INTERIM GUIDELINES ON

STUDENT GOVERNMENT
ELECTIONS FOR S.Y. 2021 – 2022
UNDER THE NEW NORMAL
JAY HAN EDWARD Z.
HERNANDEZ HERMINIO B.
PAULINO, Jr.
CHRISTOPHER JOHN A.
FERNANDEZ MARK JOSEPH
M. SUBA
RODOLFO E. MATA
JULIE ANNE D.
 S P G / S S G ELECTION G U I D E L I N E S

OVERVIEW OF SPG/SSG MANUAL ELECTIONS

AND DIGITAL ELECTIONS

• For manual elections, election activities

will be done during the school’s schedule of
distribution and retrieval of modules.

• For digital elections, online platforms

will be utilized on th e dissemination,
submission and retrieval of
documents, and actual election processes.
election

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S P G / S S G ELECTION G U I D E L I N E S

SPG/SSG ELECTIONS
(MANUAL)

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S P G / S S G ELECTION G U I D E L I N E S (MANUAL)

I. Announcement of Elections

II. Filing and Evaluation of EAP

III.Consolidation and Printing of Election

Paraphernalia

IV.Announcement of the Final List of Official

Candidates and Distribution of Election Paraphernalia

V. Election Proper

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S P G / S S G ELECTION G U I D E L I N E S (MANUAL)

VI. Proclamation of Winners

VII.Selection and Approval of SPG/SSG

Advisership

VIII. Oath Taking

IX. Consolidation of Election

Documents

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S P G / S S G ELECTION G U I D E L I N E S (MANUAL)

I. Announcement of Elections

A. Coordination of S P G / S S G Comelec with

Class Advisers

B. Announc em ent of S P G /S S G E lec tions

Amongst Class Presidents

C . Distribution of Election Application Packets

(EAP)

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S P G / S S G ELECTION G U I D E L I N E S (MANUAL)

Election Application Packet (EAP)

The EAP contains various forms

which will be completed and
accomplished by the candidates
(learners who signify interest to
run). It also includes the
S P G / S S G Election Procedures
which aims to guide learners on
the actual casting of votes.

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S P G / S S G ELECTION G U I D E L I N E S (MANUAL)
Election Application Packet (EAP)

I. Certificate of Candidacy

II. Plan of Action (for SSG)

III. Candidate’s Agenda (for SSG)

IV. Introductory Profile (for SPG)

V. Certificate of Good Academic Standing

VI. Certificate of Good Moral Character

VII. Parental Consent

VIII. SPG/SSG Election Procedures

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 S P G / S S G ELECTION G U I D E L I N E S (MANUAL)
Election Application Packet (EAP)

I. Certificate of Candidacy

II. Plan of Action (for SSG)

• This is a detailed plan of projects, programs, and activities (PPAs) with
specific actions and timelines that the candidate plans to implement related
to his or her desired position
III. Candidate’s Agenda (for SSG)
• This is a tool to test the candidates’ worth for the position and to know his
or her capacity to lead and be part of the organization.
• This is composed of guide questions that the candidate needs to answer and
serves as a basis of student voters for their voting decision.

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 S P G / S S G ELECTION G U I D E L I N E S (MANUAL)
Election Application Packet (EAP)

IV. Introductory Profile (for SPG)

• It serves as a guide for our student-voters on who to select from the candidates. The profile
of the candidates will be given, highlighting their vision and plans for the organization.
V. Certificate of Good Academic Standing
• This is a tool to know the academic performance of the candidates and assure that they have no
failing grades from the previous semester/academic year.
VI. Certificate of Good Moral Character

VII. Parental Consent

VIII.SPG/SSG Election Procedures

• This is a guide for both official candidates and student-voters on the step-by-step
procedures of the elections this school year.

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S P G / S S G ELECTION G U I D E L I N E S (MANUAL)

II. Filing and Evaluation of EAP

A. Submission of EAP

B. E ndorsem ent of Subm itted EAP to

the C O M E L E C

C . Evaluation of EAP

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S P G / S S G ELECTION G U I D E L I N E S (MANUAL)

III. Consolidation and Printing of Election Paraphernalia

I. Official List of Candidates

II. Plan of Action (for SSG)

III. Candidate’s Agenda (for SSG)

IV. Introductory Profile (for SPG)

V. Official Ballot

VI. Envelope

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 S P G / S S G ELECTION G U I D E L I N E S (MANUAL)

III. Consolidation and Printing of Election Paraphernalia

 The C O M E L E C shall collect and collate candidates’ information

and answers from the components of the Election Paraphernalia
listed above.
 Accordingly, they shall finalize and come up with the election’s
Official List of Candidates.
 They shall also reproduce the consolidated components of the
Election Paraphernalia based on the number of voters. This will be
a tool and basis of voter’s selection decision.
 Finally, the elections’ official ballot will be included in the
Election Paraphernalia for distribution.

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S P G / S S G ELECTION G U I D E L I N E S (MANUAL)

IV. Announcement of Final List of Official Candidates and

Distribution of Election Paraphernalia

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S P G / S S G ELECTION G U I D E L I N E S (MANUAL)

V. Election Proper

A. Start of Elections

B. Retrieval of Official Ballot

C . Canvassing of Votes

D. Consolidation of Canvassed Votes

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S P G / S S G ELECTION G U I D E L I N E S (MANUAL)

VI. Proclamation of Winners

A. Validation of Official Results

B. Announcement of Newly Elected Officers

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S P G / S S G ELECTION G U I D E L I N E S (MANUAL)

VII. Selection and Approval of SPG/SSG Adviserhip

A. Selection of Possible S P G / S S G Adviser

B. Endorsement of S P G / S S G Adviser to the S D S

(by the School Head to the SDS)

C . Approval and Issuance of S P G / S S G

Advisership Designation

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 S P G / S S G ELECTION G U I D E L I N E S (MANUAL)

VIII. Oath Taking

A. Distribution of Oath Taking Form

B. Retrieval of Accomplished Oath

Taking Form

IX. Consolidation of Election Documents

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H O M E R O O M C L A S S ORGANIZATION E L E C T I O N S

• Same procedures will be followed for

manual and virtual conduct of
elections.
• EAP is comprised of the following:
 Certificate of Candidacy
 Intent to Run
• The Election Paraphernalia is
comprised of the following:
 Official List of Candidates
 Introductory Profile (from Intent
to Run)
 Official Ballot

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 G R A D E LEV E L E L E C T I O N S

In case there are numerous numbers of

section per grade level (large and mega
schools), the C O M E L E C shall conduct grade
level elections first and select the grade
level’s representatives for the S P G / S S G
elections.

The elected representatives will be the sole

representatives of each grade level to the
S P G / S S G elections.

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 G R A D E LEV E L E L E C T I O N S

In case there is a small number of students

who show interest to run in a large or mega
school in all grade levels, the C O M E L E C
Adviser shall opt not to conduct Grade Level
Elections and shall directly proceed to
S P G / S S G Elections or Appointment of
S P G / S S G Officers.

The C O M E L E C shall determine the conduct

of Grade Level Elections this school year.

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S P G / S S G ELECTION G U I D E L I N E S

BY APPOINTMENT

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 BY APPOINTMENT

Appointment of S P G / S S G officers will only be applicable when

the conduct of the homeroom and school S P G / S S G elections
seem to be difficult due to the following reasons:

Modular distance learning is implemented with long

interval of school’s distribution and retrieval of
modules
Last mile schools

Modality of learning being implemented in the schools

is only limited to Radio Based-Instruction and other
modalities aside from Modular learning and Online
Learning.

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 BY APPOINTMENT

Not feasible conduct of elections (manual) because of

IATF rules and regulations.

There is no one or there are limited number of

students who show interest to run in the S P G / S S G
elections.

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BY APPOINTMENT

Important Things to Remember

Appointment of S P G / S S G officers is in
accordance to the number of vacant
positions.

The existing S P G / S S G officers shall be

prioritized in the appointment of
officers
The specific interim guidelines from
S P G / S S G Election Procedures will
be of use on the appointment.
Appointment of officers can also be
done in Homeroom Class Organizations.

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S P G / S S G APPOINTMENT G U I D E L I N E S (MANUAL)

I. Nomination of Possible Appointees

Appointment Application Packet (AAP)

Certificate of Good Academic Standing

Certificate of Good Moral Character

Parental Consent

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S P G / S S G APPOINTMENT G U I D E L I N E S (MANUAL)

II. Distribution and Retrieval of Parental Consent

III. Submission of List of Appointees

IV. Evaluation of AAP

C O M E L E C Chairperson

Current S P G / S S G Adviser

School Head

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S P G / S S G APPOINTMENT G U I D E L I N E S (MANUAL)

V. Announcement of Newly-Appointed Officers

VI. Issuance of Certificate of Appointment

VII. Distribution of Oath of Appointment Form

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S P G / S S G E L E C TIO N PROC E D U R E S

This is a guide for both

official c andidates and
student-voters on the
step-by-step procedures
of th e elections this
school year.

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 S P G / S S G E L E C TIO N PROC E D U R E S

Part I. COMPOSITION, ELECTION QUALIFICATIONS, AND TERM OF

OFFICE OF SPG/SSG
Article IX (Composition, Election, Qualifications, and
Term of Office of S P G / S S G ) of the Revised Constitution and
By Laws of the S P G / S S G .

Section 6 Candidates for all the S P G / S S G elective positions shall:

1. Must be bona fide learners;
2. Must have no failing grade on the previous semester/grading;
3. Must be of good moral character;
4. Must have not been subjected to any disciplinary sanction; and
5. Must have submitted the S P G / S S G Election Application Packet to
be approved by a representative of the S P G / S S G Commission on
Elections.

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 S P G / S S G E L E C TIO N PROC E D U R E S

SPG/SSG GRADE LEVEL QUALIFICATIONS

POSITION GRADE LEVEL QUALIFICATIONS

President & Vice President

For Elementary Grade 4, 5, and 6

For Stand-alone Junior High Grade 9, and 10

School
For Integrated High School Grade 10, 11, and 12

For Stand-alone Senior High Grade 11, and 12

School

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 S P G / S S G E L E C TIO N PROC E D U R E S

SPG/SSG GRADE LEVEL QUALIFICATIONS

POSITION GRADE LEVEL QUALIFICATIONS

Secretary – Protocol Officer

For Elementary Grade 4, 5, and 6

For Stand-alone Junior High Grade 7, 8, 9, and 10

School
For Integrated High School Grade 7, 8, 9, 10, 11, and 12

For Stand-alone Senior High Grade 11, and 12

School

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 S P G / S S G E L E C TIO N PROC E D U R E S

Part II. ELECTION PROCEDURES

I. Announcement of Elections VI. Proclamation of Winners

II. Filing and Evaluation of EAP

VII. Selection and Approval of SPG/SSG
Adviser
III. Consolidation and Printing of Election Paraphernalia
VIII. Oath Taking
IV. Announcement of the Final List of Official
Candidates and Distribution of Election Paraphernalia

V. Election Proper
IX. Consolidation of Election Documents

Step-by-step procedures per activity for

official candidates and student-voters

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S P G / S S G E L E C TIO N PROC E D U R E S

Part II. ELECTION PROCEDURES

1. Fill out the necessary information in the

official ballot.

2. You are not allowed to reproduce,

replicate nor tamper the ballot that you
h ave received .

3. Once you have received the Election

Paraphernalia, you are given enough
time to carefully review the candidates’
plan of action, agenda and profile.

Actual Voting Procedures For Manual

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S P G / S S G E L E C TIO N PROC E D U R E S

Part II. ELECTION PROCEDURES

4. Follow the instructions in shading the

circle corresponding to your choice of vote.

5. Carefully examine the ballot if you

have completely casted your votes to
ensure that no part of the ballot is
missed.
6. Place your ballot in the brown envelope
provided, seal it and submit on the
schedule of submission.

Actual Voting Procedures For Manual

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S P G / S S G E L E C TIO N PROC E D U R E S

Part II. ELECTION PROCEDURES

1. Follow the schedule and time set by the

C O M E L E C on casting your votes. A link will be
sent 15 minutes before the start of the elections.

2. Use only the official email you have given to

your Clas s Adviser (forwarded to the C O M E L E C )
for the purpose of the elections. Failure to do so
will invalidate your votes.

3. Provide the necessary information in the online

official ballot.
Actual Voting Procedures For Digital

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S P G / S S G E L E C TIO N PROC E D U R E S

Part II. ELECTION PROCEDURES

4. Read the instructions carefully and choose

your desired candidate/s per position.

5. Make a copy of your response (which will be

sent to your email) as a n evidence that you have
casted your votes. For the same purpose, make
also a screenshot once you have submitted your
response.

6. Wait for the results.

Actual Voting Procedures For Digital

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S P G / S S G C O M E L E C STANDARD ELECTION C O D E

ADDITIONAL GUIDELINES TO THE R E V I S E D SU P R E M E PUPIL

GOVERNMENT AND SUP R E M E STUDENT GOVERNMENT
COMMISSION ON EL EC TI ONS STANDARD ELECTION C O D E
AND COMM ISSION ON APPOINTMENTS
(FOR S C H O O L Y EA R 2021 – 2022)

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 S P G / S S G C O M E L E C STANDARD ELECTION C O D E

COMPOSITION OF THE COMELEC

For SPG

(3) members per grade level (Grades 4, 5, and 6)

For SSG

(4) members per grade level (Grades 7,8,9,10, 11,

and 12)

The S P G / S S G C O M E L E C this school

year shall consist of teachers who are
not handling any class advisory.

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 S P G / S S G C O M E L E C STANDARD ELECTION C O D E

 The C O M E L E C shall be the only agency that will manage the electoral
process of S P G / S S G .

 The S P G / S S G C O M E L E C members shall be recommended by the current

S P G / S S G Adviser and approved by the School Head.

 The members of the S P G / S S G C O M E L E C shall select a Chairperson among

its members.

 The S P G / S S G C O M E L E C Chair shall determine the conduct of manual or

virtual elections in classroom and school level elections

 The S P G / S S G C O M E L E C shall opt to utilize social media platforms to

reach and engage more learners regardless of the modality of school
elections to be utilized on the election activities

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 S P G / S S G C O M E L E C STANDARD ELECTION C O D E

 The S PG / S S G C O M E L E C Chair shall be responsible for the

preparation of the school’s virtual elections including it’s campaign
period.

 The conduct of whether virtual or manual elections for both

classroom and school level elections depends on the preference of
all the learners involved.

 Aside from the components of the Election Paraphernalia that serve

as the official candidates’ primary campaign materials, they can do
virtual campaign provided that they follow the rules and regulations
set by the C O M E L E C .

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 S P G / S S G C O M E L E C STANDARD ELECTION C O D E

• The S P G / S S G C O M E L E C shall secure that the 50 % plus 1 rule applies

on the number of casted votes per position. In case the count is not
achieved, the C O M E L E C shall proclaim that the candidate with the
highest number of votes wins the position.

 For small schools with one or limited number of sections per

grade level:
 In case there is only one or limited number of sections in a specific
grade level (for grade level qualifications), the C O M E L E C may allow
multiple learners from the same section to run for specific positions.
 In case there are limited number of sections in a specific grade level
(for grade level qualifications), the C O M E L E C may allow to lower the
grade level qualifications to accommodate S P G / S S G candidates.

 Grade Level elections and Appointment of Officers should be decided

by the C O M E L E C

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 EN C LO S U R E S
Enclosure No. 1: Homeroom Class Organization Elections (Manual)
Enclosure No. 2: Homeroom Class Organization Elections (Digital)
Enclosure No. 3: Grade Level Election Guidelines
Enclosure No. 4: S P G / S S G Appointment Guidelines
Enclosure No. 5: S P G / S S G C O M E L E C Standard Election Code
Enclosure No. 6: Election Application Packet
Enclosure No. 6.1: Certificate of Candidacy
Enclosure No. 6.2 Plan of Action for S S S G
Enclosure No. 6.3: Candidate's Agenda for S S G
Enclosure No. 6.4: Introductory Profile for S P G
Enclosure No. 6.5: Certificate of Good Academic Standing
Enclosure No. 6.6: Certificate of Good Moral Character
Enclosure No. 6.7: Parental Consent
Enclosure No. 6.8: S P G / S S G Election Procedures
Enclosure No. 7.1: Election Application Evaluation Tool for S P G
Enclosure No. 7.2: Election Application Evaluation Tool for S S G
Enclosure No. 7.3: Election Application Evaluation Tool for Grade Level Elections
Enclosure No. 8: Oath Taking Form
Enclosure No. 9: Appointment Application Packet
Enclosure No. 9.1: Certificate of Good Academic Standing
Enclosure No. 9.2: Certificate of Good Moral Character
Enclosure No. 9.3: Parental Consent
Enclosure No. 10: Appointment Application Evalaution Tool
Enclosure No. 11: Certificate of Appointment
Enclosure No. 12: Oath of Appointment Form
Enclosure No. 13: S P G / S S G Election Flow Chart For School
Year 2021 - 2022

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 S P E C I F I C RESPONSIBILITIES IN LINE WITH THE S P G / S S G
EL E C T I O N S

COMELEC CHAIRPERSON
The SPG/SSG COMELEC Chairperson shall uphold the mandate of the
organization. Accordingly, he or she shall put into practice the duties
and responsibilities attached to the position as included in the
Constitution and By-Laws of SPG and SSG in elementary and
secondary schools. Moreover, he or she shall oversee the created
additional activities of the COMELEC this school year related to the
conduct of the elections, provided that these are approved by the School
Head and by the Division Youth Formation Coordinator.

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 S P E C I F I C RESPONSIBILITIES IN LINE WITH THE S P G / S S G
EL E C T I O N S

THE SGOD CHIEF & DIVISION YFC (PDO I)

They shall conduct the Division Federation of SPG and SSG Officers
and shall submit to the Youth Formation Division (YFD) the result of
the Division Federation Elections.

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 S P E C I F I C RESPONSIBILITIES IN LINE WITH THE S P G / S S G
EL E C T I O N S

REGIONAL ESSD CHIEF AND REGIONAL YOUTH

FORMATION FOCAL PERSON
They shall conduct the election of the Regional Federation of SPG and
SSG Officers and shall submit to YFD the result of the Regional
Federation elections.

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 S P E C I F I C RESPONSIBILITIES IN LINE WITH THE S P G / S S G
EL E C T I O N S

ELECTED SPG/SSG OFFICERS

They shall undergo a parallel school – based training on the basic skills
of leadership, roles, functions, and responsibilities of a leader. The
newly-nominated SPG/SSG adviser shall supervise the implementation
of the said training, in cooperation with the previous SPG/SSG officers
and adviser.

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 S P E C I F I C RESPONSIBILITIES IN LINE WITH THE S P G / S S G
EL E C T I O N S

TEACHER ADVISER
Supervise the implementation of the said training, in cooperation with
the previous SPG/SSG Officers and Adviser.

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 S P E C I F I C RESPONSIBILITIES IN LINE WITH THE S P G / S S G
EL E C T I O N S

SCHOOL HEAD
The School Head, upon the proposal of the members of the SPG/SSG
Commission on Elections (COMELEC) with the recommendation of the
SPG/SSG COMELEC Chairperson, the he or she may also issue
additional guidelines on the SPG/SSG Standard Election Code
consistent with the revised Constitution and By – Laws of the SPG and
SSG in elementary and secondary schools, to ensure the fair and
successful conduct of the elections.

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S P G / S S G ELECTION FLOW CHART

I. Announcement of Elections

Announcement of
Coordination of Distribution of
S P G / S S G Elections
S P G / S S G Comelec Election Application
amongst Class
with Class Advisers Packets (EAP)
Presidents

II. Filing and Evaluation of EAP

Endorsement of
Submission of EAP Evaluation of EAPs
Submitted EAP

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S P G / S S G ELECTION FLOW CHART
III.Consolidation and Printing of Election
Paraphernalia

IV.Announcement of the Final List of Official

Candidates and Distribution of Election Paraphernalia

V. Election Proper

C onsolidation
Start of Retrieval of Canvassing of Canvassed
E lections Official Ballot of Votes Votes

VI. Proclamation of Winners

Announcement of Newly
Validation of Official Results
Elected Officers

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S P G / S S G ELECTION FLOW CHART

VII. Selection and Approval of SPG/SSG

Advisership

Approval and
Endorsement of
Selection of Possible Issuance of S P G / S S G
S P G / S S G Advisership
S P G / S S G Adviser Advisership
to the S D S
Designation

VIII. Oath Taking

Distribution of Oath Retrieval of

Taking Form Accomplished Oath
Taking Form

IX. Consolidation of Election Documents

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 -END-
THANK YOU SO
MUCH!
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