How to write a

business
memorandum
Group 5
 TABLE OF CONTENTS

Definition& How to write a

01 02 memo (1)
Purpose

How to write a
03 04 Tips to write
memo(2)
 I
Definition & Purpose
Group 5 – Nguyễn Nhật Quang
 1. DEFINITION

Memos are usually short

A memorandum (memo) is
document, also a briefing
means of communication
memos and written as
in work place
e-mail messages
Memorandum (memo)
 2. PURPOSE

Explain procedures Announce changes Make requests

Advise on necessary
Inform of outcomes
decisions
 - Material in memo is not to sensitive.
- Memos are most effectively used when sent to
a small to moderate number of people to
communicate specific company or job objective.
 How to write a
II memorandum (1)

Group 5 – Văn Duy

 2.1. Planning
- A memo must go straight to the point with the most
important information.
- Be sure to write sequentially and keep your readers in
mind.
Step 2 Step 3
Step 1 Identify all the Organise the information
Decide the purpose information in this order: background,
key issues, explanatory
details, action
 2.2. Layout

Check your Keep memos as short

workplace’s as possible
convetion and
pro-forma

Use bullet points or If memo is long, use

asterisks to highlight bold-faced headings
key idea
 Headings
Identify a group
collectively by its TO
status or reader’s 1
name FROM The writer’s name
and position
2
Present the day in full DATE
• Be specific and
3 SUBJECT
• Only use CC when concise
necessary (sometimes“RE”i • Focus on the
• Choose the audience
of memo wisely
CC 4 nstead of purpose of the
You can include CC memo
• Every recipient needs “subject”)
to read the memo under “subject to • Highlight it in
• If it is an issue
send a copy of the 5 some way
involving only one
person, do not send to memo to others”
the entire office
 III
How to write a
memorandum (2)
Group 5 – Mạnh Cường
 3. Content
3.1. Opeaning paragraph
State the purpose, context,
Do not start with problem, the specific
“Dear…” assignment or task

The introduction should

Give the reader a brief of
be brief- the length of a
overview
short paragraph
 3. Content

3.2 Body paragraph Example

Use a topic sentence to start each paragraph.

Use a paragraph or a few sentences to establish

the background.

State the key issue, provide details of each

issue (state and dates).
 3. Content

3.3. Action 3.4. Closing 3.5.

Attachment
• Telling the reader • • Attachment
Should be a
documents such as
what action you summary of the lists, graphs, tables
want them to take. content of memo. at the end of your
• Giving any details • Write your name memo.
or deadlines. at the end. • Adding a notation
about what you
attached below your
Be clear and
closing.
polite
04 Tips to write a
memorandum
Group 5 – Dương Thị Vân
 Tips to write a memo

Line should be
Use the 1
single spaced in The main purpose
inch(2cm)
the body of the should be started
margins abd line
memo and include clearly in the first
space between
an extra line sentence.
margin.
space.
 Tips to write a memo

The ideas in all the The last paragraph

paragraphs should should summarise
be linked and follow the main point of
a logical order. the memo.
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