COMPLIMENTARY

COMPLIMENTARY
HEADING
HEADING CLOSE
CLOSE

SIGNATURE
SIGNATURE
LINE
LINE

DATE
DATE LINE
LINE
BODY
BODY
PARTS
PARTS OF
OF A
A
BUSINESS
BUSINESS
LETTER
LETTER NOTATION
NOTATION
SS
INSIDE
INSIDE
ADDRESS
ADDRESS SALUTATIO
SALUTATIO
N
N
 TWO TYPES

HEADIN
G
Traditional Heading Left-
Left- aligned
aligned
38 Susano Street
Cubao, Quezon City
June 6, 2007
It contains:
_____________________
_____________________
Writer’s complete address
Dear Mr. Flores:
the date of the letter
 Modern Heading/ Letterhead
Five
Five spaces
spaces from
from DAFO’S
DAFO’S PET
PET SHOP
SHOP
the
the top
top margin
margin 21
21 Gugo
Gugo Street,
Street, Lima,
Lima, Rizal
Rizal
346-
346- 78-
78- 98/
98/ 567-
567- 54-
54- 90
90
Seen only on the first page of a
multiple- page letter May
May 2,
2, 2007
2007

Information- giving and an __________________

__________________
__________________
__________________
ornamental feature of a letter

It gives the following principal information: Secondary information:

full name full address Names of one or more officers

Telephone number Telex number

Logo

Nature of the business of the company sending the letter Corporate subsidiaries
 Ways of Writing the Date:

1. May 2, 1999

2. 2 May 1999
DATE LINE

Two or four spaces below the heading

 Four to eight spaces below the date line

MRS. LINA G. RABE ATTY. REY T. REYLA

Manager President
Nova Enterprises
INSIDE
INSIDE ADDRESS
ADDRESS 45 Taft Avenue, Manila
Pasay Steel Corporation
81 Session Road, Baguio City
 Salutation/ Greeting

Two to four spaces below the Inside Address

The degree of formality tells you which Salutation to use.

SALUTATION
SALUTATION
Punctuation:

(:) for most business letters/ for

formal letters

(,) for informal or friendly

letters
 Other Salutations:

Gentlemen To whom it may concern

Ladies

SALUTATION
Secondary Information found in the area of the Salutation:
 Considered as the extension of the Inside Address

Attention Positions:

Line DAFO PET SHOP DAFO PET SHOP

34 Susano Street 34 Susano Street
Nova Hills, Baguio City Nova Hills, Baguio City

Attention: Miss Dafodil L. Lopez Gentlemen: Attention: Miss Dafodil L. Lopez

Gentlemen:

1. Between the Inside Address and the Salutation 2. Opposite the Salutation
 States the purpose or topic of the letter in a short sentence

Subject
Considered as the extension of the Inside Address

In modified block, it is usually centered and in block

Line letters it is at the left margin

Placed two spaces below the Greeting

Title of the Letter

Subject
Line EXAMPLES:
EXAMPLES:

MRS. WANDA P. LAZO

President
FILIPINAS BANK
Dafo Textile Company
54 Real Street
57 Talon Street, Caloocan City
Intramuros, Manila
Dear Mrs. Lazo:
Gentlemen: Subject: The delivery
of our order No.
Subject: The delivery of our order no. 8975
897 of June 5, 1997
of May 2, 1997
The goods we ordered did not
The goods we ordered were not delivered to
arrive at the time agreed upon.
the place indicated in the Bill of Landing.
 Begins two spaces below the Salutation

The spacing between the paragraphs of the letter is double.

BODY
 Complimentary Close/ Closing

It is typed 2 to 4 spaces below the Body.

If the closing is of several words, only the first word

should be capitalized.

Also considers the degree of formality

EXAMPLES:
EXAMPLES:
COMPLIMENTARY
COMPLIMENTARY
(formal-
(formal- Very respectfully yours,
CLOSE
CLOSE informal
informal Respectfully yours,
Very truly yours,
Truly yours,
Sincerely yours,
Cordially yours,
Best wishes,
Kindest regards,
 Typewritten Signature

Penned Signature

Typed four spaces below the closing

Assumptions:
SIGNATUR It is assumed that a surname preceded by initials
E LINE belongs to man.

It is assumed that a name not preceded by Miss

or Mrs. always means a name of an unmarried
woman.
 1. Identification Initials EXAMPLE:
EXAMPLE: KM ly, KM:LY,
KM/LY
2. Enclosure EXAMPLE:
EXAMPLE:
VM: DR
Enc.
Resume

3. Carbon Copy EXAMPLE:

EXAMPLE:
Sincerely yours,
NOTATIONS MISS MYLA B. SARABIA
Manager, Personnel Department
4. Blind Carbon Copy
CC. Mr. Leo G. Torres
5. Postscript or P.S.