PMP® Certification Training

Lesson 14—Process Group View

This course is based on PMBOK® Guide – Fifth Edition Copyright 2014, Simplilearn, All rights reserved.
PMP, PMI, PMBOK is a registered mark of PROJECT MANAGEMENT INSTITUTE®

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Objectives

After completing ● Describe the project management process

this lesson, you will
be able to: ● Explain the process group interactions

● Identify how each process in project management functions

● Describe the major data flows between project management processes

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Project Management Process

The image shows how the project management process is carried out, with the project manager and
team collaborating to produce the project deliverable.

Manage stakeholder
Identify requirements
expectations Project deliverables
Project
sponsor/initiator
Project management
Project inputs
Active communication Balance constraints
with stakeholders (scope, cost, and others)

Project records

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Process Group Interactions

The five process groups in project management are initiating, planning, executing, monitoring and
controlling, and closing processes. The image shows how these process groups interact with each
other.
Initiating Process Group Planning Process Group

Monitoring and
Executing Process Group
Controlling Process Group

Closing Process Group

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Initiating Processes

The initiating process includes two steps:

A project manager is concerned about getting the charter for the project approved.
Project charter sets the beginning of the project where the management has decided in
its favor and is ready to commit resources for it.
Getting the project
charter approved

The project manager and the project team should know the stakeholders and their
requirements, which is the starting point for planning.
Identifying
stakeholders

Study the initiating process to answer concept based questions.

Exam Tips
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Planning Processes

The activities involved in the planning process and their interactions are depicted in the image.
Project time management Project cost management
Project scope management Plan schedule management
Define activities Plan cost
Plan scope management Sequence activities management
Collect requirements Estimate activity resources Estimate costs
Define scope Estimate activity durations Determine budget
Create WBS Develop schedule

Project communications
management
Project procurement management Project integration Plan communications
Plan procurement
management management
management
Develop project
management
Project human resource
plan
management
Project risk management Plan human resource
management
Plan risk management
Identify risks
Perform qualitative risk analysis
Perform quantitative risk analysis Project quality management Project stakeholder management
Plan risk responses Plan quality Plan stakeholder
management management

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Executing Processes

Execution is all about performing the plan, that is, producing the deliverables and providing
information on the progress.

Project quality management Project human resource

Management

Project integration Acquire project team

Perform quality Develop project team
Management
assurance Manage project team
Direct and
manage
project work

Project procurement Project stakeholder management

management

Project communications Manage stakeholder

Conduct procurements management engagement

Manage
communications

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Monitoring and Controlling Processes

Monitoring is observing and getting data about how things are going within the project. Whereas,
controlling is taking actions to bring things back on track. Monitoring and controlling apply to different
aspects of project management.
Project time management
Project scope management Control schedule Project cost management
Validate scope
Control scope Control costs

Project integration
management
Project procurement Monitor and Project quality management
management control project
Control work and perform Control quality
procurements integrated change
control

Project communications
Project risk management management
Project stakeholder management
Control risks Control
Control stakeholder communications
engagement

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Closing Processes

Closing processes bring a project or a phase within the project to an orderly conclusion.

Only two knowledge areas include a closing process. These are:

● integration management; and

● procurement management.

Closing a project or a phase falls under integration management and applies to the overall project.

Study the closing process of process group to answer concept based questions.
Exam Tips

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Important Data Flows in Project Management

The image shows how the five process groups interact with the different sources of information and
then exchange information internally. Please review the data flow diagram before exam.

Please review the data flow diagram before exam.

Exam Tips
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 Quiz

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 QUIZ A team is trying to determine the interested parties in a project that is about to start.
1 Which process are they working on?

a. Initiating
b. Planning
c. Identifying stakeholders
d. Planning stakeholder management

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 QUIZ A team is trying to determine the interested parties in a project that is about to start.
1 Which process are they working on?

a. Initiating
b. Planning
c. Identifying stakeholders
d. Planning stakeholder management

Answer: c.
Explanation: Identifying stakeholders is the process in which the interested parties are
identified.

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 QUIZ
In which process group are change requests approved or rejected?
2

a. Initiating
b. Planning
c. Executing
d. Monitoring and controlling

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 QUIZ
In which process group are change requests approved or rejected?
2

a. Initiating
b. Planning
c. Executing
d. Monitoring and controlling

Answer: d.
Explanation: Change requests are processed in the perform integrated change control
process that is a part of the monitoring and controlling process group.

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 QUIZ
Which of the following is not an input to conducting procurements?
3

a. Procurement management plan

b. Seller proposals
c. Contracts
d. Make-or-buy decisions

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 QUIZ
Which of the following is not an input to conducting procurements?
3

a. Procurement management plan

b. Seller proposals
c. Contracts
d. Make-or-buy decisions

Answer: c.
Explanation: Conducting procurements is a part of the executing process group where the
basic objective is to finalize the purchase decision and issue agreements and contracts.
Therefore, contracts are the outputs and not inputs to this process.

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 QUIZ
Which of the following is not an expectation from a project manager?
4

a. Delivering the agreed scope within the available budget and time
b. Ensuring the best possible quality within the given constraints
c. Ensuring that the organization’s policies are within the legal framework
d. Protecting the project in the midst of uncertainties

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 QUIZ
Which of the following is not an expectation from a project manager?
4

a. Delivering the agreed scope within the available budget and time
b. Ensuring the best possible quality within the given constraints
c. Ensuring that the organization’s policies are within the legal framework
d. Protecting the project in the midst of uncertainties

Answer: c.
Explanation: The project manager is expected to perform the actions mentioned in options
a, b, and d. But the project manager is not a legal expert and cannot be held accountable for
ensuring that the organizational policies are within the legal framework.

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 QUIZ
What is the normal sequence in which processes will be carried out on a project?
5

a. Initiating, planning, executing, monitoring and controlling, and closing

b. Initiating, monitoring and controlling, planning, executing, and closing
c. Initiating, executing, planning, monitoring and controlling, and closing
d. Initiating, planning, monitoring and controlling, executing, and closing

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 QUIZ
What is the normal sequence in which processes will be carried out on a project?
5

a. Initiating, planning, executing, monitoring and controlling, and closing

b. Initiating, monitoring and controlling, planning, executing, and closing
c. Initiating, executing, planning, monitoring and controlling, and closing
d. Initiating, planning, monitoring and controlling, executing, and closing

Answer: a.
Explanation: The processes in a project are carried out in the sequence—Initiating,
planning, executing, monitoring and controlling, and closing.

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 QUIZ
Which process group has accepted deliverables as the output?
6

a. Closing
b. Monitoring and controlling
c. Planning
d. Executing

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 QUIZ
Which process group has accepted deliverables as the output?
6

a. Closing
b. Monitoring and controlling
c. Planning
d. Executing

Answer: b.
Explanation: The deliverables are produced in the executing process group, but they are
validated (accepted or rejected) in the monitoring and controlling process group.

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Summary

● The project management process starts with an idea being approved by the
Here is a quick
recap of what was project initiator or sponsor. The project manager and the project team then
covered in this understand the requirements and produce the final deliverable.
lesson:
● The five process groups in project management are initiating, planning,
executing, monitoring and controlling, and closing processes.
● The objective of the planning processes is to produce the project
management plan collectively.
● Execution deals with performing the plan to produce the deliverables.
● There are four external sources from which information originates. These
are the organization or enterprise, the customer, the project sponsor or
initiator, and the sellers or suppliers.

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 Thank You

This course is based on PMBOK® Guide – Fifth Edition Copyright 2014, Simplilearn, All rights reserved.
PMP, PMI, PMBOK is a registered mark of PROJECT MANAGEMENT INSTITUTE®

25 Copyright 2014, Simplilearn, All rights reserved.