FACULTY

ORIENTATION
JOSE RIZAL MEMORIAL STATE
UNIVERSITY – TAMPILISAN CAMPUS
DOCUMENTARY
REQUIREMENTS
FOR SALARY
 First Salary
Permanent/Temporary
COA Circular 2012-
001

 Certified true copy of duly approved Appointment

 Certified true copy of Oath of Office

 Certificate of Assumption

 Statement of Assets, Liabilities and Net Worth (SALN)

 First Salary
Permanent/Temporary
COA Circular 2012-
001
Additional requirements for transferees
 Clearance from money, property, and legal accountabilities from the previous
office

 BIR form 2316 (Certificate of Compensation Payment/Tax Withheld)

 Certificate of Available Leave Credits

 Service Records
 Visiting Lecturers

 Duly Approved DTR

 Form 30 (Work from home)

!!! Shall be submitted after the end of every cut

off period.
TRAVELLING
ALLOWANCES
 AUTHORIZED OFFICIAL TRAVEL

 Essential to the effective performance of mandates and functions.

 Is required to meet the needs of the agency.

 Presence of the official/employee is critical to the outcome of the meeting,

conference, seminar or similar activity.

 Expenses are not excessive.

 TRAVEL BEYOND 50-KILOMETER
RADIUS
ALLOWABLE
EXPENSES

 Daily travel expenses (DTE)

 Transportation and miscellaneous expenses

 TRAVEL BEYOND 50-KILOMETER
RADIUS
ALLOWABLE
EXPENSES
DAILY TRAVEL EXPENSES (DTE)
Destination Maximum DTE
 Maximum Cluster I Region I Region V Region XII
Allowable DTE Region II Region VIII Region XIII P 1,500.00
Region III Region IX ARMM
EO 77 Section (b)
(i) Cluster II Cordillera Region VII
Administrative Region Region X P 1,800.00
Region VI Region XI
 Do not require
Cluster III National Capital Region
presentation of bills Region IV-A P 2,200.00
and receipts. Region IV-B
 TRAVEL BEYOND 50-KILOMETER
RADIUS
ALLOWABLE
EXPENSES
DAILY TRAVEL EXPENSES (DTE)
Particulars % To Cover
 Apportioned Travel
Expenses Day of arrival at point of
destination (regardless of • Hotel/Lodging - 50%
time) and succeeding 100% • Meals - 30%
day/s thereof on official • Incidental Exp - 20%
business

Day of departure for

permanent official station • Meals - 30%
(regardless of time) if 50% • Incidental Exp - 20%
other than date of arrival
 TRAVEL BEYOND 50-KILOMETER
RADIUS
ALLOWABLE
EXPENSES
TRANSPORTATION AND MISCELLANEOUS EXPENSES

 From the permanent official station to the destination.

(e.g. Bus Ticket, Plane Ticket, Ferry Ticket, Terminal Fee, etc.)

 In addition to the DTE.

 Not entitled if government vehicle was used.

 If a private vehicle is used, no reimbursement of the cost of gasoline and fuel shall be allowed.
 TRAVEL WITHIN 50-KILOMETER
RADIUS
ALLOWABLE
EXPENSES
 Actual transportation expenses

 DTE provided the personnel stays in the place of assignment and does not
commute daily from the place of assignment to the place of permanent official
station.
!!! Shall be substantiated by a hotel bill or invoice.
 GENERAL GUIDELINES
 Travelling allowance granted shall be accounted for as Cash Advances.

 No additional cash advance shall be granted unless the previous Cash Advances has
been liquidated.

 Liquidation of Cash Advance shall be within 30 days after the return of the employee
to his official station.
 DOCUMENTARY REQUIREMENTS
GRANT OF CASH
ADVANCE
 Office Order/Travel Order

 Duly approved itinerary. (GAM Appendix 45)

 DOCUMENTARY REQUIREMENTS
LIQUIDATION OF CASH
ADVANCE
 Plane, Boat or Bus tickets, Terminal Fee
 Certificate of Appearance/Attendance
 Copy of previously approved itinerary of travel
 Revised Itinerary of Travel, if the previous approved itinerary was not followed
 Certificate of Travel Completed (GAM Appendix 47)
 OR in case of refund of cash advance
 Hotel Room/Lodging bills with Official Receipts in the case of official travel to
places within 50-km.
 DOCUMENTARY REQUIREMENTS
REIMBURSEMENT OF TRAVELLING
EXPENSES
 Plane, Boat or Bus tickets, Terminal Fee
 Certificate of Appearance/Attendance
 Duly approved itinerary. (GAM Appendix 45)
 Certificate of Travel Completed (GAM Appendix 47)