Event

Proposal
Company Name

D2Na
-when dream becomes reality-
Company Logo

Diana Wayne L. Tagata

Events Specialist
Company Location

Calle Crisologo, Vigan City,

Ilocos Sur, Philippines
Social Media Contacts

http://www.facebook.com/D2na http://www.instagram.com/D2na @D2na

 OUR TEAM

Diana Wayne Mikee Jennifer Ruth Esther Irish Ingrid

Tagata Luna Oriola Busa Velisano
Event Director Event Manager Production Program Sponsorship
Manager Manager and Fundraising
Manager
 Company Contacts/ Key Executives

Diana Wayne L. Tagata

Chief Executive Officer

Irish Ingrid Velisano Ruth Esther Busa

Mikee S. Luna Jennifer Oriola
Raymond S. Angub Marketing and Media
Sponsorship & Production Officer
Event Manager Food and Beverages Manager
Fundraising Manager
Manager

Crew
Runners/Liasons
 OUR COMPANY
D2na is a highly skilled organization which has been classified for event
services and management. It set out itself to be a leading organization in
South-east Asia. The organization has been providing excellent service
since 2015. Since then, the number of events they catered was increased
dramatically.
 Vision & Mission

Vision Mission

To be a well-known events and management in To offer a convenient and affordable

the South-East Asia characterized by
accessibility, reliability, quality, and affordability.
Moreover, D2na is also a sustainable
organization that is committed to being a help in
aiding unemployment across society for a better
future for the next generation.
services that provides an avenue for
costumers to achieve their dream
event and make it as a reality. This
organization will also give consumers
an enthralling experience possible. 
 Client Demographics
D2Na Events Services & Management offers quality and
memorable services to all types of clients:
• Those who belong to upper class A and B under the age of 30-45 years old.
Primary

• People who belong from A to C as long as they can afford the services,
ranging from 20 – 30 years old and who aspires of a memorable and great
Secondary event experience.

• People who belong to the class D, senior citizens who wanted to

Tertiary experience a world class events.
 Company Services

Personal Events Corporate Events

Birthdays, Engagement, Wedding Proposals, Company Parties, Seminars, Meetings, School
Wedding, Debut, Reunions & Anniversaries Activities such as Acquaintance Party

Socio-cultural Events Leisure Events

Religious rites, arts, heritage, folklore Recreations, Sports Fest, Festival of Talents
festive
Community Involvement
Company Clients
Company Partners
 EVENT BRIEF
TITLE
Dasthan is Turning
VENUE
ViganMagic
Convention
7
Center
LOCATION Vigan City, Ilocos Sur
DATE & TIME July 28, 2021, 3:00-6:00PM
CONCEPT Festive Gathering
THEME Carnival fun
GOAL/ To organize an event for a child’s 7th
OBJECTIVE
birthday party
July 28, 2021
Mr. Rennard Quibilan
Captain, Baliwag Navigation Inc.
Intent
Taft Avenue, Manila

Good day!
Letter
Thank you for contacting us about the possibility of coordinating the upcoming 7 th birthday of your child. We would be
thrilled to be part of the celebration of your son.

We have 8 years of experiences in coordinating any types of event. We are proudly to say that our company is providing
memorable and stress-free event. If you will consider us to be the organizer of your son’s birthday celebration, we will make
sure to give a quality and affordable services. From the moment that you will become our client we will look out for your
best interest from contracting out for better prices to making sure every last detail comes together when its supposed to.

You mentioned that your son’s birthday will be on November 28, 2021 and you are interested in an indoor celebration. We
are available to help during that time period. Rest assured that your expected event for your son will be granted because
we believe in our mantra that we make dreams become reality.

We encourage you to place a deposit soon so we may set, reserve your location and begin planning.
We are looking forward to work with you. Thank you and keep safe.

Yours Truly,
Diana Wayne L. Tagata
 EVENT DESCRIPTION
Birthday is one of the much awaited day for all of us. We are excited to celebrate this very
momentous event. One of these celebrations is the 7th birthday that supposed to signify some
sort of independence since this is usually the age when children enter grade school after
hurdling the pre-school levels. It is therefore seen as an important milestone in the life of a
child.

D2Na is indeed thrilled to organize the event. Rest assured that all the preparations,
physical arrangement, venue and food are all set before the big event. We will also implement
social distancing to make everyone safe and enjoy the event.

We have reserved the Vigan Convention Center Function Hall with a maximum of 100
guests. The celebration will be on July 28,2021, 3:00 PM. It will be a festive gathering with a
carnival fun theme. The said event will highlight different fun games, air- conditioned venue
savory food, unlimited photo capturing, energetic host and more surprises.
SWOT ANALYSIS
Strengths
• Execution of detailed event and management
• competent and very accommodating event team
• variation of activities

Weaknesses
• Arrival of the guests
• Compliance of the IATF protocols

Opportunities
• Promotion for the company, venue and suppliers
• Establishment of rapport to clients
• Expansion of Target Market

Threats
• Technical Problems/Difficulty Power interruption
• Availability of the venue
• Social Distancing
 ACTION PLAN
1. Reserve the venue one month before the event.
2. Set up all the technical support the day before the event
3. Conduct dry run for proper positioning of the equipment and support system.
4. In case there is a power interruption, generator sets are available on stand-by.
5. Sanitize the venue before the event.
6. Remind the guests to bring their own alcohol/sanitizer.
7. Maximum of six persons only in each table to implement social distancing.
8. Guidelines on proper wearing of face mask and face shield will be reminded by the host
before the event starts.
9. Tight security measures are well-oriented.
10. Make a contingency plan in case of disaster.
11. Prompt the guests prior the event takes place.
12. Identify alternatives for venue, time, and other support systems
Company Partners
Company Partners
 CLIENT TO BID
It is a great honor and privilege to host the 7th birthday celebration of
Zack Dasthan Troy Quibilan, son of Captain Rennard Quibilan of
Baliwag Navigation Inc.
Since the celebrator wants to have carnival fun birthday party, D2na
will exert efforts to make his dream becomes reality.
Moreover, the following suppliers and personalities are included in
the said bidding: Vigan City Convention Center, Popoy’s Party Needs &
Catering Services, Rufino’s Cuisine and Caterer, Jollibee, Kettle Korn,
Philippine Aerial Show, Candy Corner Philippines and RMS Sweet
Treats.
 EVENT PROGRAM
TIME PROGRAM PARTICIPANTS
2:30-3:00 Arrival of the birthday celebrant and guests Birthday Celebrant and
Guests

3:00-4:00  Opening prayer Host, Birthday celebrants and

 Playing birthday games Guests

4:00-4:30 Aerial Show and Performance of Magicians Philippine Aerial Show, and
Guest

4:30-5:15  AVP (Dasthan’s Milestone) Host and Birthday celebrants

 Blowing of Candles and Guests
 Dinner
5:15-6:00  Giving of 7 symbolic gifts Host and Birthday celebrants
 Words of Appreciation from the parents and Guests
and the celebrant
EVENT INVITATION
&
PROGRAMME
 Zack Dasthan Troy
7th Birthday
HURRY, HURRY… Part I
Entrance of the birthday celebrant and
Enjoy a party! Opening families
Games, Activities, food and more… GamePrayer
Here’s your ticket, you’re on your sPerformance of
way. Magicians
Aerial
Come and Celebrate Show
Part II
Zacks’s Milestone
Wednesday, July 28, 3:00 (AVP)
Blowing of Candles
2021City Convention
Vigan PM Dinner Proper and Photo
Center Opportunities
Vigan City Philippines Giving of Symbolic Gifts
Message
EVENT SAMPLE
SET UPS
FRONT AG E
S T

SIDE OF THE STAGE

SET UP OF TABLES & CHAIRS
 PROMOS
GIVEAWAY
 EVENT CHECKLIST

CHECKLIST
DESCRIPTI
QUANTITY ITEM
ON
50 invitations carnival theme invitations

50 giveaways care of Kettle Korn and

100 packs of candies Candy Corner Philippines

1 cake RMS Sweet Treats.

 EVENT CHECKLIST

CHECKLIST
QUANTITY ITEM DESCRIPTION
5 round tables and 6 long tables with
12 tables and 72 chairs chairs and tables
red cloth

Multimedia Projection, Sound PA System, Powered Speaker, Pro

System & screen Audio, Mics and Digital Mixers

venue
Vigan City Convention Center

Carnival Fun Theme

physical arrangement and magician by Popoy’s Party Needs and
Catering Services
 EVENT CHECKLIST

CHECKLIST
QUANTIT
ITEM DESCRIPTION
Y
Host Wayne-
1 Host
D2Na Company
4 balancer Philippine Aerial Show
30 pax Food (Supermeal) Jollibee
40 pax Food Rufino’s Cuisine and Caterer
VENUE & LOCATION

Vigan Convention
Center
Vigan City, Ilocos Sur
 EVENT DESCRIPTION

Vigan City Convention Center is located in a culturally rich area of Vigan

City  that is a World Heritage Site and it is one of the few Hispanic towns left in
the Philippines, and is well known for its cobblestone streets, and
a unique architecture that fuses Philippine and Oriental building designs and
construction, with colonial European architecture.   The venue is owned and
managed by the City government of Vigan. It was built for conventions,
seminars, exhibits, special events and gatherings.
The venue is also situated around different hotels like Hotel Luna, Safari
Hotels and Villas and Paradores De Vigan. It can also accommodate at least 200
pax with an air-conditioned indoor event center.
 technical

stage
red carpet
buffet

gift section
EVENT MAP
 BUDGET PROPOSAL
Quantity Item Down Balance Full payment
payment
60 Invitations Php 1, 500 Php 6, 000
(Php 100 each)
50 Giveaways and Php 2, 500 Php 10, 000
promos for games
(Php 200.00)
Event Center Php 8 750 Php 35,000
(Accommodation,
Technical)
1 cake Php 750 Php 3,000
1 Host Php 2 500 Php 10,000
1 Photo Booth Php 3 000 Php 12 000
 BUDGET PROPOSAL
Quantity Item Down Balance Full payment
payment
1 Kettle Korn and Candy Php 3, 000 Php 12, 000
Corner Booth
Philippine Aerial Show Php 5 750 Php 23, 000

Physical Arrangement Php 3162.50 Php 12, 650.00

1 Magician Php 1, 000 Php 4,000

40 Jollibee Php 2,000 Php 8,000

40 Rufino’s Cuisine and Php 4,000 Php 16,000

Caterer)
 BUDGET PROPOSAL
Quantity Item Down Balance Full payment
payment
Subtotal Php 37 912.50 Php 151, 650.00

12%VAT Php 4 549.50 Php 18 198.00

20% Professional Fee Php 7582.50 Php 30, 330

TOTAL Php 50 044.50 Php 200 178

10% Cash Bond Php 3791.50 Php 15 165.00

Grand Total Php 41 703.75 Php 125 111.25 Php 166 815
TIME FRAME
Three months before the event

• Set event goal objectives, concept &

theme
• Coordinate with the suppliers and
venue
• Budget setting
• Menu choosing
TIME FRAME
Two months before the event

• Confirmations of the • Invitations & Souvenirs

Conceptualizing
suppliers, host, • Coordinate with the venue
• Finalize the menu about their rules &
• Down payment for regulations
the venue & • Finalizing the event theme &
suppliers concept
• Set the number of attendees
• Program planning
TIME FRAME
One month before the event
• Preparing the venue lay-out

• Meeting with the persons involved in the program

• Updating the sound system

• Finalizing the Back Draft decorations

• Printing of invitations & collecting of souvenirs

• Confirming the video presentation

TIME FRAME
Two weeks before the event

• Finalizing the number of

attendees & the program
• Meeting all the event suppliers
• Distributing the invitations
TIME FRAME
One week prior to the event

• Follow ups
• Updates
• Changes & Confirmation
• Venue/Reception
• Finalization
 EVENT BILLING PROCEDURE
We have booked your event on July 28, 2021 (Wednesday) at Vigan Convention Center . As
to your request for security and other matters; upon confirmation, we would be requiring payment
of your reservation fee equivalent to 25% of the total estimated charges. The said fee is non-
refundable and shall serve as guarantee to your booking. Contingency fee is also charged but it is
refundable. Non-compliance with the said requirement shall automatically release your booking to
waitlisted clients without prior notice.
In addition, please refer to the schedules below for the payment of your remaining balance. (These
schedules are subject to changes depending on your preference).

April 4, 2021 (Saturday) 25% Instalment

June 4, 2021 (Thursday) 75% Remaining
Balance July 4, 2021 (Thursday)
Refunding the Contingency Fund
 EVENT CONTRACT
Client: MR. & MRS. ROY LOPEZ
Address: 32 Ameties, North Greenhills, San Juan City
Contact No.: +63928-475-6414
Email: roylopez@gmail.com

This Event Planning Agreement is entered into April 4, 2021 by and between Mr. and Mrs. Rennard Quibilan, with an address of Brgy
Panayugan, Cabugao, Ilocos Sur and Ms. Diana Wayne L. Tagata, with an address of Tamag, Vigan City, Ilocos Sur.

D2Na company intends to host the 7th birthday celebration of Zack Dasthan Troy Quibilan, son of the client. The event will be on July 28,
2021 which will be held at Vigan City Convention Center, 3:00PM.
The Parties agree to the following Payment and Payment Terms:
Total Fee for Services: ______
Amount/Percentage Due Upon Execution of Agreement: ____________
Balance Due On Day of Event: __________
. If the client cancels up to 60 days prior to the event date, the client will be entitled to a full refund. If the client cancels 45 days prior to
the event date, the client will be entitled to a fifty percent (50%) refund.
The Parties agree to the terms and conditions set forth above as demonstrated by their signatures as follows:

Client Planner
Signed: Signed:
Name: Mr. Rennard Quibilan Date: Apr 4, 2021 Name: Diana Wayne Tagata Date: Apr 4, 2021
 Do you have any questions?

tagata092813@gmail.com
09555312306
d2na@gmail.com

THANKS!
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