Professional Documents
Culture Documents
SAP PS Overview
SAP PS Overview
SAP PS Overview
Project
Profile
Responsibilities
Organisational
Dates Data
What are Work Breakdown Structures used for?
Planning: Dates:
Original Budget
Budget Updates
Release Budgets
Execution: Availability Control
Purchase Requisition
Purchase Order
Work Breakdown Structure
Organisation
&
Responsibilities
Work Breakdown Structures
Operative
Indicators
Structure
Objects
Documentation
Operative Indicators and Attributes
WBS 1
Key
Planning Element Account assignment element
For planning costs For posting actual costs
Plan/actual cost comparison
Network / Maintenance Order
assignments
Activities and Networks - Functions
Internal Activity
Internal Work External Activity /
Milestones: Dates, Capacities
Dec
Costs Service:
12
Milestone Trend Dates
Analysis Costs
Commitments
Material:
Costs Activity: “Network”
Dates
Dates Costs
Costs Periodic Processing: Commitments
Mar
Overheads
Settlement April
System Status and User Status control
CRTD
PREL
CRTD CRTD
PREL REL
The following status are set by the system/user as the project goes through
Its different stages:
WBS 1
1200
Cost Center
Cost Center
Responsible Persons Cost Center Data
External Processing
Work Performed by a third
party (Vendor)
1300 PR
Committments
Purchase
Description Invoice Requisition
Description
Verfication
Bid
Material Group Actual Invitation
Material Group
Costs
Purchasing Group Good Receipt /
Purchasing Group
Service Receipt Quotation
Quantity & Unit Entry
Quantity & Unit
Entry of
Price per Unit Services
Price per Unit performed Vendor
PO Selection
Vendor 1000 Processing
Purchase
Order
PO
Committments
Network Activities
Internal Processing: External Processing:
Work / Services Purchasing of work /
performed inhouse services
External Processing
Costs, services
General Cost Activities
Activity Elements
Work
External
Costs General Service
Costs
Service
Activity Assignment to WBS WBS 1
Date Planning
WBS 1.3 WBS 1.4 WBS 1.5
Cost Planning
Generating Settlement rules
WBS 1.3.1 WBS 1.3.2 WBS 1.5.1 WBS 1.5.2
Activity Elements
1100
1200
Logical Sequence
Relationships Time Sequence
FS Relationship
SS Relationship
FF Relationship
SF Relationship
Integration with MM Definition
2000 3000 Material required for performing
an activity or for manufacturing
1000 6000 a product.
4000 5000
Item Category
MM
Services
2000 3000
Service Specifications
Service Master Value
Or text / value Limit
Vendor 1000
Purchase
Order Purchase Value
Requisition Check
External Services Management
2000 3000
1000 6000
4000 5000 PR
Commitments
Actual
Costs Purchase
Invoice Requisition
Verification
Bid
Invitation
Services Services
Finally
Item
Complete Category Quotation
Entry
“D”
Service Entry
Sheet Vendor
Selection
PO
Processing
PO
Commitments
Project Dates
Project Definition
Project Definitions
BASIC DATES
WBS Elements
BASIC DATES
FORECAST DATES
Scheduled Dates
Actual Dates
Network Header
BASIC DATES
Scheduled Dates Network Header
Actual Dates
Network Activity
CONSTRAINTS
Earliest scheduled dates
Latest scheduled dates
Actual Dates
Activity Element
Earliest scheduled dates
Latest scheduled dates
Actual Dates
Extrapolate
P1 P2 P1 Dates
Automatically P2
10
20 60
20
10 40 50 80
30 70 30
40
Network 1 Network 2
50
60
70
80
Basic dates in project definition
Example of scheduling
20 6D
3 8
3 8
10 2D 50 3D
1 2 9 11
1 2 9 11
30 2D 40 3D
3 4 5 7
4 5 6 8
Before Before
After After
Approval
Budget Approved
applied for budget
2001
2000
Cost Planning Total
Cost Budgeting
1 IT -1399 O P D
...
Annual plan value 2 IT -1399-
1399-1
3 IT -1399-
1399-1-1
R
I
L
N
I
S ... Budget
3 IT -1399-
1399-1-2 G D T
2 IT -1399-
1399-2 I R ...
.
.
N T B ...
A O T
Bottom-up . L T Top-down
A
extrapolation L distribution
Budgeting Overview
Budget
Against Budget
Releases
Budget Carryforward Release Budget
2002 2003
Commitment Management
MM
Purchase
Requisition
WBS
WBS Element
Element DS-0310001:
DS-0310001: Server
Server
C/Elem Committed Actual Assigned
4000000 6000 5000 11000
Purchase
Order
WBS
WBS Element
Element DS-0310001:
DS-0310001: Server
Server
C/Elem Committed Actual Assigned
Goods
Receipt 4000000 0 11000 11000
Checks overall
funds available
Purchase
order
Purchase
Requisition
Availability Control Animation
Budget 200 000
CO MM PS PM
Deriving Settlement Rules
Settlement Strategies
2
Manually for Assets
and Cost Centers
1
Proposed by default
rule
To assigned WBS
Periodic Settlement Processing
1 Periodic Settlement to 2 Final Settlement to Fixed
AUC Assets
Asset Final
Under Asset
Construction
Project Closing Case Flow Diagram
Final Settlement
from AUC to Assets
Reduce released
budget
Thank You