MODULE-8

INSTITUTIONAL MANAGEMENT AND ADMINISTRATIVE

PROCEDURES

Dr. S.K.NASKAR-NITTTR, Kolkata

sknaskar@nitttrkol.ac.in

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Introduction
The “Institutional Management and Administrative Procedures” is an online SWAYAM course as a part of
AICTE- National Initiative for Technical Teachers Training. It is designed to provide an interactive learning
experience to the faculty members and also to develop basic skills in them to effectively and efficiently manage their
departments/institution, there-by contributing in the holistic growth and development of the institution.

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Unit wise objectives and learning outcomes:

 INTRODUCTION TO INSTITUTIONAL MANAGEMENT

 INSTITUTIONAL MANAGEMENT PROCESS: INSTITUTIONAL PLANNING
 STRATEGIC PLANNING FOR FUTURE GROWTH AND DEVELOPMENT
 ORGANISING FOR OPTIMISATION
 ORGANISING: PARTNERING FOR SUCCESS
 INSTITUTIONAL MANAGEMENT PROCESS: STAFFING WITH RELEVANT HUMAN RESOURCES
 STAFFING : PROMOTION AND COMPENSATION FOR JOB SATISFACTION
 STAFFING: FINANCIAL AND PURCHASE PROCEDURES FOR INSTITUTIONAL MANAGEMENT
 INSTITUTIONAL MANAGEMENT PROCESS: ACADEMIC LEADERSHIP
 DIRECTING THROUGH INSTITUTIONAL COMMUNICATION
 DIRECTING THROUGH MOTIVATION FOR HIGHER PERFORMANCE
 DIRECTING THROUGH PLANNED CHANGE & INNOVATION FOR INSTITUTIONAL GROWTH AND
DEVELOPMENT
 MANAGEMENT OF GOALS, TIME AND ATTITUDES
 INSTITUTIONAL MANAGEMENT PROCESS: MONITORING AND CONTROLLING FOR HIGHER PERFORMANCE
 CONTROLLING: PERFORMANCE APPRAISAL AND MANAGEMENT
 CONTROLLING: INSTITUTIONAL EVALUATION

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INTRODUCTION TO INSTITUTIONAL MANAGEMENT

Broad Objectives:
The broad objective of this unit is to make the participants aware about
the importance of institutional management and its scope in the smooth,
efficient and effective running of an educational institution.

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INTRODUCTION TO INSTITUTIONAL MANAGEMENT

Learning Outcomes
After going through this unit the learner will be able to :
 Define the concept of Institution, Management and institutional management and their
importance.
 Explain different aspects of institutional management and identify components of management
in each of them.
 Facilitate in management of curriculum implementation, Human resources, Finance and
Infrastructure in his own institution.
 Differentiate between institutional management and administration.
 Explain institutional management process.

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INSTITUTIONAL MANAGEMENT PROCESS: INSTITUTIONAL PLANNING

Broad objectives:
‘The broad objective of this unit is to make the
learners aware about the importance of
institutional planning and its scope in the smooth,
efficient and effective running of an educational
institution

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 INSTITUTIONAL MANAGEMENT PROCESS: INSTITUTIONAL PLANNING

Learning Outcomes:
After going through this unit the learner will be able to:
 Understand the concept of planning and its importance for an institution.
 Identify the steps and characteristics of planning.
 Appreciate the need, importance and scope of institutional planning in
today’s scenario.
 Identify the pre-requisites for an effective institutional plan.
 Understand the types of planning and their application in smooth running
of an institution.

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STRATEGIC PLANNING FOR FUTURE GROWTH AND DEVELOPMENT

Broad objectives:
The broad objectives of the unit are to make
participants appreciate the importance of strategic
planning for the growth and development of any
institution. Vision and mission formulation based on the
SWOT analysis and future goals form important input
for the learners.

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STRATEGIC PLANNING FOR FUTURE GROWTH AND DEVELOPMENT

Learning Outcomes:
After going through this unit, you will be able to:
 Define Strategic Planning
 List the eight steps involved in the strategic planning process
 Identify the Strengths, Weaknesses, Opportunities and Threats to a
sample educational institute
 Distinguish between “Mandate “and “Mission” and design a Mission
statement for his institute
 Specify the components and attributes of a Vision statement
 Describe the procedure to be followed for developing a Vision statement
for his / her organisation

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 ORGANISING FOR OPTIMISATION

Broad Objectives:
The broad objective of this unit is to make the learners aware about the
importance of organising for optimisation of institutional resources.
This learning material shall also make them aware about the concepts
of organisational design and structures using the triad of delegation of
authority- responsibility and accountability for the effectiveness of an
educational institution.

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 ORGANISING FOR OPTIMISATION

Learning Outcomes:
After going through this unit the learner will be able to :
 Explain the concept of organising and its role in the optimisation of
institutional resources.
 Explain the process of organising.
 Understand the concept of organisation design and organisational structure.
 Identify relevant organisational structure for his own institution based on
application, advantages and disadvantages of different organisational
structures.
 Understand the importance of delegation of authority for enhancing the
effectiveness and efficiency of the institution.
 Identify the importance of authority , responsibility and accountability in the
management
1/22/2013 of an institution and correlate the same in his own institution.
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ORGANISING: PARTNERING FOR SUCCESS

Broad Objectives:
The broad objective of this unit is to make the
participants aware about the importance of working in
team for handling different projects and programmes in
an institution. Participants shall also appreciate the role
of networking and partnering with stake holders for the
success of the institution.

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ORGANISING: PARTNERING FOR SUCCESS
Learning Outcomes:
After going through this unit the learner will be able to :

 Understand the role of team work in the success of any institution.

 Identify different stages of team formulation in an institution and use the characteristics of an
effective team to make the process valuable for the institution.
 Understand team models and use the same for different projects and programmes of his own
institution.
 Understand the importance of networking and partnering with different stakeholders
(employers, alumni, community etc.) for making the institution responsive and up to date.
 Adopt different strategies for networking and partnering with different stake holders of the
system for enhancing the quality of the projects and programmes of the institution.

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INSTITUTIONAL MANAGEMENT PROCESS: STAFFING WITH RELEVANT
HUMAN RESOURCES

Broad Objectives:
The broad objective of this unit is to make the participants
about the process of staffing the institutions with relevant
human resources (faculty and staff).Participants shall also
be aware about the rules and regulations of Government
and statutory authorities about the above procedures.

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INSTITUTIONAL MANAGEMENT PROCESS: STAFFING WITH RELEVANT
HUMAN RESOURCES

Learning Outcomes:
After going through this unit the learner will be able to :
 Appreciate the importance of staffing and its role in providing relevant human resources in an
institution.
 Identify the steps involved in the process of staffing in an institution.
 Understand the concept of recruitment and selection and identify different types and sources
for recruitment
 Use appropriate process of staffing in his own institution for facilitating the recruitment of
faculty/staff.
 Appreciate the need and importance of training in developing up to date faculty and staff.
 Identify different types of training and their applicability in different situations.
 Understand rules and regulations of Government and statutory authorities for recruitment and
selection and training and development of faculty and staff in technical institutions.

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STAFFING : PROMOTION AND COMPENSATION FOR JOB
SATISFACTION

Broad objectives:
The broad objective of this unit is to make the learners appreciate the role
and importance of promotion and compensation for job satisfaction of the
faculty and staff in an academic institution. They shall also be aware about
the rules and regulations of Government and statutory authorities in terms
of promotion, compensation and conduct of faculty and staff in an
educational institution.
 

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STAFFING : PROMOTION AND COMPENSATION FOR JOB
SATISFACTION

Learning Outcomes:
After going through this unit the learner will be able to :
 Understand the concept and importance of promotion of employees in an institution.
 Understand and apply the rules and regulations for promotion of faculty and staff of
Government and statutory authorities.
 Appreciate the importance of compensation in motivating faculty and staff in an institution.
 Understand and apply the rules and regulations of compensation of faculty and staff of
Government and statutory authorities.
 Appreciate the importance of do’s and don’ts of conduct of employees for maintaining proper
work environment in an institution.
 

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STAFFING: FINANCIAL AND PURCHASE PROCEDURES FOR INSTITUTIONAL MANAGEMENT

Broad Objectives:
After going through this unit, the learner shall be able
understand the importance of financial management in an
academic institution by following applicable rules and
procedures regarding financial and purchase management as
provided in General Financial Rules, 2017.
 

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 STAFFING: FINANCIAL AND PURCHASE PROCEDURES FOR INSTITUTIONAL MANAGEMENT

Learning Outcomes:
After going through this material the learner shall be able to:
 Understand the Concept and salient features of financial planning
 Appreciate the need of financial management in educational institutions
 Understand the financing of higher education in India
 Understand the functional aspect of financial management
 Understand accounting standards in higher educational institutions
 Understand Important terminology in GFR 2017
 Know about Annual accounts and capital and revenue accounts
 Know and apply procedure for procurement of goods and services
 Apply E-Publishing and E- Procurement
 Use recommendations for effective control to adopt General financial rules for procurement of goods and
services procedure in Educational Institutions
 

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INSTITUTIONAL MANAGEMENT PROCESS: ACADEMIC
LEADERSHIP

Broad Objectives:
The broad objective of this unit is to make the learners aware
about the importance of institutional planning and its scope in
the smooth, efficient and effective running of an educational
institution.

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 INSTITUTIONAL MANAGEMENT PROCESS: ACADEMIC LEADERSHIP

Learning Outcomes:
After going through this unit the learner will be able to:
 Understand the concept of planning and its importance for an institution.
 Identify the steps and characteristics of planning.
 Appreciate the need, importance and scope of institutional planning in today’s
scenario.
 Identify the pre-requisites for an effective institutional plan.
 Understand the types of planning and their application in smooth running of an
institution.

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DIRECTING THROUGH INSTITUTIONAL COMMUNICATION

Broad Objectives:
The broad objective of this unit is to make the learner
aware, how an academic leader directs the activities in
an institution through communication. The learning
material in this unit shall make the learners aware about
the concept and process of institutional communication
(internal and external) and enhancing its effectiveness
using relevant communication skills.
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DIRECTING THROUGH INSTITUTIONAL COMMUNICATION

Learning Outcomes:
After going through this unit the learner will be able to:
 Appreciate the importance of communication in the life of an institution.
 Identify the different types of communication and their applicability in different
situations.
 Identify different models of communication in an institution.
 Enlist barriers in institutional communication.
 Apply relevant communication skills for enhancing the interpersonal relations
and overall effectiveness of the institution.

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DIRECTING THROUGH MOTIVATION FOR HIGHER PERFORMANCE

Broad Objectives:
After reading the learning material, you will be able to:
 
Understand the concept, kinds, theories and techniques of motivating oneself
and others

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DIRECTING THROUGH MOTIVATION FOR HIGHER PERFORMANCE

Learning Outcomes:
After reading the learning material, you will be able to:
 
 Define motivation
 Distinguish between extrinsic and intrinsic motivation
 Explain the theories of motivation and their managerial implications
 Explain the techniques of motivating oneself and others
 
It is assumed that the learners are quite familiar with the concept of institutional management
and administration. The learners are also known to significance of institutional management
for enhancing effectiveness and efficiency.

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DIRECTING THROUGH MOTIVATION FOR HIGHER PERFORMANCE

Broad Objectives:
After reading the learning material, you will be able to:
 
Understand the concept, significance and process of
mentoring, coaching & counseling

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DIRECTING THROUGH MOTIVATION FOR HIGHER PERFORMANCE

Learning Outcomes:
After reading the learning material, you will be able to:
 
 Define mentoring and explain its significance
 Describe the characteristics of a mentor & mentee
 Explain the process of mentoring
 Define coaching and explain its significance
 Explain the stages of a coaching session
 Explain the concept and significance of counseling
 Describe the process and techniques of counseling

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DIRECTING THROUGH PLANNED CHANGE & INNOVATION FOR
INSTITUTIONAL GROWTH AND DEVELOPMENT

Broad Objectives:
The objective of this unit is to make the participants
appreciate the importance of planned change in the present
fast changing and competitive educational scenario. The
participants shall be also aware of the role of creativity and
innovation in planned change and sustainable growth and
development of the institution.

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DIRECTING THROUGH PLANNED CHANGE & INNOVATION FOR
INSTITUTIONAL GROWTH AND DEVELOPMENT

Learning Outcomes:
After going through this unit the learner will be able to:
 Appreciate the importance of planned change in the life of an institution.
 Identify the drivers of change and their impact on an institution.
 Understand theories and models of planned change and apply the relevant model in his
own institution.
 Appreciate the importance of creativity and innovation for the growth and development
of institution in today’s scenario.
 Understand models of creativity and innovation management and their applicability in
an institution.
 Understand barriers to creativity and innovation in an institution.
 Identify the ways and means to establish creative environment in the institution.
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MANAGEMENT OF GOALS, TIME AND ATTITUDES

Broad Objectives:
After reading the learning material, you will be able to:
• Understand the concept, importance and management of Goals
• Know the time wasters and management of time effectively
• Understand the concept, importance and development of right
attitudes

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MANAGEMENT OF GOALS, TIME AND ATTITUDES

Learning Outcomes:
After reading the learning material, you will be able to:
 Explain the concept and importance of Goal
 Describe the characteristics of a good Goal
 Explain the tips to managing goals
 Explain the concept and importance of Time
 Identify the causes of time wastage
 Explain the techniques of managing/utilizing time
 Explain the concept and importance of Attitude
 Explain the techniques of managing Attitude

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INSTITUTIONAL MANAGEMENT PROCESS: MONITORING AND CONTROLLING FOR HIGHER PERFORMANCE

Broad Objectives:
The broad objective of this unit is make the learners understand
the importance of monitoring and control in directing the
institute towards the achievement of set objectives by
measuring, analyzing and correcting the performance initiatives
undertaken by the institute. It shall make him aware about the
steps to be taken in designing an appropriate control system for
his institute.
 

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INSTITUTIONAL MANAGEMENT PROCESS: MONITORING AND CONTROLLING FOR HIGHER PERFORMANCE

Learning Outcomes:
After going through this unit the learner will be able to :
 Understand the concept and importance of monitoring and control
in evaluating and enhancing the performance of an educational
institution.
 Understand the framework of monitoring and control in an
institution.
 Identify the parameters of an effective institutional control system.
 Design an effective monitoring and control system for his
 
institution.

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CONTROLLING: PERFORMANCE APPRAISAL AND MANAGEMENT

Broad Objectives:
The broad objective of this unit is to make the learners
appreciate the role of performance appraisal in
monitoring and controlling the performance of faculty
and staff and helping them in enhancing the same
through appropriate feedback.
 

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CONTROLLING: PERFORMANCE APPRAISAL AND MANAGEMENT

Learning outcomes:
After going through this unit the learner will be able to:
 Understand the importance of performance appraisal in monitoring and controlling the performance of
employees (faculty and staff) in an institution.
 Identify different type of appraisers and their role in assessing the performance of subordinates/ colleagues.
 Understand the process of performance appraisal in an institution.
 Identify different methods of performance appraisal and their applicability in different situations.
 Appreciate the importance of feedback in enhancing employees’ performance.
 Understand problems in performance appraisal and try to avoid the same during the implementation of
performance appraisal process in his institution.
 Appreciate the importance of feedback from different stakeholders viz. Alumni, students, parents, teachers
etc. for enhancing the responsiveness and quality of institutional services.
 Understand rules, regulations and procedures of employees’ performance appraisal
 

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CONTROLLING: INSTITUTIONAL EVALUATION

Broad Objectives:
The broad objective of this unit is to make the learners
appreciate the importance of institutional evaluation for
analysing the effectiveness of the performance of an institute.
The inputs in the unit shall also make them aware about the
application of academic audit as a tool for institutional
evaluation.

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 CONTROLLING: INSTITUTIONAL EVALUATION

Learning outcomes:
After going through this unit the learner will be able to :
 Appreciate the need and importance of institutional evaluation for monitoring the
performance of an institution in today’s scenario.
 Understand the criteria of institutional evaluation.
 Identify the parameters of institutional evaluation and their criteria of
measurement.
 Understand the role of Academic Audit as a tool for institutional evaluation.
 Identify focal areas of academic audit.
 Understand the process of academic audit and implement the same in his
institution.

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Thank
you