Formal Report

writing
Prepared by: Dr. Darshana Acharya
 A formal Report has 3 Sections:
 1. Prefatory Part
 2. Main body
 3. Supplementary Part
1. Prefatory Part

 1.1 Title Page

 1.2 Preface
 1.3 Letter of transmittal
 1.4 Acknowledgements
 1.5 Table of Content
 1.6 List of Illustration
 1.7 Executive Summary
Title Page: the title page is the 1st page
of the Report. It should include:
Title

Prepared for
__________
_________
Prepared by
__________
___________

August 21, 2020

Preface

The preface is an optional

element in a formal report.

Itintroduces the report’s

salient features and scope.
Letter of Transmittal

 The transmittal letter is a brief

covering letter from the report
writer about the reasons for
writing the report.
Acknowledgement

 The acknowledgement section

includes the names of the
persons who contributes in the
making of the report. It is just
a “thank you note.”
Table of Contents

 Thetable of content provides the

reader a total view of the report.
List of Illustration

 The list of illustrations gives

systematic information about

tables, graphics, figures and charts

used in the report.

Executive Summary

 Itis an abridged version of whole

report.

 Itfocuses on key facts, findings,

conclusion and recommendations.
2. Main body

 2.1 Introduction
 2.2 Methodology
 2.3 Analysis
 2.3 Conclusion
 2.4 Recommendations
Introduction
 Explanation of how the report is organised
 Description of problem of report
 Purpose of the report
 Scope and limitation of the report
Discussion

 It is the largest part of the report.

 Itcontains each detail which the
reader needs.
 Itcontains information which
supports conclusion and
recommendations.
Conclusion

 It is drawn from main body of the report.

 Itconveys the significance and meaning

of the report to the reader.
Recommendations

 It depends on the analysis and

conclusion.

 They present several ways to solve

a problem or to improve a
situation.
3. Supplementary Part

 3.1 Appendices (Appendix)

 3.2 Reference & Bibliography

3.1 Appendices (Appendix)

An appendix contains

supporting material or data.
3.2 Reference & Bibliography

Itincludes the reference of

books, journals, reports,
dissertation and other
sources used in the report.
Thank you