FLOWCHART OF PROPOSED ACCOUNTS

RECEIVABLE (AR) PROCESS

 QUOTATION

ACCEPTED NO REVISION
BY CLIENT? (SUBJECT FOR
APPROVAL)

YES

PURCHASE ORDER
(PO) FROM CLIENT
 Indicate the following:
STATEMENT OF Client's order/s
ACCOUNT (SOA) Request for 50% down payment (DP)
Approval of Sales Manager & CEO/ President

YES
SALES ORDER
WITH (SO)
50% DP?

NO

ATLEAST 2,500.00
PHP DP FOR
LAYOUT, DESIGN &
MOCK UP
 YES

APPROVED NO
ISSUE COLLECTION
BY AR NOTICE OF SETTLED?
ANALYST? COLLECTION

YES NO

APPROVED NO UNAPPROVED P.O.

BY PRES./
(END)
CEO?

YES
ENDORSED TO
ENDORSED TO PURCHASE
PRODUCTION JOB ORDER (JO) PURCHASING ORDER (PO)
ASSISTANT &
OFFICER
DIRECTOR
For the following:
Raw materials; and
Packaging materials needed

ENDORSE TO
WAREHOUSE &
PRODUCTION
 ENDORSED TO POSTING IN
FINISHED TRANSMITTAL LOGISTICS/ BOOKS/
GOODS (FG) FORM (TF) CLIENT TO RECOGNIZE
RECEIVE FG SALES
*Must secured signature **In case some of client’s orders
from clients upon delivery. are still work in process (WIP),
that portion will be temporarily
recorded as Advances to
Customers (Liabilities of HBC)
and will adjust once delivered.
 FOLLOW UP
COLLECTION

NO

IS
IS IT DUE
REMAINING NO YES DEMAND LETTER
MORE THAN
BALANCE
30 DAYS?
PAID?

YES
 *Based on agreement
SALES INVOICE (SI)/ **Attached proof of payment
ACKNOWLEDGEMENT
RECEIPT (AR)

POSTING IN
BOOKS/ FOR FILING
RECOGNIZE (END)
COLLECTION