77th

Steering Committee Review

April 13, 2021 
Agenda
01. Pending 02. Current Periods
Milestones Planned Accomplishments
This section elaborates the This section demonstrates
project updates, open Items modular view of current
with Abacus and their closing accomplishments achieved
planned statuses. by Riphah Team.

03. Project’s Progress 04. Next Steps 05. Key Decisions

This section will define the This section will define the Key decisions required and
progress, competency and Future plans Issues and made will be defined in this
capacity of our internal team challenges and overall section.
Project strategic direction.

2 Steering committee Review 11/10/21

Pending Milestones planned
(Till 14 th Feb)

Pending items/tickets with Abacus Consulting,

discussed and agreed to complete in defined timelines,
Details of Tickets status of following modules is
mentioned in this sections,
- SLcM
- FiCO/FM/GM
- MM
- HCM/BASIS

3 Steering committee Review 11/10/21

Pending Items – With Abacus Tentative Date for completion of all items was
15th March 2021

4
Pending Items – Withdrawn by Abacus Tentative Date for completion of all items was
15th March 2021

*Out of 17 items, Abacus Refused on 12 Items.

5
Internal Team Assessment On Withdrawn Items

6
Click icon to add picture

Our Projects Progress

This section estates the progress of our

collateral discussions with external vendors on
different SAP initiatives and Projects.
1. Progress on Plant Maintenance (EAM) Project

Steps Taken: Status

 Meeting of Process Expert with ED Office: Conducted

 SOW and Project Plan from the Consultant (Shams Ladak): Received
 Incorporation of GARC Observations in the SOW: Done
 Some points of Deliverable are in negotiation: In Process

Action Taken:

 Project and Amount Approval required: Executive Dir Approved

both

Next Steps

 TOR will be Finalized by Dir IT. In Progress

8
1. TORs to be Finalized
Following highlighted Deliverable points need to fix before Project Signoffs with SysTech.

9
2. Progress on Performance Management System

10
2. Cost Negotiations on SAP SuccessFactors PMGM

11
 Activities “Accomplished”

12
Accomplished Items
Sr. No Task Details Status

1 Hiring of SAP Resources

i. Mr. Fakhar Abbas, as “Manager SAP FiCO” Office Joined

ii. Mr. Habib ur Rehman Toor as “Manager FiCA “ Office Joined

13
Accomplished Items by Internal Team
Sr. No Description Description
Status

3. Improvement in SAP Reports  

Payroll Reconciliation Wage Type Reporter implemented as a Standard reporting tool for Payroll
I Report Reconciliation and as well as a monthly Reporting like Salary Sheet. Completed and Live
Company Code Configured,
HCM Configurations are in
New Company Code ID 3000 “Max Education” has been configured in the Process. Inshallah April
system. Manual salary processing of Max Education employees will be catered salaries of Max Education
New Company Code through SAP System. Relevant HCM Configurations are in process for employees will be processed
II “Max Education” transferring the employees data to new company code. through SAP system.
Report is now automatically picking the required information from the
III ZHR_Induction  systems' Time Stamps. Completed and Live
Report is now automatically picking the required information from the
IV ZHR_Discontinuation  systems' Time Stamps. Completed and Live
Report is now automatically picking the required information from the
V  ZHR_Change systems' Time Stamps. Completed and Live
To keep the Induction and Hiring Data same in SAP and necessary
VI Actual Hiring Date changes/configurations have been made in the system. Completed and Live

Retro calculations automated for New Interns. No further manual calculations

VII No Manual Arrears and incorporation of arrear payments in SAP will be required further. Completed and Live

14
Accomplished Items by Internal Team
Sr. No Description Description
Status

3. Improvement in SAP Reports  

Payroll Reconciliation Wage Type Reporter implemented as a Standard reporting tool for Payroll
I Report Reconciliation and as well as a monthly Reporting like Salary Sheet. Completed and Live
Company Code Configured,
HCM Configurations are in
New Company Code ID 3000 “Max Education” has been configured in the Process. Inshallah April
system. Manual salary processing of Max Education employees will be catered salaries of Max Education
New Company Code through SAP System. Relevant HCM Configurations are in process for employees will be processed
II “Max Education” transferring the employees data to new company code. through SAP system.
Report is now automatically picking the required information from the
III ZHR_Induction  systems' Time Stamps. Completed and Live
Report is now automatically picking the required information from the
IV ZHR_Discontinuation  systems' Time Stamps. Completed and Live
Report is now automatically picking the required information from the
V  ZHR_Change systems' Time Stamps. Completed and Live
To keep the Induction and Hiring Data same in SAP and necessary
VI Actual Hiring Date changes/configurations have been made in the system. Completed and Live

Retro calculations automated for New Interns. No further manual calculations

VII No Manual Arrears and incorporation of arrear payments in SAP will be required further. Completed and Live

15
Accomplished Items by Internal Team

Date Ticket ID Description Priority

Ticket Owner Status

16-Oct-2020 8000000926 Required Grants Fund center option with Material Type ZNVM High In Process
Workflow for PR to PO (after complete PR release, information to Under testing
procurement department) High on qas 210 In Process

08.04.2021 NEW enhancement in standard report vendor master MKVZ Medium Closed

Procurement Status Report (P2P Report) High Testing Done Closed

28-June-
2020 800000059 MM Invoice workflow (Required by GARC) Critical In Process
PR Release Strategy (CL) change required at level4 Approval & workflow
12-FEB-2021 NEW updated (Riphah International Hospital) Medium Closed
PO Release Strategy (AU) change required at level1 Approval & workflow
15-Feb-2021 NEW updated (Max-Health Hospital) Medium Closed
PR Release Strategy (CY) change required at level2 Approval & workflow
15-Feb-2021 NEW updated (Max-Health Hospital) Medium Closed

16
Accomplished Items by Internal Team

Sr. No Task Details Status

2. Designing of SAP Policy Documentation  

Completed and
To Initiate any change in SAP reports or business processes, The FSD (Functional
i Functional Specification Specification Document) has been introduced to track the following details, Live
Document (FSD)
a) Requirements Detail
b) Expected Results
c) Test Scenarios

ABAP Control Document will serve to document the Technical Specifications which Completed and
ii ABAP Control will keep tracks of SAP Programs Coding and Naming Conventions used by Live
Documentation developer in his/her development objects.

iii Reconciliation Procedure TOT for Payroll Processing were revised and reaffirmed between Finance, HDS and Completed and
Audit Teams. Live

17
 Activities “In Process”

18
In Progress by Internal Team
I. System Upgrade
S.no Issue
Category Description Priority Status
System's landscape Upgrade activity was completed in Feb. but due to High Planned to Complete Testing
1 BASIS
some issues in reports the upgrade program was reverted back and till 18th April whereas
TEAM planned to test those SLcM reports in Clone Environment as has been upgrade date will be decided
created by Basis Team. based on the results of
observations.

II. SAP Ticket Management Solution

S.no Issue Description Priority Status
Category
Solution Manager –SAP Solution Manager will be used as ITIL High 30th April 2021 (Activation
1 BASIS
compliant service desk/support desk functionality. and Testing)
TEAM

19
In Progress by Internal Team
III. SAP Budget Variance Report
Priorit
S.no Issue Category Description
y Status
HDS & Finance Testing with Finance and Jobs Categories Creation High Planned to Complete Testing till May
1
Teams is in Progress. 2021

IV. Authorization Matrix– SLcM

Sr. No Action Item Deadlines Person Responsible
1 Preparation of Comprehensive SLcM Authorization Matrix         
  31st March 21 Minhaj Alam
2
Creation of SLcM desired Roles in SAP System                            16th April 21 Usman Ali
3 Nomination/Identification of SLcM Users for Testing                   
  26th April 21 Shahid Mehboob/Minhaj Alam
4 Testing of User Roles by SLcM Users                                  03rd May 21 Users/Minhaj/Usman
5 . Assignment of Roles in PRD Server                                              14th May 21 Minhaj/Usman
6 Rectification / Improvement in SLcM Roles                                  Continuous Support Usman Ali

20
In Progress by Internal Team
V. Fiori Login List

21
In Progress by Internal Team
VI. SAP Fiori Activations

•Fiori App roles has been Assigned to users.

•User Manuals will be completed by 16th April
•Testing of Fiori Apps on user Roles 22nd April 2021
•Launching of Fiori App to Top Management 01st May 2021

22
In Progress by Internal Team
VII. SAP Payroll Error Rectification Plan

23
In Progress by Internal Team
VII. SAP Payroll Error Rectification Plan

24
Key Decision

25
Key Decisions Required

1. Abacus - Settlement with Abacus (Closing of Issues were expected Till 15th March)
2. PMS – Solution Finalization
3. BIAFO – Should we go with them as we have Internal Team In-placed
4. EAM - Project Kickoff

26 Steering Committee Review 11/10/21

 Thank You

27