Getting to know about SPSS

Presented by: Dr. Phuah Kit Teng

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Learning Outcomes
To understand how SPSS work
To know the definition of data coding, data set and
data codebook
To know why we use statistical analysis
To learn how to key in data
To learn how to transfer the data

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 Dataset, Coding Data, and the Data Code
Book
A dataset is an arrangement of numbers (mainly)
in rows and columns.
The dataset is created by an operation called data
coding, defined as the identification of code
values that are associated with the possible
responses for each question on the questionnaire.
 Dataset, Coding Data, and the Data Code
Book
In large-scale projects, and especially in cases in
which the data entry is performed by a
subcontractor, researchers use a data code book
which identifies the following:
The questions on the questionnaire
The variable name or label that is associated
with each question or question part
The code numbers associated with each
possible response to each question
Data Quality Issues
What to look for in raw data inspection:
Incomplete response: an incomplete response
is a break-off where the respondent stops
answering in the middle of the questionnaire.
Nonresponses to specific questions (item
omissions)
 Data Quality Issues
What to look for in raw data inspection:
Yea-saying or nay-saying:
 A yea-saying pattern may be evident in the form of all
“yes” or “strongly agree” answers.
 The negative counterpart to the yea-saying is nay-

saying, identifiable as persistent responses in the

negative, or all “1” codes.

Usually code NO as 0 and YES as 1

Middle-of-the-road patterns: the middle-of-
the-road pattern is seen as a preponderance of
“no opinion” responses or “3” codes.
SPSS

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Data View: A place where you need to key in the data
obtained from the sample

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Variable View: A place you need to key in all the variables
involved in the study

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 •Name
Variable View To name the variables involved in the study
(AVIOD using space between words)

•Type
Numeric: in whole number or decimal
Comma: for example; 1,000.25
Dot: for example; 1.000,25
Scientific notation: 1.E+003
Date: 12.08.2012
Dollar: for example; $10,000.00
Custom currency:key in data in form of currency,
for example; RM1000
String: key in data inform of alphabets

•Width
To specify the width of data enter in the file

•Decimals
•To specify the number decimal place in the file
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 •Label: To provide brief
descriptions about the variables
created in the NAME menu

•Values: To label the value, for

Variable View example; (1) strongly disagree, (2)
disagree, (3) neutral, (4) agree, (5)
strongly agree

•Missing: Manage the incomplete

data

•Columns: Specify the width of the

variable columns

•Align: Left, Right, Center

•Measure
•Scale
•Ordinal: Level and rank
•Nominal: for example:
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 REFER TO THE
QUESTIONNAIRE EXAMPLAE
AND START KEY IN THE
VARIBALES IN VARIABLE VIEW

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Data View: After you have finish key in in variable view then
you can start to key in the data you have collected in data view

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