TIME MANAGEMENT

Everyone has the same amount of

time

 60 minutes per hour

 1,440 minutes per day

 525,600 minutes per year

Time Management

 Solutions to excessive stress

usually boil down to eating right,
getting enough sleep, and
managing your time effectively.
Organization is time
management, and time
management is one part of
stress management.”
Myths about Time
1. Myth: The longer or harder you work
the more you accomplish.
2. Myth: If you want something done
right, do it yourself.
3. Myth: We should take pride in working
hard.
4. Myth: You should try to do the
most in the least amount of time.
5. Myth: Technology will help you
do it better, faster.
6. Myth: Get more done and you’ll
be happier.
 How We Waste Time

 Lack of discipline  Inability to say “NO”

 Indecisiveness  Poor Delegation

Skills
 Personal
Disorganization  Day Dreaming

 Procrastination  Worry
Time Waste - Caused by Others

 Telephone  Unscheduled
Interruptions Meetings

 Drop-In Visitors  Poor

Communications

 Confused chain of
Authority
 YOUR TIME WASTERS

 E-Mail
 Meetings
 Phone calls / Cell calls
 Co-workers
 Stress
 Family issues
STEPHEN COVEY’S ACTIVITY
MATRIX from The 7 Habits of Highly
Effective People (1989, Simon & Schuster)
URGENT NOT URGENT
I II
Crises Preparation

IMPORTANT
Pressing Problems Prevention
Deadlines Planning
Relationship Building

III IV
IMPORTANT

Interruptions Busywork
NOT

Some mail/reports Time wasters

Some meetings “Escape” activities
Some “pressing
matters”
Type 1: Aspiring to mediocrity…
Urgent Not Urgent
QuadrantQuadrant
I II
Important

Quadrant Quadrant
III IV

Not
Important
Type 2: Busy going nowhere…
Urgent Not Urgent
Quadrant I Quadrant II
Important

Quadrant III Quadrant IV

Not
Important
Type 3: Struggling to stay ahead…
Urgent Not Urgent
Quadrant I Quadrant II

Important

Quadrant III Quadrant IV

Not
Important
Type 4: Calm and in control…
Urgent Not Urgent
QuadrantQuadrant
I II

Important

Not Quadrant Quadrant

III IV
Important
 Time Log

 Write down everything you do

for a period of time

 Learn how you really spend

your time

 Identify areas where you can

improve your use of time
Why do we procrastinate?
 Don’t know where to start.
 To avoid an unpleasant task.
 We’re afraid to fail.
 Waiting for more information.
 You may think if you put it off

someone else will do it.

 You’re over-committed.
PLANNING and GOAL
SETTING

 Specific
 Measurable
 Achievable
 Realistic
 Timed
 Essential Tools
To Control Time Wasters
 Scheduling and Delegating
 Understanding Biological Clock
 Knowing when not to work is as
important as knowing when to work
 Time logs
 Prioritized Task
 Get The Most Out Of the First Two Hours
of the Day
 You Can—and Should, Say “No”
 People take advantage of you only
with your permission
 Stop saying, “Where does the time go?”