VMS

(Visitor Management System)

SAFETY STANDARD
ISO 45001 & OHSAS 18001

INSURANCE CLAIMS

SECURITY AUDIT & ASSESTMENT

 UNIFIED SECURITY PLATFORM

HUMAN RESOURCE
MANAGEMENT SYSTEM
PERIMETER DETECTION
DURESS ALARM
MANAGEMENT SYSTEM/
PANIC BUTTON

VIDEO SURVEILLANCE

KEY
MANAGEMENT
UNIFIED SECURITY PLATFORM SYSTEM

CARD PRINTING (Photo iD)

VISITOR
MANAGEMENT
SYSTEM

TIME ATTENDANCE
RFID

CAR PARK MANAGEMENT ELEVATOR CONTROL

Standard Operation Procedures
Visitor Management System
 Visitor Management System
 No proper recording ( Pencatatan yg tidak sempurna )
 Might simply write a name & give different identity
Disadvantages : ( Kemungkinan pencatatan nama yg disederhanakan dan berbeda identitas di KTP )
( kerugian )  Difficult to track visitor in/out time
( Sulit untk melacak data keluar masuk pengunjung )
 Record book can be misplaced easily
( Buku Tamu yang mudah berpindah tempat dengan mudah )
 Hand written records can be difficult to read
( Pencatatan tulisan tangan yg sulit di baca)

 Do not have tight control ( Tidak ketat dalam pengawasan )

 No initiative to check and verify visitor
( Tidak ada inisiatif untuk memastikan memeriksa pengunjung)
 Possible exposure of visitor’s personal particular
( Memungkinkan seseorang membuka data personal pengunjung tertentu )

 Written details – limit of use( Detail catatan-terbatas penggunaannya)

 Hard to trace and verify visitor’s identity
( sulit melacak dan memeriksa identitas pengunjung )
 Visitor Management System
 Electronic Visitor Log Book ( ID, Name, Photo, time, etc)
Advantages :  Records all the visitor information, including ID, and Snapshot picture electronically. All
visitors activity can be traced and viewed using the electronic log book.
( Manfaat ) ( Mencatat semua informasi pengunjung, KTP, photo langsung secara
electronic. Semua aktifitas pengunjung bisa dilacak dan di tampilkan
menggunakan daftar buku tamu electronic )

 Control and filtering visitor movement

( Mengatur dan membatasi pergerakan pengunjung )
 The system can limit visitor access in the building. This will prevent unwanted people to
wondering around the premises.
( System bisa membatasi akses pengunjung ke dalam bangunan. Ini akan
mencegah pengunjung yg tidak di harapkan untuk bertanya-tanya atau mencari
informasi disekitar lokasi.
 Support photo capture on members and visitor snapshot – by using a webcam
( Didukung Photo langsung anggota dan pengunjung dari Web cam )

 Able to print quality Visitor Label Pass with photo

( Bisa mencetak kartu tamu berkualitas lengkap dengan photo )
 Printable Visitor Slip to be signed by the person visited
( Bisa mencetak Surat Tamu yg akan di tandatangan oleh penerima tamu)
 Visitor Management System
 Fast response in case of emergencies and other safety instruction
Advantages : ( Respon cepat saat kondisi darurat dan petunjuk keselamatan lainnya )
( Manfaat )  In case of an emergency the system can generate the evacuation list of all the visitor who are within
the building so the guard instantly know how many visitor with their last location in the premise
 ( Dalam kondisi darurat, system bisa menghasilkan daftar pengunjung yg sudah masuk
 ke dalam lokasi dan cepat mengetahui berapa orang pengunjung serta lokasi terakhir
 yg dikunjungi)

 Visitor Management System
Features :
( Keunggulan )
 Keep track on visitors movement (whose who, where and when, purpose of visit)
( Mampu melacak pergerakan pengunjung ( dengan siapa, dimana, kapan dan tujuan kunjungan )
 Quick and accurate way to verify the visitors
( Cepat dan akurat untk mengindentifikasi pengunjung )
 Reducing human errors by a friendly graphic user interface
( Mengurangi human error dengan system graphic yg mudah operasionalnya )
 Speedy visitor check-in process – option to read ID, Driver License, and Passport using ComboScan reader.
( Mempercepat proses masuk pengunjung dgn berbagai pilihan baca ID, SIM dan passport gunakan Comboscan reader )
 Support various types of report – for example Over Stay Report; Material Check In/Out Report ; Emergence Evacuation Report
( Mendukung berbagai bentuk laporan misalnya : Over stay Report, Material Check In/Out Report, Emergency
Evacuation Report )
 Real-time monitoring number of visitors in the organization with Summary Visitor CHECK/IN Today and Overall
( Real time monitoring untuk jumlah pengunjung dengan summary yang lengkap )
 Better building security, management and monitoring on visitor activities
( Management Building security yang lebih baik yg memonitor aktifitas pengunjung ).
 Improving visitor and customer services and attendances
( Memperbaiki pelayanan terhadap pengunjung serta customer Service dan kehadirannya )
 Integration to third party access control system
Visitor Management Flow
START
2
Security Check MEET WITH THE
Point PERSON VISITED

PASS SECURITY
CHECK Exiting the access
controlled area
using visitor card

On Visitor Meet with the person

Center FINISH
Give ID to be Scanned
Take Picture
Purpose of Visiting
Take Visitor Card
Visitor Card can be used
for accessing Entrance
Gates

1
Visitor Management System

Snapcam

Manual typing

ID/Passport Scanner
Visitor Management System
Visitor Slip
Visitor Management System
Blacklist Visitor
Visitor Management System
Report
Visitor Management System
Email alert
(optional)
Visitor Management System
Web based pre-appointment
(optional)
Visitor Management System
Turnstile

Access Door
Full Height Turnstile

Barrier Gate

Elevator
Tripod