Purchase Requisition

Purchase Requisition
A purchase requisition is a request or instruction to Purchasing to procure a certain quantity of a
material or a service so that it is available at a certain point in time

Item Category:
A purchase requisition consists of a number of items, for each of which a procurement type is defined.
The following procurement types exist: Standard
Purchase requisitions are Subcontracting
internal documents you use to Consignment
request your Purchasing Stock transfer
department to procure a External service
particular quantity of a material
or a service for a particular
date.
Purchase requisitions are
either created manually by the
department responsible or
automatically by MRP.
When you create a purchase
requisition for materials that
have a material master record,
the R/3 System supports you
when you enter data by
transferring data in the material
master record into the
purchase requisition.
Purchasing converts the
purchase requisition into a
request for quotation (RFQ),
Screen Layout for Purchasing Transactions
(OMEB)
Transaction

Document type

Item category

Screen
layout
Acct assignment
category

Authorization to
display prices

The R/3 System stores separate control strings for each

influencing factor. Release status
In the case of field selection for a purchasing transaction,
the relevant control strings are linked at item level. The
same linkage rules apply as for the material master record.
Select Std. field selection group –NBB and click on copy

Enter field selection key and description of Document type

Define Number Ranges.
You can assign mnemonic keys or non mnemonic keys as document number, depending on the method
your company prefers. For this reason, you have the following types of number assignment in the R/3
System:
External number assignment: If your company uses mnemonic keys (normally alphanumeric), you enter
the character string you want to use as the document number when you create the purchase document.
Internal number assignment: If your company uses non-mnemonic keys, you do not enter a document
number when creating a purchase document. Instead, the system assigns a consecutive number to the
document.

Click on “intervals”
Enter Internal/External Number Ranges And Click on inset, Press and save.

The document category is used to characterize the attributes of

purchasing documents – purchase requisition, request for quotation,
purchase order, and so on.
B = Purchase order
Ÿ A = Request for quotation
Ÿ K = Contract
Ÿ L = Scheduling agreement
You can define separate document types for each purchasing
transaction document category. You can assign one number range for
internal number assignment and another number range for external
number assignment to each document type.
Document Types for Purchasing Transactions

You configure separate document types for each category of purchasing document. In the document type
assignment, you can store follow-on relationships between the document types of different purchasing document
categories. If several item categories are possible for a document category, you can eliminate individual item
categories for a document type in this document category. You can assign a number range for internal number
assignment and a number range for external number assignment for each document type. You must assign at
least one number range.
Define Document Type
New Entry

Enter doc. type Internal/External Number Ranges. Field selection and press enter

II

The control indicator allows you to specify that a certain document type is used for stock transfer
processing. In the case of purchase requisitions, you can use this indicator to specify that this
document type requires the setting up of an outline agreement.
n Further settings are necessary in the case of document types for stock transport orders
Document type

Select document type and double click on allowed item categories

New entry and enter item category shown above. And save
Text for Purchase Req.
Text in Purchasing Click on New entry and enter text type and save it

For the individual purchasing

transaction types, you can
define which, and how many,
text types can be maintained
for the document header and
the document items.
You can indicate if the R/3
System copies the existing
text type (if there is one) from
a reference document (for
example, when copying an
outline agreement). In
addition, you can set a link to
the text types of a master
record or to a reference
document in a different
category. This enables you, for
example, to specify the
material master record texts
that are copied to purchase
orders.
You can change text type
descriptions for vendor master
records and purchasing info
records, and
define new text types for
Creating a Purchase Requisition with Material Master Record. (ME51N)

Select Document type-Purchase Requisition. Enter Material Number, Key for the purchasing group
(buyer group) responsible for ordering the material, Requested quantity, Delivery date, Material group,
Number of the receiving plant and the storage location and Purchase Organization. press enter and save
the document.
 Creating a Purchase Requisition without Material Master Record.
If the requested material has no master record and is to be ordered for direct usage or consumption, you
can specify which consumption account is to be charged. This process is termed account assignment

Enter Material short text (short description), Account assignment category ,

Key for the purchasing group (buyer group) responsible for ordering the material,
Requested quantity and unit of measure, Delivery date, Material group,
Number of the receiving plant and the storage location and

Purchase Organization. press enter and save the document