CHAIRING A MEETING

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 CONDUCTING MEETING
Part I: Welcoming Attendees and Starting the Meeting

1. Getting people’s attention

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- “If I could have your attention please.”

- “Good morning everyone, could I have your attention please?”

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 CONDUCTING MEETING
Part I: Welcoming Attendees and Starting the Meeting

2. Welcoming attendees
- “I’d like to welcome you all here today, now let’s get down to business.”

- “Thank you for all for coming. Perhaps we can make a start.”

- “Thanks everyone and welcome to today’s meeting. Let’s begin.”

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 CONDUCTING MEETING
Part I: Welcoming Attendees and Starting the Meeting

2. Welcoming attendees

• If this is your first time meeting these people, you could also
introduce yourself.

• If there are other presenters in the meeting, this is also the time to
introduce them.
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 CONDUCTING MEETING
Part I: Welcoming Attendees and Starting the Meeting

2. Welcoming attendees

Ex.
“I’d like to welcome you all here today, my name is Mr. _________ and I,m the
________ , and this is Juan Dela Cruz and he is the _________ . Now Lets Get Down to
business.

“ Thank you all for coming. My name is __________ and I am the _______. I’m sure you
all know Juan Dela Cruz, who is in charge of _______. Perhaps we can make a start.

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 CONDUCTING MEETING
Part II: Introducing the Topic and outlining the Agenda

3. Introducing the topic and agenda

- ”Todays meeting is about __________...

We’ll talk about _________”

- “The aim of this meeting is to __________...

- We’ll go over _________”

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 CONDUCTING MEETING
Practice:
Now it is your turn to practice beginning a meeting
1. Get the attendees attention.
2. Welcome the attendees
3. Introduce the topic and the outline your agenda.
a. discussion of research
b. go over with the budget
c. welcome the new hires : Basilio and Crispin.

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 CONDUCTING MEETING
“Good morning everyone. If I could have your attention,
please.”
I'd like to welcome you all to the meeting today. My name is
Mr. Rogene S. Rizare, and I'm your new principal. I'm sure you
all know Juan Dela Cruz, who's in charge of MAPEH
Department. Let's begin. “
“The aim of this meeting is to talk about the sports training
program in this school, we'll go over our budget for this sports
training program and welcome the new hires. “
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 CONDUCTING MEETING
Part III: Getting Through Agenda

4. Introducing your first agenda

- “So, let's start with the first item on the agenda which is…”

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 CONDUCTING MEETING
Part III: Getting Through Agenda

5. Moving between agenda items

-”I think that covers the first item. Lets move on to the next item.”

- “If nobody has anything else to add, we can continue on to the next
item.”

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 CONDUCTING MEETING
Part III: Getting Through Agenda

So, let's start with the first item on the agenda which is about the sports training program in
this school. (DISCUSS THE FIRST ITEM)

(ASSUME THAT THE FIRST ITEM IS ALREADY DONE)

I think that covers the first item, so let’s move on to the next item, the budget for this training
program. (DISCUSS THE SECOND ITEM)

(ASSUME THAT THE SECOND ITEM IS ALREADY DONE)

If nobody has anything else to add, we can continue on to the final agenda which is to welcome
our new hires, Basilio and Crispin. (DISCUSS THE THIRD ITEM)

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 CONDUCTING MEETING
Part IV: Inviting Attendees to Participate

6. Inviting participation.
-” _________, What’s your opinion on this?

- “Would you like to share you thoughts on this question?”

- Could you add anything to our ideas here?”

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 CONDUCTING MEETING
Part IV: Inviting Attendees to Participate

6. Handing over to another attendee

-”I’d like to turn it over to _______ who is going to lead in the next point.”

-”Alright, now________ will have the floor.”

- “_________, would you like to introduce this item?”

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 CONDUCTING MEETING
Part V: Dealing with distractions and staying on topic

7. Interrupting politely.

-”Let’s not get too far off-topic here.”

- “We can discuss that at the end if you feel it important.

- “I don’t think that’s relevant to today’s discussion.”

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 CONDUCTING MEETING
Part V: Dealing with distractions and staying on topic

8. Moving a topic to another day.

-”I think we should shelve that until next time.

-” Good point, but let’s table it until next meeting.”

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 CONDUCTING MEETING
Part VI: Summarizing and Concluding the Meeting

9. Summarizing

- “Before we close, let me just summarize the main points.”

- “To sum up…”
- “In brief, ….”

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 CONDUCTING MEETING
Part VI: Summarizing and Concluding the Meeting

9. Summarizing
For example
“To sum up, we discussed sports training program. We also talked
about our budget for that program. Finally, we welcomed Basilio and
Crispin to the school.”

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 CONDUCTING MEETING
Part VI: Summarizing and Concluding the Meeting

10. Concluding

-”OK, it looks like we’ve covered the main items for the meeting today.
Is there any other business?”

-”Right, that’s all for todays meeting. Are there any questions before we
finish?”
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 CONDUCTING MEETING
Part VI: Summarizing and Concluding the Meeting

10. Concluding
We discussed sports training program. We also talked about our budget
for that program. Finally, we welcomed Basilio and Crispin to the
school. That's all for today's meeting. Are there any questions before
we finish? No. Great. I'd like to thank Juan Dela Cruz, for coming here.
Thank you all for attending. That's all for today.

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 CONDUCTING MEETING
Coursework:
Let us assume that you are the Accounting Officer of ABC Company.
Tomorrow, you have an important meeting, and you're the chair. Here
are the agenda of the meeting:
a. welcoming new hires, Basilio and Crispin,
b. preparation for financial statement and
c. budget planning for the upcoming project.

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