REVISION LAST TOPIC 5.

2 OFFICE
EQUIPMENT LEASES
 ADVANTAGES OF LEASING
 Efficient use of funds
 Cheaper cost
 Enhances borrowing capacity
 Guards against obsolescence
 Tax benefits
 REVISION LAST TOPIC 5.2 OFFICE
EQUIPMENT LEASES
 DISADVANTAGES OF LEASING
 Unfavorable term
 Outdated equipment
 Poor quality
5.3 MACHINES USED IN
ORGANIZATION
Lesson Learning Outcomes:
1. Recognize the machine used in organization.
2. Knowing the machine functions.
Imagine if there is no
machine in
organization?
LAPTOP/COMPUTER
 LAPTOP/COMPUTER

 FUNCTION:
 Work is much better and neat also attractive than using type
writer. Why?
 A modern office filled with files no longer exists because
laptop/computer are easy to replace manual work. How?
 It may plays various roles in daily affair including storing
important data.
 Search data in second. Improved effectively and productivity.
Save time.
 Various systems and application. E.g: printing, email etc.
PHOTOCOPY MACHINE
 PHOTOCOPY MACHINE
 A copy of any material printed/written. No need for
typist.
 Printing process:
 The image is illuminated
 The negatively charged ink powder fall on it, giving a power image
of the original.
 Transferred on to paper and made permanent by exposure to
heat.
 Nowadays with the help of laser beams copies are taken. It can be
obtained automatically by pressing print button and set the
number of copies required.
 Copy also can be obtained in various size. E.g original size,
reduced & enlarged size.
PHOTOCOPY MACHINE
PHOTOCOPY MACHINE
FAX MACHINE
 FAX MACHINE

 Send image using telephone or VoIP channels.

 Combining scanning technology with telephone
technology. Which the machine scans a page and encodes
the data to be sent.
 The data is transmitted over telephone channels to a
receiving fax. In second, the document is received.
 Easy to use and commonly found in office. It also have in
portable model. Why?
ELECTRONIC TYPEWRITER MACHINE
 ELECTRONIC TYPEWRITER MACHINE

 Do not have separate monitors or printers, but they do

have small electronic display screens above the keyboard
that show a partial page.
 Nowadays, this machine become more sophisticated that
built in spell-checker, text-editing capabilities, and
limited font selections, formatting functions, upgradable
memory and security password.
 Certain can be networked to computers and as printers.
 More practical for printing bank cheque and printed paper
forms that have not been computerized.
PAPER SHREDDER MACHINE
 PAPER SHREDDER MACHINE

 Used to cut paper in to either strips or fine particles.

 Used shredder to destroy private, confidential or
otherwise sensitive documents.
FRANKING MACHINE
 FRANKING MACHINE

 To affix stamps on the envelopes.

 Hired from post office under a license. The machine
marks the letter with the required a value of stamp of the
postal stamp.
 The companies trademark, slogan, emblem can also be
printed on envelopes.
 Saving time and no error.
FRANKING MACHINE
PRINTER
 PRINTER

 Used to print output from a computer.

 Laser printer is the most efficient way to produce text and
images.
 Offering high speed and good resolution at relatively low
cost.
SCANNER
 SCANNER

 A scanner is a device that can read text and graphics.

 Text, photographs, drawing and chart can be scanned and
used in desk-top publishing or electronic filing.
 Most come bundled with Optical Character recognition
(OCR) capability that can convert images into computer
editable format.
 The scanned image is stored on magnetic media.
Accuracy depends on the quality of the document being
scanned.
 CONCLUSION

 Nowadays, most of the companies having the machine in

their organization. Not just to make work become more
easier but also reduce the production cost.
 Dollar & cent (Money) is the main focused of the
organization. Machine is really make the organization
saving more and increase the productivity and efficiency.
 As employee we need to know the machine function to
make we become more efficient and well performed in
our office work.