PCS 1 – Construction Cost Engineering

THE PROJECT MANAGEMENT

INFORMATION SYSTEM
 Information systems (IS) is the study of
complementary networks of hardware and
software that people and organizations use to
collect, filter, process, create, and
distribute data.

System Information systems are combinations of

hardware, software, and telecommunications

Information networks that people build and use to collect,

create, and distribute useful data, typically in
organizational settings.
Systems Information systems are interrelated
components working together to collect,
process, store, and disseminate information to
support decision making, coordination, control,
analysis, and visualization in an organization.
Five Components
of Information
Systems
HARDWARE
HARD
WARE

SOFTWARE
SOFTWARE

DATA
DATA

PEOPLE
 PROCESS
PEOPLE
PROCESS
THE PROJECT
MANAGEMENT
INFORMATION
SYSTEM (PMIS)
 • A PMIS is typically a computer- driven system
to aid a project manager in the development of
the project.
THE PROJECT
MANAGEMENT • A PMIS can calculate schedules, costs,
INFORMATION expectations, and likely results.
SYSTEM (PMIS)
• The goal of a PMIS is to automate, organize,
and provide control of the project management
processes.
 • Project Management Information System
(PMIS) are system tools and techniques used
in project management to deliver information.
THE PROJECT
MANAGEMENT • Project managers use the techniques and tools
to collect, combine and distribute information
INFORMATION through electronic and manual means.
SYSTEM (PMIS)
• In the develop portion of the project, the PMIS
can be used to help the project management
team create the schedule, estimates, and risk
assessments, and to gather feedback from
stakeholders.
 • The PMIS also includes a configuration management
system.
o Configuration management is an approach for tracking
all approved changes, versions of project plans,
THE PROJECT blueprints, software numbering, and sequencing.
o A configuration management system aims to manage all
MANAGEMENT of the following:
INFORMATION  Functional and physical characteristics of the project
deliverables
SYSTEM (PMIS)  Control, track, and manage any changes to the
project deliverables
 Track any changes within the project 
 Allow the project management team to audit the
project deliverables to confirm conformance to
defined criteria for acceptance
  Project Management Information System
(PMIS) help plan, execute and close project
management goals. 
THE PROJECT
MANAGEMENT o During the planning process, project
INFORMATION managers use PMIS for budget framework
such as estimating costs. The Project
SYSTEM (PMIS) Management Information System is also
used to create a specific schedule and define
the scope baseline 
 o  At the execution of the project
management goals, the project
management team collects information into
one database. The PMIS is used to compare
the baseline with the actual accomplishment
THE PROJECT of each activity, manage materials, collect
MANAGEMENT financial data, and keep a record for
reporting purposes.
INFORMATION
SYSTEM (PMIS) o During the close of the project, the Project
Management Information System is used to
review the goals to check if the tasks were
accomplished. Then, it is used to create a
final report of the project close. 
OBJECTIVES
PMIS is a collection of system
tools and techniques which
are used in project
management for presenting
information for the following
purposes:
OBJECTIVES
Record and report relevant information
and the status of various components
of the project in such a manner as to
bring the most critical activities directly
to the attention of concerned
managers at appropriate level.
OBJECTIVES
Highlight deviations from the plan, if
any, in respect of every component of
the project and also to indicate the
effects of such, deviations on the
overall status and completion of the
project as a whole. 
OBJECTIVES

Form the basis of updating of

project schedule wherever
necessary.
OBJECTIVES
Identify and report on critical areas
which are relevant to different levels of
management and to highlight the
corrective action that needs to be
taken. 
OBJECTIVES

Sift the information and report on an

exception basis. In other words,
emphasis is focused on those activities
that are not going according the plan.
OBJECTIVES
Provide a basis for the evaluation of
the performance of the functions of
various managers and departments by
regular comparisons with
budgets/plans/schedules.
OBJECTIVES

Creating an integrated
information system for projects
OBJECTIVES

Providing useful information for

managers' decision-making
process
OBJECTIVES

Easy access to project

information by users
OBJECTIVES

Speeding up the
information flow
OBJECTIVES

Increasing the level of project

information security
OBJECTIVES

Using form, a variety of

useful reports
OBJECTIVES

Creating a helpful project

documentation system
OBJECTIVES

Improving efficiency and

effectiveness of the project
OBJECTIVES

Versatility with organizational

processes and communicate with
other enterprise systems
OBJECTIVES

Information backup for the

rest of projects in the
organization
OBJECTIVES

Decentralization of the management

from multiple projects and facilitating
the communication between different
sites
DESIGN
 DESIGN
PMIS rather than just a project management
information system is actually a project management
system that through using project information
management and by taking a proper use of tools, the
project will be managed more efficiently. Hence,
deployment and implementation of that in project-
oriented organizations will promote and advance the
projects.
 The following items are of the necessity causes of
implementing this system in organizations and projects:

• Projects get Larger and implementing multiple projects lead to

some difficulties in management of information and communication.

• Information is not efficient for proper management decisions.

• Documentation and information flow procedures in the projects are

innovative and personalized.

• Using this method especially in project-oriented organizations

would lead to maintenance of solidarity and unity of the procedures
over the time.
 The following items are of the necessity causes of
implementing this system in organizations and projects:

• PMIS are admitted for a comprehensive project management

medium in project-oriented organizations for a long-term.

• Information Systems Management and Enterprise Resource

Planning (ERP & MIS) could not meet all project management needs.

• Project information has to be in contact with other organizational

systems, especially accounting, financial, business and ordering
sectors.
• Finally, it should be noted that the main reasons for
implementation PMIS in project-based organizations are diversity of
project (diverse management views) and the differences in cultural
levels of communities.
 COMPONENTS OF PROJECT
MANAGEMENT INFORMATION SYTEM
(PMIS)
Scheduling
Because schedules are such a core
component of project management as
a whole, almost all project
management information systems
contains scheduling tools.  The project
schedule is communicated
to stakeholders and forms the baseline
for project control, that is, the project
is continuously measured on the basis
of its adherence to the schedule.
Estimating
Project estimating involves
assigning a price to each of the
project tasks.  Each task is
then rolled up into an overall
project estimate.  In a perfect
world, the actual project cost will
always fall within the estimate,
but we know that is only an ideal
to be strived for.
Resources Almost all tasks require resources for
their completion.  The simplest tasks
often have only a project team member
for a specified period of time, but that is
still a resource that needs to be available
and managed in order to complete the
task. Hence, a good project management
information system will allow the
assignment of resources to tasks.  These
resources should also come with meta
data such as their cost per unit,
efficiency rate, or maintenance
requirements.
Project Documents and Data
Virtually all projects produce
documents as part of their scope, for
example design reports or product
documentation.  Most projects also
import documents and data for use in
project work, for example databases. 
Still other projects have a reference
library data set that is consulted by
the project.  For these reasons,
project document control has become
a specialty in and of itself.
Portals and Dashboards
There are many web-based project
management software tools that provide
a centralized dashboard for the project. 
Their features include many of the other
categories, like scheduling, documents,
and project team messaging.  This
technology is becoming relatively
advanced and provides strong feature
sets without major investments in
software training.
Collaborative Work
Management Tools
Nowadays many projects utilize
internal communication tools like
project chat rooms, messaging apps,
and so forth.  This technology allows
project team members to quickly and
confidentially record critical
project communications with other
members of the team. Often these
software tools are located within
larger web-based project management
tools, but they can also be standalone
apps.
Social Media
Many project also use social media
to communicate with stakeholders. 
This technology is very easy to set up
and use, and most stakeholders
already know how to navigate the
software.
Project Control
Project control refers to the
tasks undertaken by the project
management team to measure the
project’s progress and ensure it
conforms to the project
management plan.  Usually project
control is dominated by the two
uber-important factors of schedule
and budget.
Project Control
But there are other, smaller aspects. Project
control involves the following components:
o Schedule:  Ensure the project is on track
to complete on time.

o Cost:  Ensure the project is on track to

complete within its budget.

o Scope:  Ensure the scope has not changed,

and that additional, unauthorized work is
not being performed.
Project Control
But there are other, smaller aspects. Project
control involves the following components:
o Quality:  Ensure the quality of the products
being produced is according to the
specifications within the plan.

o Resources:  Ensure the resources are still

available and they are not overextended.

o Procurement:  Ensure the required

subconsultants, suppliers, and materials are
still available and are performing their work as
planned.
Project Control
But there are other, smaller aspects. Project
control involves the following components:

o Risks:  Ensure the risks to project success are

still being adequately mitigated.

o Communications:  Ensure the stakeholder 

communications are conforming to the 
communications plan.
 VALUES OF
PROJECT MANAGEMENT
INFORMATION SYTEM (PMIS)
There are four values of project management:
RESPONSIBILITY
RESPECT
FAIRNESS
HONESTY
REASONS WHY CONSTRUCTION PROJECT
MANAGEMENT INFORMATION SYSTEMS
The system is not flexible.

Internal politics prevent

adoption. 
The systems lack internal
support.
Companies don’t
understand what they
have.

A company’s IT
department “locks down”
the application. 
Business requirements are
not valued.

The wrong team is

implementing the solution. 
The solution lacks a unified
vision.

Management is sold an
“out-of-the-box” lie. 

Companies try to do too

much.
Lack of requirement on
information system.

Lack of knowledge of the

people (employee) on the
system.
Lack of budget for
software and hardware.

Lack of staff to implement

the system.
THANK
YOU!