MAIL MERGE AND

LABEL
GENERATION
Mail Merge
• allows you to create documents and
combine or merge them with another
document or data file.

• commonly used when sending out

advertising materials to various
recipients
TWO COMPONENTS OF MAIL
MERGE
1. Form Document ~ the document that contains
the main body of the message we want to convey or
send

2. List or Data File ~ this is where the

individual information or data that needs to be
plugged in the form document is placed and
maintained.
STEPS IN CREATING A MAIL
MERGE
STEP 1: Open Microsoft Word
STEPS IN CREATING A MAIL
MERGE
STEP 2: On the Mailings tab, click Start
Mail Merge then click Letters.
STEPS IN CREATING A MAIL
MERGE
STEP 2: On the Mailings tab, click Star
Mail Merge then click Letters.
STEPS IN CREATING A MAIL
MERGE
STEP 3: Create the form document or the
main letter.
STEPS IN CREATING A MAIL
MERGE
STEP 4: On the Mailings tab, click Select
Recipients then click Type a New List.
STEPS IN CREATING A MAIL
MERGE
STEP 4: On the Mailings tab, click Select
Recipients then click Type a New List.
STEPS IN CREATING A MAIL
MERGE
STEP 5: Complete the table of recipients together with
the necessary information in the letter.
STEPS IN CREATING A MAIL
MERGE
STEP 6: Save the table of recipients for future use.
STEPS IN CREATING A MAIL
MERGE
STEP 7: Highlight one field that will be unique in every
letter.
STEPS IN CREATING A MAIL
MERGE
STEP 8: Under the Mailings tab, click Insert Merge
Field.
STEPS IN CREATING A MAIL
MERGE
STEP 9: Under the Mailings tab, click Finish & Merge then
click Edit Individual Documents.