LEAVE MANAGEMENT SYSTEM

A PROJECT BY
K. SIVA CHANDAN (07D01A05A5)

SHEELA ABHILASH (07D01A05A3)

V. RAVITEJA (07D01A0595)
 INTRODUCTION

• The main objective of the proposed system is to decrease the paper

work and easier record maintenance by having a particular website for
attendance, leaves and notice maintenance.
• Initially attendance is taken by using the attendance register in the
college for staff. Staff needs to submit their leaves manually to their
respected higher authorities.
• This increases the paper work at the same time maintaining the
records is more tedious. Maintaining the notices in the records also
increases the paper work
 Existing System
• In the current system, an attendance register is maintained at the front-
office and employees enter their in and out times. The HOD does the
attendance and leave calculation manually at the end of each month.
This increases the paper work and makes the record maintenance
tedious.
 Proposed System
• The proposed system automates the existing system. It decreases
the paper work and easier record maintenance by having a Database
for attendance, leaves and notice maintenance.
• The database maintains the information about the attendance,
leaves and notice. It reduces the time and manual paper work for
apply a leave.
• The Leave Management System reduces the over work and risk of
the HOD/Principal.
 The Proposed system has three main modules
• Staff

• HOD

• Principal
 Staff Module
• Recording attendance

• Staff records their attendance at the beginning of each day. Any exceptions (attendance record not present for
the previous day) are highlighted when staff logs in on the next day. Staff can enter a justification for the
exception and it is forwarded to supervisor for approval.

• View Attendance Report

• Staff can query on their attendance for a given period.

• Apply Leave

• Staff can send a leave application to the higher authority with a reason for leave and number of days.
 HOD Module
• This module handles the administrative functions of a department.

• Attendance reports of staff

• Can view and generate attendance reports of all staff members for a period of time
•
• Daily Absent Report

• HOD can view the total number of absentees of a particular department for a given day. They can also enquire on
the attendance history of an individual staff in a particular month.

• View leave applications

• If any leave applications received from the department staff, HOD is able to accept/reject those applications and
can write a remark for that.
 Principal Module
• This module is the higher authority for all
• Attendance reports of staff
• Can view and generate attendance reports of all staff members for a period of time.
• Daily Absent Report
• HOD can view the total number of absentees of a particular department for a given day. They
can also enquire on the attendance history of an individual staff in a particular month.
• View leave applications
• If any leave applications received from the department staff, HOD is able to accept/reject
those applications and can write a remark for that.
• Registration
• Principal can register a staff at the time of recruitment and gives username and password
generated automatically by the system.
HARDWARE REQUIREMENTS SPECIFICATION :
 
Processor : Intel Pentium Family
Processor Speed : 250MHz to 667 MHz
RAM : 256 MB to 512 MB
Hard Disk : 40 GB
Keyboard : Standard 104 enhanced keyboard
 
SOFTWARE REQUIREMENTS SPECIFICATION :
 
Front End : .Net technology
Operating System : WindowsXp
The structure of the software is as follows:
The use case diagram is as follows:

Login

Register

Punch In
Hod

Punch Out

View Attendance

Apply Leave
Staff

View Leave Status

Principal
View Notices

Generate Reports

Create Notice

View Leave Reports

Logout
The following is is the activity diagram:
Punch In

All Attendance
Users
View
Report

Punch Out
Leaves

Staff Get Leave

Report

Apply
Leave

HOD
Accept/R
eject
Leave

Principa
l

Register
Registratio
n & Staff
Activity diagram for staff

login

punch in

view notices

apply leave

punch out

logout
Activity diagram for HOD:

login

punch in

create notice

view notice

generate reports

punchout

sanction/reject
leave

apply leave

logout
Activity diagram for principal:

login

register

punch in

create notice

view notice

generate reports

punchout

sanction/reject
leave

logout
The following are some of the screen shots
 Conclusion
• Attendance Management System is very useful for college to maintain the attendance records
of the staff. This system not only maintains the attendance details of the staff. it also maintains
the leave applications of the staff and notices for the staff and handling of the leaves by the
higher authorities .
• The higher authorities may accept or reject the leave applications requested by the staff. Thus
this system maintains the excess amount of job done by college to maintain the attendance,
leaves and notices.
• This Attendance Management System is using the Login mechanism by using the Username
and Password. At the time of login the user needs to Punch In and at the time of logout the
user needs to Punch Out
Thank you