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CHAPTER 4 ( LEGAL COMPLIANCE)

OVER VIEW OF THE CHAPTER:

 EXPLAINATION OF DIFFERENT LAWS THAT MAY HAVE AN IMPACT ON
EVENT PLANNING
 IDENTIFY THE DIFFERENT REGULATION BODIES FROM WHOM APPROVAL IS
REQUIRED
 EXPLAIN THE LEGAL COMPLIANCE REQUIREMENTS
 DIFFERENT CONTRACTS REQUIREMENTS

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THREE LEVELS OF GOVERNMENT

 FEDERAL GOVERNMENT ( FEDERAL LAW)

 STATE GOVERNMENT ( LAWS OF STATES)
 LOCAL GOVERNMENT ( REGULATIONS)

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RELEVANT LEGISLATION

 LOCAL GOVERNMENT ACTS & REGULATIONS

 BUILDING PERMITS WOULD BE REQUIRED
APPROVALS ARE REQUIRED BY MOST CITIES FOR THE FOLLOWING:
 USING LOUDSPEAKERS IN PUBLIC SPACES
 SINGING OR PROVIDING ENTERTAINMENT IN PUBLIC PLACES
 USING A BUILDING OR STRUCTURE
 BUILDING A TEMPORARY STRUCTURE

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BUSSINESS REGISTRATION

 VARY ACCORDING TO STATE ( EVERY STATE HAS DIFFERENT REQUIREMENTS)

 MOST STATES DO REQUIRE THAT EVERY BUSSINESS BE REGISTERED
 THERE ARE AGENCIES SUCH AS THE SBA ( SMALL BUSSINESS
ADMINISTRATION) THAT WILL PROVIDE ADVICE AND ASSIST WITH THE
FORMALITIES IN ALL STATES
ENTERTAINMENT INDUSTRY LEGISTRATION:
 LICENSES FOR THE ENTERTAINMENT INDUSTRY COVER AGENTS, MANAGERS
& VENUE CONSULTANTS
 THERE IS ALSO A CODE OF ETHICS THAT HAVE TO BE FOLLOWED BY THE
EVENT MANAGERS

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MUSIC COPYRIGHT

 THE RIGHT TO USE MUSIC IN BUSSINESS OR COMMERCIAL IN PUBLIC SETTING

REQUIRES PERMISSION ACCORING TO U.S. COPYRIGHT LAW
TWO WAYS TO OBTAIN PERMISSION:
 THE EASIEST WAY IS TO GO THROUGH A PERFORMING RIGHTS ORGANIZATION
 THREE PERFORMING RIGHTS ORGANIZATIONS IN U.S.
1) ASCAP
2) BMI
3) SESAC
2ND WAY IS TO GET PERMISSION DIRECTLY FROM THE OWNER OF THE COPYRIGHT

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LIQUOR LICENSING

 IN GENERAL THIS LEGISLATION COVERS THE AGE OF DRINKERS, THE

VENUES & THE SITUATION IN WHICH ALCOHOLIC DRINKS TO BE SERVED
( LEGAL AGE IS 21)
 AS WELL AS THE LEGAL HOURS OF ALCOHOL SERVICE
 LIQUOR MUST BE CORRECTLY LABELED & SOLD IN LEGAL MEASURES
 THE LIQUOR SHOULD BE ONLY SOLD TO A PERSON AGE ABOVE 21
 THESE STEPS SHOULD BE TAKEN INORDER TO MAKE SURE THE MINORS
HAVE NOT BEEN SERVED ALCHOL

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FEDRAL TRADE COMMISSION ACT

 THIS ACT AIMS TO ENSURE THAT ADVERTISED GOODS & SERVICES ARE
PROVIDED IN ACCORDANCE WITH THE ADVERTISING
 THIS ACT PROTECTS THE CONSUMER AGAINST MISLEADING ADVERTISING
& DECEPTIVE CONDUCT, COMSUMER CAN SUE AGAINST THIS LAW
FEDERAL EQUAL EMPLOYMENT OPPORTUNITY LAWS:
 THESE LAWS PROTECT EMPLOYEES AND CUSTOMERS FROM
DISCRIMINATION ON THE BASES OF FACTORS SUCH AS: RACE, COLOUR,
RELIGION, SEX, AGE,
 IT ALSO PROTECTS AGAINST QUALIFIED INDIVIDUALS WITH DISABALITIES

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CLEAN AIR ACT:

 ITS UNDER THE WATCH OF THE ENVIROMENTAL PROTECTION AGENCY

( EPA) WHICH DEVELOPS AND ENFORCE REGULATIONS ALLOWS
PROSECUTION FOR THOSE CONTRIBUTING TO THE POLLUTION OF THE AIR
NOISE CONTROL:
 NOISE IS A TROBLESOME PROBLEM FOR FESTIVSLS AND EVENTS, IT IS
ESSENTIAL TO CHECK NOISE LIMITATIONS WITH THE LOCAL COUNCIL
CLEAN WATER ACT:
 DISCHARGE OF SEWAGE, OIL & OTHER WASTE INTO WATER SYSTEMS IS
ILLEGAL AND WATERWAYS ARE PROTECTED BY THE FEDERAL WATER
POLLUTION CONTROL ACT

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SAFE FOOD HANDLING

 UNDER THE DIRECTION OF THE FDA, NATIONAL FOOD SAFETY PROGRAMS

PROVIDE GUIDELINES FOR THE SAFE HANDLING OF THE FOOD
 CONTRACT CATERERS SHOULD BE REQUIRED TO DEVELOP A FOOD SAFETY
PLAN, COVERING FOOD SAFETY AT ALL STAGES OF DELIVERY, PREPARTION
AND SERVICE
 THESE GUIDELINES ARE IMPORTANT TO FOLLOW TO SAFE THE FOOD FROM
DIFFERENT BACTERIAS AS WELL AS TO FOLLOW THE APPROPRIATE
TEMPERATURES AT WHICH THE FOOD SHOULD BE KEPT IN A HEALTY
CONDITION

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CHARITABLE FUNDRAISING

SOME STATES HAVE A SET OF REGISTRATION FORMS, REQUIREMENTS AND

PROCEDURES FOR FUND RAISING. THESE REGULATIONS ARE NEEDED TO:
1) PROMOTE PROPER MANAGEMENT OF FUND RAISING APPEALS FOR
CHARITABLE PURPOSES
2) ENSURE PROPER RECORD KEEPING AND AUDITING.
3) PREVENT DECEPTION OF MEMBERS OF THE PUBLIC WHO DESIRE TO
SUPPORT WORTHY CAUSES

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INSURANCE

 THE MOST IMPORTANT INSURANCE FOR THE EVENT ORGANIZERS IS GENERAL

AND PRODUCT LIABILITY INSURANCE
 CLAIMS AGAINST THIS INSURANCE CAN BE REDUCED BY CAREFUL RISK
ANALYSIS AND PREVENTION STRATEGIES
 CITIES OFTEN REQUIRE A CERTAIN LEVEL OF INSURANCE FOR MINOR EVENTS
AND ANOTHER LEVEL OF INSURANCE FOR MAJOR EVENTS
 INSURANCE POLICIES MAY VARY ACCORING TO LOCAL GOVERNMENT LAWS &
REGULATIONS
 THERE ARE DIFFERENT NUMBER OF STAKEHOLDERS WHO ARE POTENTIALLY
LIABLE AND THE EVENT ORGANIZER THEREFORE NEEDS CAREFUL PLANNING
TO OVERCOME THESE TYPE OF HURDLES

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SECURITY LEGISLATION

 IT PROVIDES REGULATION OF PERSONS IN THE SECURITY INDUSTRY, SUCH

AS: CROWD CONTROL, GUARDS & OPREATIONS OF SECURITY EQUIPMENT
 IN GENERAL, MOST STATES LINCENCE SECURITY PERSONNEL THROUGH
THE DEPARTMENT OF PUBLIC SAFETY
 THERE IS NO STANDARDARDIZATION AS EACH STATE HAS ITS OWN
REQUIREMENTS FOR TRAINING

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OCCUPATIONAL SAFETY & HEALTH
ACT

 IS DESIGNED TO SAVE THE LIVES AND TO PREVENT WORKPLACE ACCIDENTS & INJURIES
 THIS ACT IS DEGINED TO PROTECT THE LIVES OF AMERCIANS WORKERS
 THIS LEGISATION HAS SPECFIC REQUIREMENTS FOR EMPLOYERS TO PROVIDE SAFE
WORKPLACE AND WORK PRACTISES
WORKES COMPENSATION INSURANCE:
 ITS OBLIGATORY AND COVERS TREATMENT AND REHABLIATION OF INJURED WORKERS
 VOLUNTEERS AND SPECTATORS USUALLY NOT COVERED, SINCE THEY ARE NOT PAID
WORKERS
 THEY WOULD BE COVERED UNDER THE ORGANIZATION GENERAL LIABILITY
INSURANCE

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TAXATION

 FOR ANYONE RUNNING A COMMERCIAL BUSSINESS COMPLIANCE WITH

TAXATION RULES
 MOST STATES REQUIRE BUSINESSES TO BE REGISTERED
 MOST COUNTRIES AROUND THE GLOBE MAINTAIN AN OFFICE FOR
LICENSING ISSUING AND WILL GIVE ADVICE ON ALL TYPES OF TAXATION
APPLICABLE, INCLUDING ALL PAYROLL DEDUCTION THAT NEED TO BE
HELD FOR PAID EMPLOYEES
 ITS ALWAYS BEST TO CONSULT WITH AN ACCOUNTANT AS YOU SET UP
YOUR BUSSINESS OR ORGANIZATION

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STAKEHOLDERS & OFFICAL BODIES

POLICE:
 OFTENTIMES THE VENUE OR SITE OFFICALS WILL DEMAND THAT A CERTAIN NUMBER
OF POLICE OFFICERS SHOULD BE PRESENT AT THE TIME OF AN EVENT, MAINLY DEPENDS
ON THE NATURE OF AN EVENT
 IT ALSO DEPENDS ON THE CROWD EXPECTED FOR THE EVENT
 IN SOME CASES, THE SECURITY COVERAGE IS THE PART OF THE CONTRACT WITH THE
VENUE
 ANY IMPACT ON TRAFFIC BECAUSE OF AN EVENT MUST BE DISSCUSED IN ADVANCE

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EMERGENCY SERVICES

 IN MOST CITIES, AN EVENT ORGANIZER SHOULD ALERT THE FIRE CHIEF 10

TO 15 DAYS IN AN ADVANCE OF AN EVENT
 THE SIZE AND NUMBER OF ANTANDEES DETERMINE HOW MANY
PARAMEDICS STAFF SHOULD BE REQUIRED IN CASE OF ANY EMERGENCY
CONTRACTS:
 THE EFFECTIVENESS OF THE CONTRACTS BETWEEN THE PARTIES
INVOLVED IN AN EVENT IS CRUTIAL
 SPECFICATIONS NEED TO BE INCREDIBLY DETAILED INORDER TO AVOID
DISPUTES

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CONT……….

 THE CONTRACT PROVIDES THE BASIS FOR VARIATION IN PRICE

EVERYTIME THE CUSTOMER HAS NEW DEMANDS
 CONTRACT ALSO PROVIDES THE OPPORTUNITY TO RESOLVE ANY LEGAL
DISPUTE THAT MAY ARISE DURING THE EVENT
 MANY EVENTS INVOLVE A RANGE OF CONTRACTORS FOR SERVICES SUCH
AS: CATERING, SOUND, LIGHTING & SECURITY
 ON THE DAY OF THE EVENT, THE MAIN ROLE OF THE EVENT ORGANIZER IS
TO MONITOR THE IMPLEMENTATION OF THE AGREED CONTRACT

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