GUIDE TO PROJECT

PROPOSALS
Purpose of the proposal
•Seeking funds from Management
•Seeking funds from External Agencies,DST
DSIR/ Ministry of New and Renewable
Energy , Govt. of India
• Aim of seeking funds:
To execute A Project
to obtain specified benefits
within scheduled time
And sanctioned Budget
Scope
1. Purpose of Project Proposal
2. Justification for the Project
3. State of the Art survey
4. Technical write-up
5. Benchmarking with National /International
competitors
Scope …..
6. Material/Equipment Required
Imported /Indigenous
7. Manpower for Project Execution
8. Time Schedule
9. Quality Plan
10. Environmental Impact
11. Calculation of Project Cost
12. End deployment of the project
Justification for Project
Tangible
Monetary Returns
- Cost reduction using alternate
materials/simpler design/ weight
reduction etc.,
-Entirely New product
Justification for project …

Intangible
- Better customer satisfaction (customer
delight)
- Quality Improvement i.e. product with
higher accuracy
State of the Art- Survey
Literature survey
-Published literature
-Internet
-Competitors’ Catalogues
National Scenario-Review
International Scenario - Review
Benchmarking with competitors
Technical Write-Up
Introduction
Objective
Scope of work
Concepts
Architecture
Design schedule
Prototype/software schedule
Testing
Conclusion
Scope of work

Identifying Jobs to be done inside the

organization
-Identifying Manpower
-Skills of Manpower
-Available/To be Recruited
Identifying Equipment/Material
Capital/Revenue
Scope of work-2

Job to be done out side

Identifying Suitable Subcontractors
-Their Experience
-Their quality plan
-Schedule of the Job
Identifying consultants (If required)
- Educational institutes
-Independent Consultants
Maintenance
Maintenance of Equipment
Maintenance of software
-For the duration of the project
-For the remaining life of the equipment.
Maintenance In-house
Maintenance by Outside Agencies
Time Schedule

Time schedule:
Begin Date
End Date
Acceptance Criteria for Begin and End Date
Bar chart for small projects
Pert chart for major projects
Total Time Duration
Procurement
•Equipment Imported/Indigenous
•Materials
•Software
•Expenditure Classification
as per Financial Norms followed in the
Institution
•Capital/Revenue Expenditure
Procurement - Imported
Imported:
Minimum Order Quantity (MOQ) to be
Imported
Delivery time
Cost of the letter of credit
Freight and insurance
Fob destination cost
Customs duty
Customs clearance
Procurement-Indigenous
Cost of Material /equipment/ MOQ
Cost of wastage/spares
Taxes Ex: VAT
Freight and insurance
Delivery time
Project Management
Organization chart for the Execution of
project
Identifying key persons
Responsibilities of individuals
Coordination with external agencies
Design change management
Documentation
-version management
Risk Management
Risk assessment
Success rate of the project
Impact of environment
Govt. policies Ex. on taxes
Policies of other governments
Manpower attrition
recruitment
Procurement Problems
important equipment/materials etc
Impact on cost & time
Alternate strategies ,Back-up plans
Documentation

Design Documents
Engineering Drawings
Production drawings as per Standard practices
Software as per standards
Quality Plan to be followed
Test Data
Deliverables
Prototype
Software
Analytical Calculations/methods developed
Hard Copy of Design Documents
Softcopy
Disposal of Material
Disposal of waste
Hazardous Ex Nuclear
Disposal of unused material
Storing of Remaining components-
Space
Storing of capital equipment
What to do with civil works
Quality Plan
Quality plan to be followed as per customer
-Defense JSS 55555
-Railways RDSO -Pertaining Standards
-Power Plants Pertaining Standards
- Oil Sector
-IEEE standards
- Acceptable Practices
International Standards as per IEC
Indian standards as per BIS
Environmental Impact

Environment and present state of the system under

study
Impact of Proposed methods/development on
Environment
Intellectual Property

Patentable
Products can be Patented
National/International
Copyright
Software can be Copyright Protected
in India
Final Deployment

Who is owner of Final outcome

-Prototype
-Analysis
-Software
-Methods
Where it is situated
Maintenance during the final product life
cycle
Auditing by competent authority
periodically (If required)
Conclusion-1
Manpower
( Direct Cost for the months/year
Add Overheads Cost for the period
Total Man-hour cost
Material cost (including taxes, freight and
insurance)
Equipment cost
Testing cost
Travel cost
Subcontracting/consultancy cost
Others
Total Project cost
Conclusion-2

Total Cost of the project

Approval from Marketing Dept
for marketing the product ( If required)
Return on Investment
Approval by Finance Department
Approval by Competent Authority