ORIENTATION OF

GRADUATE PROFESSOR IN
THESIS/DISSSERTATION
ADVISING, PANELIST,
STATISTICIAN AND EDITOR
 INTRODUCTION – Getting to know and or meet and greet – Old and New
Professor
 PURPOSES and Objectives – to orient on the manner of paneling, advising,
editing and form and style of thesis writing
 ROLES – panelist/editor/statistician/ adviser
 GUIDELINES – policies and guidelines of the Graduate School
 AND OTHERS – fees, consultation and advising schedule
 EVALUATE THE THESIS AND DISSERTATION – UCC Format
 DISTRIBUTE THE FORMAT OF UCC – as guide
 GUIDELINES AND ROLE AS PANELIST –
 ADVISER – What is the role of Adviser?
 STATISTICIAN – extent of task of the statistician and fees
 EDITOR – manner
 RATE OF FEES – MANNER OF PAYMENT TO PANELIST/
ADVISER/EDITOR/STATISTICIAN
 INVITATION FROM THE DEAN TO BE PANELIST – started in the title defense
 As panelist - 30 times – 5 title, 5 pre orals, 5 finals x 2 semester
 APPOINTMENT AS ADVISER – (5 advisees per year)
 DESIGNATION AS EDITOR – those language experts and format of ucc
 DESIGNATION AS STATISTICIAN – based on the ucc approved statisticians
qualifications (the student may select and request for approval based from
ucc professors)
 - DEPENDS ON THEIR SPECIALIZATION
 PRELIMINARIES
 TITLE PAGE – INVERTED PYRAMID WITH LESS THAN 13 VARIABLES
 APPROVAL SHEET – WHO ARE THOSE TO APPROVE
 CERTIFICATE OF ORIGINALITY - The researcher
 CERTIFICATE OF EDITOR – signed by the LANGUAGE AND GRAMMAR
 ACKNOWLEDGEMENT – WHO ARE THOSE TO BE ACKNOWLEDGED?
 ABSTRACT – 2 TO 3 PAGES ONLY SUMMARY OF A SUMMARY
 TABLE OF CONTENTS – TABLE NUMBER
 LIST OF TABLES - PAGES
 - LIST OF FIGURES – PAGE?
 CHAPTER 1 – THE PROBLEM AND ITS BACKGROUND
 Introduction
 - start with a striking sentence that attract the reader
 Legal basis
 What prompted and triggered to conduct the study
 Justify the needs of conducting the study
 Mandatory provisions, legal orders, circulars and others as legal basis of the study
 Establish research gaps
 Justify the newness and relevant topics of the times
 Background of the study
overview of the research
importance
the scope of the study
describe the study well
 STATEMENT OF THE PROBLEM
 Main problem
 Specific Problems
 MASTERAL limited to not less than 5 specific problems
 DOCTORAL LIMITED TO not less than 7 specific problems
 Testable problems on tests of differences and relationships
 Tests agreement
 HYPOTHESIS
UCC format is NULL HYPOTHESIS
There is no significant difference
There is no significant relationships
based on the testable questions in SOP

SCOPE AND DELIMITATION OF THE STUDY

A BRIEF STATEMENT OF THE GENERAL PURPOSE OF THE STUDY
THE SUBJECT MATTER AND TOPICS STUDIED AND DISCUSSED
 THE LOCALE OF THE STUDY, WHERE THE DATA WERE GATHERED OR THE
ENTITY TO WHICH THE DATA BELONG.

 THE POPULATION OR UNIVERSE FROM WHICH THE RESPONDENTS WERE

SELECTED
 THE PERIOD OF THE STUDY. THIS IS THE TIME, EITHER IN MONTHS OR YEARS
DURING WHICH THE DATA WERE GATHERED.
 FOR LIMITATIONS – WEAKNESSES OF THE STUDY BEYOND CONTROL OF THE
RESEARCHER. SOME COULD HAVE INACCURATE IF NOT ENTIRELY WRONG
PERCEPTIONS.
 SIGNIFICANCE OF THE STUDY
 IDENTIFY THE END USERS OR BENEFACTORS OF THE RESEARCH – describe the
degree of importance in the study.
 The rationale, timeliness and or relevance of the study,
 Possible solutions
 Identify the benefactors of the study – such as students, teacher, administrators,
community, and others
 Who are to be benefitted and how they are going to be benefited.
 Possible contribution to the fund of knowledge
 Possible implications
 CHAPTER 2 – REVIEW OF RELATED STUDIES AND LITERATURE
 INTRODUCE THE CHAPTER
 THEMATIC PRESENTATION BASED ON THE VARIABLES IN THE SOP
 RELATED STUDIES AND LITERATURE ARE COMBINED IN THE PRESENTATION OF
AT
 LEAST 20 REVIEWS
 SYNTHESIS OF THE REVIEWED STUDIES – SIMILARITIES AND DISSIMILARITIES
 THEORETICAL FRAMEWORK – THEORIES ADVOCATED/ANCHORED TO THE
STUDY
 FIGURE 1 – THEORETICAL PARADIGM/FRAMEWORK
 Figure 2 - CONCEPTUAL FRAMEWORK – infographics style
 CONCEPTUAL PARADIGM
 WITH FIGURES AND PROPER CAPTIONS
 IN RRL – THERE SHOULD BE ANALYSIS – WHAT SEMBLANCE OR SIMILARITIES,
 DIFFERENCES OF THE STUDY WITH PRESENT AND PREVIOUS STUDIES
 AUTHOR YEAR FORMAT (JULIANES, 2019) – WHICH ARE ALL AVAILABLE IN
 THE BIBLIOGRAPHY (CHECK THE REFERENCES USED IN CHAPTER 2) IN THE
BIBLIOGRAPHY
 DEFINITION OF TERMS
 TERMS WILL BE DEFINED OPERATIONALLY AND TECHNICALLY
 ARRANGE ALPHABETICALLY
 IMPORTANT TERMS IN THE STUDY BE DEFINED
 CITE REFERENCES IF TECHNICALLY DEFINED
 ONLY TERMS WHICH HAVE SPECIAL MEANING IN THE STUDY BE DEFINED
 RESEARCHERS DEVELOP HIS OR HER OWN DEFINITION IN OPERATIONAL
DEFINITION
 DEFINITIONS MUST BE BRIEF, CLEAR
 CHAPTER 3 – RESEARCH DESIGN AND METHODOLOGY
 INTRODUCE THE CHAPTER
 RESEARCH DESIGN – METHODS USED,
 DESCRIPTIVE
 INFERENTIAL
 CORRELATIONAL
 OTHERS –
 JUSTIFY WHY THIS DESIGN
 RESPONDENTS OF THE STUDY OR
 THE SUBJECTS OF THE STUDY – MASTERAL NOT LESS THAN 150 AND DOCTORAL
NOT LESS THAN 400 respondents
 QUALIFY THE RESPONDENTS WHO ARE THEY?
 IS THE RESPONDENTS ADEQUATE? HOW MANY SAMPLES OF THE RESEARCH
 HOW MANY GROUPS OF RESPONDENTS?
 ARE THEY QUALIFIED TO BE THE RESPONDENTS BASED ON THE STUDY?
 SAMPLING TECHNIQUES – adequacy of sample (justify) by a sampling
technique
 THERE ARE MANY TYPES OF SAMPLING TECHNIQUE BE USED IN THE STUDY
 PURPOSIVE/STRATEFIED/SYSTEMATIC/CLUSTER/ ACCIDENTAL/AND OTHERS
 WHAT TO CONDIDERS IN THE SAMPLES:
 SIZE OF THE POPULATION, (SLOVIN FORMULA), MARGIN ERROR AND THE
PROPORTION, ADEQUATE SAMPLE GROUPS –
 ACTUAL COMPUTATION OF THE SAMPLE
 THE SAMPLE GROUPS – EXPLAINED CLEARLY HOW THEY SELECTED THE SAMPLE
 REPRESENTING THE POPULATION
 RESEARCH INSTRUMENT
 QUESTIONNAIRE – self-made or standardized
 INTERVIEW/ TESTS AND OTHERS
 VALIDATED QUESTIONNAIRE – WHO ARE THE VALIDATORS (FORM OF
VALIDATORS BE ACCOMPLISHED)
 MANNER OF VALIDATING THE QUESTIONNAIRE – PANDEMIC?
 DESCRIPTION OF THE QUESTIONNAIRE BY PARTS
 SAMPLE OF THE QUESTIONNAIRE IN THE APPENDICES
 QUESTIONNAIRE SHOULD ANSWER THE SOP
 DATA GATHERING PROCEDURES
 STEP BY STEP PROCESS IN THE CONDUCT OF THE STUDY
 PERMIT TO STUDY SIGNED BY THE PERSON IN AUTHORITY
 APPENDED THE SIGNED PERMIT TO STUDY
 DISCUSSION UP TO THE SUBMISSION OF THE FINAL COPY.
 STATISTICAL TREATMENT OF THE DATA
 STATISTICIAL TOOLS
 WHAT ARE APPLICABLE STATISTICAL TESTS
 FOR EVERY SOP – WHAT TOOL USED IN PRESENTING THE DATA
 FORMULA – SIMPLE FORMULA NO LONGER PRESENTED
 STATISTICAL PACKAGE – SPSS
 JUSTIFY WHY THEY USED THE STATISTICAL TOOL – IS IT APPLICABLE?
 CHECK THE STATISTICAL TOOL – AS TO THE NUMBER OF GROUPS/ SAMPLE
GROUPS
 CITE FORMULA –
 SIGNIFICANCE LEVEL AND DECISION LEVELS
 JUSTIFY THE STATISTICAL USED –
 REFER TO STATISTICIAN
 ROLE – TO GUIDE THE STUDENTS TO COMPUTE THE DATA
 CORRECT FORMULA – CORRECT AND APPLICABLE TOOL TO BE USED
 DESIGNATION AS STATISTICIAN BY THE OFFICE
 LIST OF STATISTICIAN
 CHAPTER 4 – PRESENTATION OF DATA, ANALYSIS AND INTERPRETATION
 INTRODUCE THE CHAPTER
 CHECK SOP – PER PROBLEM
 PRESENTATION OF THE DATA BASED ON THE SOP
 TABLES OR GRAPHS
 DISCUSSION – HORIZONTAL AND VERTICAL DISCUSSION
 IMPLICATIONS
 ASSERTIONS – CITE STUDIES IN CHAPTER 2 – STRENGTHEN THE
STUDY/CROSSCHECKING OF REFERENCES
 CHAPTER 5 – SUMMARY, FINDINGS, CONCLUSIONS AND RECOMMENDATIONS
 A – SUMMARY - based from SOP and methodologies
 B – FINDINGS – based on the data in tables- check the SOP
 C – CONCLUSIONS – based on the findings
 D – RECOMMENDATIONS – based on the conclusions
 - check the SOP with corresponding – findings, conclusions and
recommendations.
 BIBLIOGRAPHY – list of references (check all references used and should be
available in the bibliography
 Especially those in chapter 2 – RRL
 APPENDICES
 Sample of questionnaire
 Sample of output – should be placed in the last part of CHAPTER 4
 Sample of statistical computations be appended
 Approved permit to study and others – LAWS, CMO, ORDERS IF necessary
 CURRICULUM VITAE
 PERSONAL INFORMATION
 EDUCATION
 SEMINARS AND TRAINING ATTENDED
 AND OTHERS
DEFENSE OF THESIS AND DISSERTATION

 MANNERS AND ETHICS OF RESEARCH

 PRAYER WILL BE LEAD BY THE CANDIDATE
 AURHORITY – to the research /
 PROPER ATTIRE
 MANNER OF SPEAKING – WORDS APPLICABLE IN THE RECOMMENDATIONS
 PRACTICE AND RESPECT / AND COURTESY TO THE CANDIDATES
 INVITATION REPLY NEEDED – AVAILABLE OR NOT AVAILABLE
 SHOULD NOT CONFLICT WITH THE TEACHING SCHEDULE (DEPED AND GOVERNMENT
EMPLOYEES MAY SIT IN THE DEFENSE AFTER OFFICE HOURS ONLY)
 ADVISER – SHOULD MASTERS THE FORM AND STYLE OF RESEARCH
 STATISTICIAN – EXPERTISE ON STATISTICAL TOOL APPLICABLE TO RESEARCH
 SUCH AS – DESCRIPTIVE – INFERENTIAL AND CORRELATIONAL TYPE OF
STATISTICAL TOOL APPLIED IN THE RESEARCH
 EDITOR – LANGUAGE OF RESEARCH, FORM AND STYLES/GRAMMAR
 DON’T CHANGE ANYTHING – ONLY THE GRAMMAR – DON’T SUGGESTS TO
CHANGE THIS AND THAT? THE CHANGES OF THE TOPICS AND MAIN PARTS OF
THE THESIS OF THE ADVISEE (STUDENT) SHOULD BE THE CONSENSUS OF THE
PANEL AND TO BE APPROVED BY THE DEAN.
 WAIT FOR THE STUDENT CANDIDATE TO PRESENT THE STUDY
 DON’T TALK WHILE OTHERS ARE TALKING
 WAIT FOR THE TIME THE CHAIRMAN RECOGNIZED TO TALK
 OTHER GUIDELINES ON THESIS AND DISSERTATION WRITING
 Thesis /dissertation panel
 Masteral (3 panelists and the Adviser) one as chairman and 2 members
 Doctoral (5 panelists and the Adviser) one as chairwman and 4 as members

 REQUIREMENTS FOR PANEL FROM ACADEMIC COMMUNITY

 1. expertise on the thesis/dissertation topic to be defended
 2. appropriate masters and doctors degree in the field of specialization of the
students to be paneled
 3. established a good track record in conducting and evaluating research.
 ROLE OF THE ADVISER

 The role of the adviser in the successful completion of any thesis/dissertation

undertaking cannot be overemphasized. Utmost, the skills and competencies
of the adviser must be ensured which are necessary in coming up with quality
output.
 A. Nomination of the Thesis/Dissertation Adviser. Graduate student enrolled
in Thesis/Dissertation Writing 1 reserves the right to nominate an adviser who
shall professionally assist him in the conduct of the study until it is completed
but to be approved by the Dean.
 B. Appointment of adviser will be signed by the Dean, and signed by the
chosen adviser for (maximum of 5 advisees per school year).
 C. The student will submit to the adviser the output of the Seminar in Thesis
Writing (chapter 1-3) for consultation together with a consultation records
 Records the date of consultation, topics/comments and suggestions made by the
adviser to the advisee. (every time the student consult the adviser they should bring
the consultation records). Note: venue and mode of consultation should be agreed
by the student-adviser.
 Upon scrutiny/advising/ review of the thesis of the students, the adviser will affixed
his/her signature in the recommendation of the students to present for pre-orals
(Thesis Writing 1) first semester and Thesis Writing 2 (second semester)use GS Form
9) . Request the student to prepare (one copy) for evaluation and approval by the
Dean. If found out that the thesis meritoriously prepared and completed, the office
will schedule the pre/final oral defense of thesis.
 The graduate student will be requested to prepare 5 copies for masteral and 7
copies for doctoral in temporary binding. (includes bibliography, questionnaire and
draft of permit to study)
 The Student will submit to the office the following together with the
temporary binded thesis/dissertation; 1) recommendation for pre oral
defense signed by the adviser (2) approved thesis/designation adviser, (3)
adviser-advisee consultation records) 4) two copies of official receipts of
payment for pre-oral defense.
 DURING THE THESIS/DISSERTATION DEFENSE (Virtual mode)
 1. Invitation or information of schedule defense via email or text
 2. Google meeting for (30 minutes title defense) and one (1) hour for pre and
final defense.
 3. Presentation of the thesis – by the candidate in the power point
presentation
 4. Comments and suggestions be made on the thesis presented with the assistance of the adviser.
(the adviser is refrain from answering questions in behald of the advisee), only matters to be cleared
and allow by the chair to discuss matters pertaining to the thesis.
 5. Deliberation of the thesis with the chairman and the members follows , and the adviser and
advisee will be requested to sign out in the room.
 6. The chairman and members will prepare the rating of the candidate in the following criteria; (with
rating sheet)
 Presentation of the thesis – 20%
 Mastery of the subject matter and related studies - 20%
 Quality of written work (mechanics and contents ) - 30%
 Personality (openness to suggestions honesty, objectivity, etc. -10%
 Articulation and Fluency – 20 %
TOTAL 100%
 7. After the deliberation of the panel, the Chairman will announce the result
of the pre oral defense rating.

 AFTER PRE ORAL DEFENSE (WHAT TO DO?)

 1. Minutes of the pre/final oral defense will be signed by the
panelists/adviser and the Dean.
 2. Collect all the thesis/dissertation copies from the panel.
 3. Students will prepare the draft of the thesis and incorporate all the
suggestions made by the panel during the pre or final defense.
 4. The adviser will check and review the draft of the manuscript.
 5. Students will continue with the consultation of the adviser in preparation
of the instrument to gather the data (questionnaire etc.), guide them in the
validation and administration or gathering of data.
 6. Check the data gathered of your advisee according to the adequacy of
samples, advisee will seek approval for statistician. Interpretation of the
data by the researcher with the guidance of the adviser.
 7. Request your advisee to prepare one copy of their thesis/dissertation for
approval by the Dean.

 AFTER FINAL ORAL DEFENSE (WHAT TO DO?)

 1. Follow step 1 to 4 in the pre and final orals.
 2. Summarize the suggestions made by the panel according to the following
format;
 Suggestions made / action taken / page number
 3. Route the draft of the thesis/dissertation to the panelists ( to check if the
comments and suggestions made during the final defense were incorporated in
the draft. The panelist will signed the approval sheet and the minutes once
they agreed on the compliance of the comments and suggestions.
 4. The student will prepare one copy (as corrected and checked by the
adviser) and be submitted to the Dean for approval, once complied will
endorse to language editor for editing the thesis.
 5. Editor will edit the language, form and style of the thesis and the student
will pay editing fee at the city treasurers office.
 6. After Editing, the student will incorporate the suggestions and comments
made by the editor and confer it also to the adviser if the editors comments
were properly incorporated according to language, form and style.
 7. Submit to the Dean the revised manuscripts for final approval and
reproduction in hard copies using the UCC format/school color.

 REQUIREMENTS REQUEST OF DOCUMENTS AT THE REGISTRARS OFFICE

 1. Application for graduation
 2. Evaluation of records
 3. Minutes of the final defense signed by the panelists/adviser/Dean.
 4. Thesis/Dissertation copy (original).
 THESIS/DISSERTATION CALENDAR OF ACTIVITIES
 September 16 and 17, 2021 – enrollment of thesis/dissertation writing 1st batch
 October 7 and 8, 2021 – enrolment of thesis/dissertation writing 2nd batch
 October 11-17, 2021 – MID-TERM EXAMINATION
 October 18, 2021 – start of thesis/dissertation pre oral defense (those enrolled in TW 1 and
DW 1- this first semester 2021-22
 December 10, 2021 – Last day of Title defense for Seminar in Thesis Writing
 December 17, 2021 – Last day of Final Oral defense (old students) enrolled in Thesis Writing
(6 units – one semester)
 December 20, 2021 to January 2, 2022 – Christmas break
 January 8, 2022 – Last day of thesis/dissertation pre oral defense
 January 11-12, 2022 – Submission of Grades