Aravali Institute of

Management

PRESENTATION ON:
SUGGESTIONS SCHEMES FOR
IMPROVEMENT

Presented By: Presented To:

Group-8 Prof. J.M-Panth
 Introduction
2

An employee suggestion scheme is a formal

mechanism, which encourages employees to
contribute constructive ideas for improving their
organization
It is a common tool used for factory improvement
and as a way to develop better workplace relations

PRESENTED BY: GROUP-8 12/08/21

 PROBLEM ADDRESSED
3

Employee suggestion schemes provide a way to

capture employees’ ideas on areas that are often not
within their control
Prospective Users:
 Any factory team that wishes to achieve cost savings, improve
product quality, workplace efficiency, customer service, and
working conditions

PRESENTED BY: GROUP-8 12/08/21

 Process
4

Typically the process involves workers writing

their suggestion on a piece of paper and placing it
in a box that is easily accessible
A designated manager publicly empties the
suggestion box on a regularly scheduled basis, such
as once a week, and reads the suggestions
A committee then decides which suggestions to
implement and responds to suggestions

PRESENTED BY: GROUP-8 12/08/21

 Steps for Implementation
5
 Place a suggestion box in a public space. This should be in
a strategic and convenient location for employees to drop
their suggestions
 Explain to workers that they can write their suggestions
on how to improve operations either within their own
work area or the factory in general on a piece of paper
and place it in the suggestion box. Many enterprises
provide a theme for each month. For example, one month
is for quality improvement suggestions, while another
month focuses on energy conservation or canteen
improvements.
 Have a designated manager who is senior enough to
demonstrate commitment to the mechanism empty the
suggestion box on a regularly scheduled basis, such as
once a week, and read out loud the suggestions

PRESENTED BY: GROUP-8 12/08/21

 Steps for Implementation
6

 Create a committee to review all suggestions and determine

which ones should be implemented based on pre-define
criteria. The committee should comprise both men and
women from all parts of the organization and representing
various demographic groups, Including management,
supervisors, line managers and workers
 Follow through with the suggestions, implementing those
ideas that can benefit the enterprise and respond to those
suggestions that cannot be implemented.
 Reward workers for their suggestions and do not penalize
them for any critical suggestions

PRESENTED BY: GROUP-8 12/08/21

 RESOURCES REQUIRED
7

A box (or several boxes, depending on size and

layout of factory) to receive suggestions, placed in a
strategic and convenient location for employees to
drop their suggestions

PRESENTED BY: GROUP-8 12/08/21

 POSITIVE IMPACT
8

An employee suggestion scheme can help a factory:

 become a high performance employee focused organization
 achieve best value
 improve efficiency, performance,
 productivity and service delivery
 improve morale and the working
 environment for employees
 improve health and safety

PRESENTED BY: GROUP-8 12/08/21

 CHALLENGES AND PITFALLS
9

An ill-conceived, hastily launched, undefined

employee suggestion scheme can turn people off and
generate ill will, cynicism and misunderstanding. It
is therefore crucial to put in place a set of guidelines
for planning out how the scheme will work and also
for communicating the process to others

PRESENTED BY: GROUP-8 12/08/21

 Guidelines should cover
10

Logistics (where the boxes will be placed, how

often they will be emptied etc.)
Process (who can participate, deadline for
submissions etc.)
Criteria (types of suggestions, how suggestions will
be judged etc.)
Incentives (what rewards may be available for
submissions)
Committee members (who is involved)

PRESENTED BY: GROUP-8 12/08/21

 Other Challenges
11

Another challenge is to ensure that there is full

management support for the employee suggestion
scheme.
Top management must demonstrate buy- in and
show enthusiasm and commitment toward the
scheme if it is to generate the desired results

PRESENTED BY: GROUP-8 12/08/21

 INDICATORS FOR MONITORING
12

 There should be continuous monitoring and review of the

suggestion scheme in order that problems are detected at
the earliest opportunity and employees continue to have
faith in and participate in the scheme

 Finally, it is important to respond to suggestions promptly

and provide timely feedback in order to demonstrate to
employees that ideas are taken seriously and employees
whose suggestions are not accepted are not deterred from
making further suggestions.

PRESENTED BY: GROUP-8 12/08/21

 AMBUJA CEMENT
13

Smart ways to trap dust

 The Ambuja Nagar plant has three raw mills for grinding
limestone. The process of grinding limestone generates a
lot of dust.
 It is imperative that this dust is prevented from getting
into sensitive parts of the raw mill like its bearings
 Due to insufficient seal air pressure, finer dust particles
entered the bearings, causing the system to trip. Such
frequent tripping caused losses in production

PRESENTED BY: GROUP-8 12/08/21

 AMBUJA CEMENT
14

 The Ambuja engineers studied the problem. After careful

observation, they diagnosed that the hose pipe that brought
air to the station was smaller in diameter than necessary.
With great skill, the engineers replaced the small hose pipe
by a bigger one thereby increasing the air pressure.
 They also removed some unnecessary valves besides
reducing the length of the pipe to allow greater flow of air.
 These measures successfully increased the air pressure and
eliminated the dust menace. This simple yet smart solution
obviated the need of an extra blower.
 The solution has lead to substantial savings running into
lakhs of rupees

PRESENTED BY: GROUP-8 12/08/21

 15

The I CAN Rationale

 The ‘I Can’ spirit signifies that each person contributes his
potential to achieve the goal. It does not mean that he is the
only one responsible for the achievement of the goal
 For example a person working under an engineer in a plant
has a right to give a suggestion which if worthwhile is
appreciated by the person above him and then the whole
team works together to achieve the goal
 This process of tapping individual initiative for team synergy
is at the heart of the culture nurtured over the years
 Give a man orders and he will do the task reasonably well.
But let him set his own targets, 
give him freedom and authority and his task becomes a
personal mission: I Can.
PRESENTED BY: GROUP-8 12/08/21
 Lafarge India
16

Preface
 Suggestion Box scheme aims to give opportunity to even
grass root workers for participating in continuous
improvement process by giving their innovative and creative
idea and getting them implemented for achieving business
excel ence.

PRESENTED BY: GROUP-8 12/08/21

 Objective Lafarge India
17
 To develop creative and constructive attitude & aptitude
among all the non-officers and officers up to senior
executive level as well as contractor employees
 To enhance performance culture and bring continuous
improvement
 To generate sense of belonging among the employees
 To eliminate even small losses and implement best
practices
 To improve industrial relations through employees
participation
 To promote greater involvement, participation and
ownership of the employees in planning and implementing
one’s idea
 Respect the Group’s principles and promote its image
 Lead the industry in integrating sustainable development
into our
PRESENTED business
BY: GROUP-8 12/08/21
 ELIGIBILITY OF SUGGESTOR
18

All the Lafarge as well as contractor employees,

other than those listed below, are eligible for
offering the suggestions under this scheme:
 Asst. Manager and above
 Employees falling within the category of research work
 Employees involved in Industrial Engineering
 Employees, who are in the privileged position of
having at their disposal, information obtained from
special investigation and studies or have been
assigned to work on special problems
 Task force members

PRESENTED BY: GROUP-8 12/08/21

CRITERIA FOR ACCEPTANCE OF
A SUGGESTION
19

Suggestor offer suggestions in respect of matters

coming within the jurisdiction of the plant can lead
to:
 Improvement in working and environmental
conditions including removal of hazards to health and
possibilities of accidents
 Increased production, higher productivity, cost
reduction or improvement in products or their design
 Improvement in methods, machinery, equipment, or
tools and layouts, processes, or procedures
 Reduction of waste or spil age.

PRESENTED BY: GROUP-8 12/08/21

CRITERIA FOR ACCEPTANCE OF A
SUGGESTION
20

 Reduction in the frequency of idle time or repairs and

maintenance of machinery, equipment or tools
 Increase in the utility, quality, yield or output of products
 Conservation of materials, energy or time in processes
or their utilization for better purpose
 Improvement in the quality of service
 Any suggestion, which is beneficial to the company
 The suggestion should be to improve performance in terms
of saving ( E V A ) reduction or elimination of losses

PRESENTED BY: GROUP-8 12/08/21

 RULES
21

 Suggestion is to be submitted in writing in the prescribed

Suggestion Form and details can be attached in plain paper
 Suggestions can be submitted by individual or jointly by a
team
 If an employee has a suggestion, he should drop his
suggestion to the improvement Suggestion boxes, located
in various prominent locations of the plant
 Suggestions should be submitted before implementation
 Due to urgency, if the suggestion has been
implemented with the approval of H.O.D., the certified
suggestion should reach improvement Suggestion Box
Committee within 30 days of first implementation

PRESENTED BY: GROUP-8 12/08/21

 Rules
22

Suggestion originating from job methods course or

works simplification can also be forwarded to
improvement suggestion Box Committee
For the purpose of accepting suggestion, the
date of receipt at Improvement
Suggestion Box Committee will be treated as the
date on which the suggestion is given
Correspondence from the Improvement
Suggestion Box Committee is sent back to him
through Section In charge / Departmental heads

PRESENTED BY: GROUP-8 12/08/21

 AWARD SYSTEM
23

A token gift (Pen / Key ring with Lafarge logo)

for every feasible / registered suggestion shall
be given in recognition of his participation
Awards on implementation, at plant level :-
After evaluation by Improvement Suggestion Box
Committee the awards shall be classified in two
categories.
 Award in Safety
 Award in other Discipline

PRESENTED BY: GROUP-8 12/08/21

 AWARD SYSTEM
24

For intangible benefits a minimum of Rs.250/- and

maximum of Rs.1500/- will be given
For tangible benefit a minimum of Rs.500/- and
maximum of Rs.2500/- will be given

PRESENTED BY: GROUP-8 12/08/21

 AWARD SYSTEM
25

Higher reward per year for 10 best suggestion will

be given at B U level
Award for suggestion on Safety shall be distributed
on first of every month during safety pledge at the
plant main gate
Award in other category of improvement
suggestion shall be given through the
departmental head as per the decision taken in
Suggestion Box Committee monthly meeting.

PRESENTED BY: GROUP-8 12/08/21

 EVALUATION AND FEEDBACK
SYSTEM
26

Annual function in the month of January every year

will be held at Business Unit level with the following
agenda: -
 Awarding ten best suggestions during the year
 Report on the Suggestion Box Scheme for the previous
year giving details of suggestions, received, implemented,
rejected, impact on KPI’s / cost saving from the
implemented suggestions

PRESENTED BY: GROUP-8 12/08/21

 EVALUATION AND FEEDBACK
SYSTEM
27

Department wise suggestions received and

implemented. Recognition and shield to the best
department for contributing maximum to the
Improvement Suggestion Scheme in terms of
number of suggestions, percentage of employees
covered and benefit achieved
Difficulties faced and Suggested Improvement
Action Plan
Target / Budget setting for the next year

PRESENTED BY: GROUP-8 12/08/21

PRESENTED BY: GROUP-8 28 12/08/21