INSTITUTE- University School of

Business
DEPARTMENT- MA (ECONOMICS)
INFORMATION AND MANAGEMENT LAB,
BAP - 618
FACULTY NAME: Ms. GURLEEN KAUR

Chapter 2- MIS DISCOVER . LEARN . EMPOWER

 MIS

Course Outcome
Will be covered in
CO Title Level this lecture
Number

CO1 Explain the introduction information Understand

CO2 Students will be able to understand MIS Remember

CO3 Students will be able to understand operations of MIS Understand

2
 MIS
• Management Information System is a planned system of collecting,
storing, and disseminating data in the form of information needed to
carry out the functions of management.
• A Management Information System is an information system that
evaluates, analyzes, and processes an organization’s data to produce
meaningful and useful information based on which the management
can take right decisions to ensure future growth of the organization.
 CONTD.

• A MIS is an integrated user- machine system, for providing information to

support the operations management, analysis and decision-making functions
in an organization.

• MIS provides information to the users in the form of reports and output from
simulations by mathematical models. The report and model output can be
provided in a tabular or graphic form.

• MIS in the HEART in the organization.

ROLE OF THE MIS IN
ORGANIZATION
 IMPACT OF THE MIS
• A disciplined information reporting system creates a structured data
and a knowledge base for all the people in the organization.
• Easy way to tracking and monitoring of the functions Managers are
informed about the progress, achievements and shortfalls in the
probable trends in the various aspects of business. This helps in
forecasting and long- term perspective planning.
• Can make quick & correct decision through analysis of available data
and information
• The MIS creates another impact in the organization which relates to
the understanding of the business itself.

• Its creates an information- based work culture in the organization.

 PURPOSE OF MIS
1. PLANNING- At the planning stage, information is the most
important ingredient in decision making. Information at planning
stage includes that of business resources, assets, liabilities, plants
and machineries, properties, suppliers, customers, competitors,
market and market dynamics, fiscal policy changes of the
Government, emerging technologies, etc.
2. RECORDING- Business processing these days involves recording
information about each transaction or event. This information is
collected, stored, and updated regularly at the operational level.
3. CONTROLLING- A business need to set up an information filter, so
that only filtered data is presented to the middle and top management.
4. MEASURING- A business measures its performance metrics by
collecting and analyzing sales data, cost of manufacturing, and profit
earned.
5. DECISION MAKING- MIS is primarily concerned with managerial
decision making, theory of organizational behavior, and underlying
human behavior in organizational context
 OBJETIVES OF MIS

1. Capturing data

2. Processing data

3. Information storage

4. Information retrieval

5. Information propagation
MIS MODEL
 TYPES OF MIS

• Databank information systems refer to creation of a database by

classifying and storing data which might be potentially useful to the
decision maker.

• Predictive information systems provide source and data along with

predictions and inferences.
• Decision making information systems provide expert advice to the
decision maker either in the form of a single recommended course of
action or as criteria for choice, given the value system prevailing in
the organization.

• Decision taking information systems integrate predictive information

and decision making systems.
 PROCESS OF MIS

• First establish management information needs and formulate broad systems

objectives so as to delineate important decision areas.

• Develop a general description of a possible MIS as a coarse design.

• Once the information units needed have been determined and a systems design
developed, decide how information will be collected.

• Develop a network showing information flows.

• Test the system until it meets the operational requirements,
considering the specifications stipulated for performance and the
specified organizational constraints.
• Recheck that all the critical data pertaining to various subsystems and
for the organization as a whole are fully captured. Ensure that
information is generated in a timely manner.
• Monitor actual implementation of the MIS and its functioning from
time to time
IT SECURITY LEVEL IN MIS
1. CONFIDENTIALITY

• When protecting information, we want to be able to restrict access to

those who are allowed to see it; everyone else should be disallowed
from learning anything about its contents. 
2. INTEGRITY

• Integrity is the assurance that the information being accessed has not
been altered and truly represents what is intended.
3. AVAILABILITY

• Availability means that information can be accessed and modified by

anyone authorized to do so in an appropriate timeframe.
 TOOLS FOR INFORMATION SYSTEM

1. Authentication

2. Access Control- only access the information resources that are

appropriate.

3. Encryption

4. Password security