Enterprise Planning Budgeting Cloud Service (EPBCS)

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Planning with EPBCS

Implement Oracle’s Planning & Budgeting Cloud Solution (EPBCS)

• Provide a more “user friendly” application and interface
• Standardize reporting and planning across the organization
• Help Customer to better understand best practices and options for long-term forecasting
• Supports current and future reporting requirements
• Tightens the existing finance and administration reporting procedures
• Enhances and integrates the planning and budget management process with actuals for
better variance analysis and overall reporting
• Reduces the total cost of ownership

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 Enterprise Planning Budgeting Cloud Service (EPBCS)
• Plan and forecasting solution in the Cloud
• Powerful workflow and user task management
• Seamless Microsoft Office Integration
• Instant calculations and aggregations
• Powerful reporting and analysis
• Robust data integration
• Prebuilt business process frameworks
• Financial Modeling (Revenue, Expense, Balance Sheet, Cash
Flow), Capex, Workforce, Projects, Strategic Modeling, Strategic
Workforce
• Configurable / incrementally enabled via Wizards
• Revenue planning configurable driver-based planning
• Out of the box drivers, KPIs, calcs, forms, reports &
dashboards
• Rolling forecasts are supported

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 Financials Framework
• Prebuilt content to support plans and forecasts for
income statement, balance sheet, and cash flow
• Incrementally enable:
• Revenue /Gross Margin
• Expense
• Balance Sheet
• Cash Flow
• Income Statement
• Analysis
• Integrates with Capital, Workforce and Projects
frameworks if you need to more granular planning
for those business processes

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Main Project Objectives
• Implement the EPBCS Financials framework (Income Statement, Balance
Sheet, and Cash Flow) for a company-wide budgeting and projection
solution
• Leverage best practices in the design and development of the solution
• Apply industry experience and knowledge transfer to the New Flyer team
• Provide a more “user friendly” application and interface
• Standardize reporting and planning across the organization
• Enhance and integrate the planning and budget management process with
actuals for better variance analysis and overall reporting
• Create an application solution that is scalable to allow for future changes
and growth

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Best Practices &
Lessons Learned

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Leading Practices Applied
• Phased approach to implementation
• Enable and configure of Financials Framework
• Custom dimensions “how to”
• DRM to manage hierarchies across EPM Cloud
• How to build in your accounts / drivers within the EPBCS Framework
• Leverage as much out of the box content as possible
• Out of the box Currency Translation
• Driver and trend based planning
• Where and how to customize / enhance the Financials Framework

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 Phased Approach to Planning & Forecasting
• Phase 1 - EPBCS Financials Framework
• Prebuilt content to support plans and forecasts for income statement, balance
sheet, and cash flow
• Incrementally enable:
• Revenue /Gross Margin
• Expense
• Balance Sheet
• Cash Flow
• Income Statement
• Analysis
• Future Phases:
• Workforce

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Phased Approach to Planning & Forecasting

• Change enablement super important! (you’ll hear this

again)
• Going from Excel to Cloud solution is a big change
• Free form-do-anything-you-want to structured planning platform
• With scoping to Financials in Phase 1,
• Get the new structure and process in place
• Admins learn with smaller initial scope
• Users learn with smaller initial scope
• Allowed for implementation of FCCS at the same time
• Looking for more frequent forecasts, best practice planning
processes
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 Pick Just What You Need!
• If you aren’t driver based planning, don’t
pick it
• You can change / add later
• *few exceptions
• If it is a check box, you can change it
• If it is a radio button, you can’t go back
and change

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 You can’t go back and add dimensions later

• So if you will need a dimension in the future, you must do that

at the beginning
• Everything else you can incrementally add

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 Resulting Account Dimension

• Account dimension is built based on the features you

enabled
• Custom account group members, driver members for
calculations and KPIs are created
• All prebuilt members of Financials are prefixed with OFS
• All prebuilt members are locked and can’t be deleted or
modified
• You can add your own accounts, custom drivers and KPIs

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Best Practice – Use DRM to Manage Hierarchies
• DRM manages hierarchies as central point for both FCCS &
EPBCS
• EPBCS dims sourced from DRM
• Account, Departments, Entity, and Projects

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Central Place to Manage Dimensions, Hierarchies, Attributes

FCCS

EPBCS
future

future Enterprise Data

Management Cloud
Service (EDMCS)
Or
DRM (on prem)

Manage common dimensions,

hierarchies, attributes, & mappings
Business user driven tool
Archived hierarchy versions
Audit trail
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 To Recap, What Can I change in Accounts?

• Ideally go through the Configuration UI to make all of the

changes (and not the dimension editor)
• You can change aliases
• You can change member formulas
• You can enable accounts for other plan types (e.g. custom
plan type)
• To “remove” an account or driver, do this in the UI
• Will keep in the Predefined section
• Removes from the “shared” parent that shows up in the forms so users
do not see

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 Flexible Accounts in Financials – New Feature
• Now you can enable the Financials business process and choose the predefined
accounts or you can bring in your own chart of accounts!
• There is an option to select “Accounts” and “Drivers and Related Accounts” with the
same account subcategories as before

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Financials Flexible Chart of Accounts
• Allows you to bring in only the account members that are needed
• Minimizes unnecessary members in the account dimension
• Easier to navigate through the chart of accounts
• Helpful to admin/power users so they don’t see unused account members
• Financials features still available:
• Use existing forms and dashboards
• Integration with Financial Statements
• Use out of the box calculations
• Integrates with Workforce, Capital, and Projects

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Leverage as much OOB as Possible

• We leveraged as much out of the box as possible

• EPBCS driver and trend design (members, forms, rules)
• Built within the EPBCS framework
• Plan element dimensions
• Currency translation

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 Out of the Box Currency Translation

• We leveraged OOB currency

• Creates members for input
currencies and reporting
currencies
• Leverages intersections
• Flexible design

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Best Practice: Cross Pod Integration

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Best Practice –
Customize or “Enhance” Where We Needed To
• “Saved As” Out of the box forms and updated to meet
requirements
• Custom rules
• Custom navigation flows by end users
• Custom valid intersections

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What Can You NOT Change

• Some artifacts are locked to ensure that internal

calculations work properly and you cannot modify them
• Oracle locks them down so you can’t break anything

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What Can You “Customize”

• You can modify, but not delete or rename, these predefined

artifacts as follows using the Console's Configuration page
for your business process:
• Aliases for predefined drivers
• Dashboards and analysis reporting forms by opening them, and then
saving them under a different name
• Map reporting definitions for business process integrations
• Driver and KPI formulas

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What Can You “Tailor”
• After you enable and configure a business processes,
predefined artifacts are added to an application. You can
customize these artifacts:
• Dimensions—Add more dimensions
• Accounts—Add more accounts/change predefined accounts (use the
Configure screen even though you can use Dimension Editor)
• Forms —Change layout of forms, rename forms
• Calculations—Change member formula/rules, add custom member
formula/rules, and Calc Scripts
• Dashboards—Change dashboard layout, add more dashboards
• Navigation flows—Change navigation flows by renaming or adding
new tasks

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What You Can Customize – Navigation Flows
• EPC is designed with customized navigation flows that implement a
planning process that's easy for planners to use.
• You can customize the navigation flows or add your own as needed
• If you incrementally add features, objects will be added to the navigation
flows automatically
• Different than a task list
• So do you still need task lists?
• Tip – Make a copy of the navigation flows and work in the copy (not the
original)
• When you upgrade, Oracle upgrades the original navigation flow and
leaves the modified one unchanged

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Custom Dashboards
• Saved As OOB dashboard to create our own specific views

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Little Things
• Make it your own! Add logos / company color scheme

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What You Can Customize – Help for Predefined Artifacts

• Add your own business verbiage into the help for

predefined artifacts
• Change language displayed
• Settings >> Artifact Labels

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Other Lessons Learned

• Change management super important

• Business units involved and part of development
• Demos every two weeks during build

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Summary - Leading Practices Applied
• Phased approach to implementation
• Enable and configure of Financials Framework
• Custom dimensions “how to”
• DRM to manage hierarchies across EPM Cloud
• How to build in your accounts / drivers within the EPBCS Framework
• Leverage as much out of the box content as possible
• Out of the box Currency Translation
• Driver and trend based planning
• Where and how to customize / enhance the Financials Framework

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