MOBILITY

FOR BILLIONS.
GLOBALLY
SLIDESMANIA
 Human Resource
Policies
✓ Attendance Policy
✓ Leave Policy
✓ Travel Policy
✓ Transfer Policy
✓ Relocation Policy
✓ Loan Policy
✓ Employee Separation Policy
✓ Policy on Prevention of Sexual
Harassment
SLIDESMANIA

✓ Policy on Innovation & Process

Improvements
 ATTENDANCE POLICY - HO

OBJECTIVE: KEY FEATURES:

To spell out the system of recording
✓ Biometric Attendance System
the daily attendance and outdoors
visit of employees during office ✓ Working Hours : 9:30 am to 6:00 pm
hours.
SCOPE: ✓ Monday – Saturday ; 2nd & 4th
All the team members of the
company who operate from Head Saturday Off
office / Regional office.
✓ Half Day – 12:00 pm onwards
EFFECTIVE FROM:
1st September 2020 ✓ Marked Late post 9:40 am
PROCESS OWNER: ✓ 3 Late = 1 Half Day ; 5 Late = 1
SLIDESMANIA

CHRO
Absent
 ATTENDANCE POLICY -FACTORY

OBJECTIVE: KEY FEATURES:

To spell out the system of recording
✓ Biometric Attendance System
the daily attendance and outdoors
visit of employees during factory ✓ Working Hours : As per plant roaster
working hours.
SCOPE: & shift communicated by plant head
All the team members of the
company who operate from plants at
✓ Monday – Saturday ; One Weekly Off
different locations
✓ Shift handover to be conducted face-
EFFECTIVE FROM:
1st September 2020 to-face; Two-way, with both
PROCESS OWNER:
SLIDESMANIA

participants taking joint responsibility

CHRO
✓ 3 Late = 1 Half Day ; 5 Late = 1
 LEAVE POLICY

KEY FEATURES:
 30 Days Leave Eligibility in a year
OBJECTIVE:
To provide guidelines to avail and  10 Leaves = to be utilised
encashment of leave benefits
 20 leaves = can be encashed
SCOPE:
All regular employees  Special Leave for Marriage & Childbirth
EFFECTIVE FROM:  Comp-Off facility available
1st September 2020
 Approval from RM mandatory for
PROCESS OWNER:
CHRO availing leaves
SLIDESMANIA

 Unapproved Leave = Loss of Pay

 Accumulated Leave Settlement on
 TRAVEL POLICY

KEY FEATURES:
 Travel entitlements allotted as per designation
OBJECTIVE:  Travel desk handles all bookings, claim
To define travel entitlement of
settlements & reimbursements
employees during official tours
 Travel Entitlements include transfer
SCOPE:
All regular employees (Air/Rail) , accommodation , Food , Local
EFFECTIVE FROM: Conveyance & incidentals
1st September 2020
 Travel Advance facility available
PROCESS OWNER:
CHRO  Company Guesthouse Facility Available
SLIDESMANIA

 Pre Approval from HOD mandatory for all

tour programs
 TRANSFER POLICY

KEY FEATURES:
OBJECTIVE:
To help employees in case of inter-  Transfer request form to be submitted
departmental / inter-state/Job
Rotation/Requirement based
 Pre Approval from RM/HOD/COO
transfer within the company.
mandatory
SCOPE:
All regular employees  Transfer letter provided with all
EFFECTIVE FROM: necessary details
1st September 2020
 Inability to report at transferred location
PROCESS OWNER:
CHRO = Loss of Pay
SLIDESMANIA

 Travel & Shifting handled by Travel

Desk
 RELOCATION POLICY

KEY FEATURES:
OBJECTIVE:  Lumpsum financial entitlements allotted as
To provide financial assistance and
per designation
administrative support for relocating
employees as well as onboarding  Pre Approval from HRD/COO mandatory
solutions to outstation employees
 Full/partial reimbursement by employee in
SCOPE:
All regular employees case of voluntary separation before 2 years
EFFECTIVE FROM:  Family Relocation facility available with
1st September 2020
prior approval
PROCESS OWNER:  Initial travel & accommodation bookings
SLIDESMANIA

CHRO
handled by Travel Desk
 3 – 6 days leave can be availed
 LOAN POLICY
KEY FEATURES:
 General & Special advance/loan facility
available for employees with 3 years service

OBJECTIVE: record
To provide assistance and meet  Approval from RM/HRD/MD mandatory
financial constraints of employees
 General advance up to 1 months’ basic salary
SCOPE:
All regular employees can be availed for unforeseen
EFFECTIVE FROM: expenses/emergencies & will be recovered in
1st September 2020
maximum 12 monthly instalments at 11%
PROCESS OWNER:
interest
SLIDESMANIA

Managing Director
 Special loan up to 6 months’ basic salary
[ Max = 3 Lac] can be availed against
 EMPLOYEE SEPARATION POLICY

KEY FEATURES:
 Submission/Acceptance of resignation letter
OBJECTIVE: is mandatory
To ensure smooth separation from
 Exit Counselling & Exit Interview is
services of the company & allow
fair treatment to all employees. compulsory
SCOPE:  Notice period as per designation must be
All regular employees
served
EFFECTIVE FROM:
1st September 2020  14 days unsanctioned absence =
PROCESS OWNER: Abandonment = Termination
SLIDESMANIA

CHRO
 Termination due to performance failure has
to preceded by Performance Improvement
 POLICY ON PREVENTION OF SEXUAL
HARASSMENT

OBJECTIVE: KEY FEATURES:

To bring in a ‘zero tolerance’ on
 Any behaviour defined as inappropriate by
discrimination and promote a work
environment that encourages mutual the Sexual Harassment of Women at
respect, promotes respectful and
congenial relationships between Workplace Act, 2013, will be considered as
associates, and is free from all forms of
sexual harassment to any associate or sexual harassment and shall invite serious
applicant for employment by anyone disciplinary action.
including vendors, or customers.
 Complaints of sexual harassment made by
SCOPE:
All regular employees female and male employees shall be dealt
EFFECTIVE FROM: with by the Internal Complaints Committee
SLIDESMANIA

1st September 2020

(ICC) to hear and redress grievances
PROCESS OWNER:
CHRO pertaining to same.
 POLICY ON INNOVATION & PROCESS
IMPROVEMENTS

OBJECTIVE: KEY FEATURES:

To create a conducive framework to
encourage and bring out innovative  Ideas/Suggestions can be made
ideas with respect to changes and
improvements in existing practices. individually or as a team of 3
Such ideas, benchmarked with the
market and industry would help us functional/cross functional members
innovate and improve our process  All suggestions will be evaluated by the
efficiencies and ways of working
Steering Committee (SC)
SCOPE:
All regular employees  Ideas recognized by SC for
EFFECTIVE FROM: implementation will be rewarded
SLIDESMANIA

12 July 2021
th

PROCESS OWNER:
CHRO
Thank you!
SLIDESMANIA