Inventory Training Materials

for Serbia Project

Prepared by: Lily Hu

Aug 2014
CONTENTS

1. PO Receipts----------------------------------(Page 5-30)
2. PO Returns ----------------------------------(Page 31-49)
3. PO Adjustment-------------------------------(Page 50-65)
4. Transact Move Order-----------------------(Page 66-74)
5. Miscellaneous Transaction (MI/MR)----(Page 75-82)
6. KANBAN---------------------------------------(Page 83-95)
7. Subinventory Set up------------------------(Page 96-104)
8. Scrap Material Reservation --------------(Page 105-116)
9. Reports-----------------------------------------(Page 117-123)
Oracle Login
http://francium.jehkg.johnsonelectric.com:8012
Responsibility selection

Responsibility
selection
PO Receipts
Oracle Set Up KANBAN Direct Item Direct Item Indirect
(IQC Inspect) (no need IQC Item
Inspect)
Receipts Y Y Y Y

Inspection N Y N N

Deliver Auto Y Auto Y

Remark:
Y = need process in Oracle system
N = no need process in Oracle system
Auto = system auto complete the process base on set up
PO Receipts – Data Source for Oracle Input
Delivery Note – local supplier Invoice – oversea supplier
PO RECEIPTS (Direct & Indirect Item)

Double click
here to start
PO RECEIPTS (Direct & Indirect Item)
Data refer to data source (slide 6)

Input PO Input
number here Release
no. if any

Input Line no.

if any

Click here
PO RECEIPTS (Direct & Indirect Item)
Invoice no. and D/N no. refer to data source (slide 6)
1.For local supplier: input
supplier delivery note no.
for oversea supplier: MF +
invoice no. or delivery note no.
(e.g.MFTEST0001)

3.Then
Click here
2.(For finance AP checking use)
For local supplier, input
ML+receive date(e.g.ML20140730),
for oversea supplier,
input MF+receive date/customs
declaration no.
(e.g.MF20140730/XXXX)
PO RECEIPTS (Direct & Indirect Item)
2.Match Item
no. with D/N
or Invoice

3.Match
Subinventory with
1.Input Receipt Qty,
(System default PO D/N or Invoice
outstanding Qty,)

4.Generate Lot
No. for direct item
PO RECEIPTS (Direct Item)

1.System auto
create Lot
2.Input
number = date
received
+supplier code
quantity

Click here
PO RECEIPTS (Direct & Indirect Item)

2,Save data to
complete receipt
actions

1,Click here
PO RECEIPTS (Direct & Indirect Item)

Mark down Receipt

No. on the delivery
Note or Invoice for
tracking
View Receiving Transactions
- Different panels for Kanban/direct
and indirect item
View Receiving Transactions

Click here to
start
View Receiving Transactions

1.Input
Receipt no.

2.Click here
View Receiving Transactions (e.g.KANBAN)

Receive and
Deliver
information
View Receiving Transactions (e.g. Indirect Item)

Only Receive
information shown for
indirect item
 Perform Deliver
(Oracle term: Receiving
Transactions)
Deliver per single receipt no. (e.g. Indirect Item)

Click here to
start
Deliver per single receipt no. (e.g. Indirect Item)

Input Receipt
No.
Deliver per single receipt no. (e.g. Indirect Item)

2,Save data to
complete
delivery action

1,Tick here
View Transaction Status

Follow “view receiving

transactions” steps to
view delivery record
Deliver multiple receipt no. in batch (Indirect Item)

Input Transaction
date range
Deliver multiple receipt no. in batch (Indirect Item)

Select who receipt

the PO
Deliver multiple receipt no. in batch (Indirect Item)

Click here to
select all and then
save data
View Transaction Status
Follow “view receiving
transactions” steps to
view delivery record
 Deliver multiple receipt no. in batch (Indirect Item)
Print out report for physical goods delivery sign off

Select Report
name

Select or input
information here

Microsoft Office
cel 97-2003 Worksheet
Recap for PO Receipts/Deliver
D/N(local supplier) or Oracle do PO receipts
Invoice(oversea supplier)

View Receiving Receipt # generated from

Transactions Oracle
(Receipts/Deliver)

View Receiving
Perform Deliver
Transactions (Receipt and
Deliver)

Run Report to sign off and

physical goods deliver
(Indirect Item)
 Returns
(Physical Goods Return to Supplier)

O:\XiaoYu Cha\ O:\XiaoYu Cha\

20140805\PO Return 1.JPG
20140805\PO Return 2.JPG O:\XiaoYu Cha\ O:\XiaoYu Cha\ O:\XiaoYu Cha\
20140805\PO Return 3.JPG
20140805\PO Return 4-1.JPG
20140805\PO Return 4-2.JPG

Microsoft Office
O:\XiaoYu Cha\ Excel 97-2003 Worksheet Microsoft Office
O:\XiaoYu Cha\ 20140805\PO Return 6(Local Excel 97-2003 Worksheet
20140805\PO Return 5.JPG
Returns data source
1,Material Return to Supplier Note, for 2,Production Mat’l Return To Store Note
local supplier need their company chop
Returns data source
3.Quanlity Non-Conformance 4.DO NOT ISSUE(Red label for
Report(QNCR) Identification)
Returns data source
5.Defective Material Note(DMN) 6.I-CAR(Required for “Deliver” only)
Returns data source
7.Invoice and Packing List(for oversea supplier only)
Returns data source
8.Application form for customs clearance (for oversea supplier only)
Returns

Double click
here to start
Returns

Input Receipt
No.

Find
Returns

Input Return Select

QTY ”supplier”
Returns

Default tick , This

tick will instruct
system to create
debit memo
Returns

“Material Return to
Supplier Note “#

Select “RTS”

Click here
Returns

Match Lot number

Input QTY
against required
documents
Click here
Returns
Save Data to completed
return process
 View Transactions (refer
steps list for “view receiving
transactions”)
View Transactions

Follow up “View Transaction

Summary” to view the record.
Submit report – “JEI Return to Vendor Delivery Note”
Submit report – “JEI Return to Vendor Delivery Note”
 Return to Vendor Delivery Note

Adobe Acrobat
Document
 Proforma Invoice

Adobe Acrobat
Document
 PO Adjustment
a. Corrections
(On Qty variance before monthly cut off)
Corrections data source
PO Receive Adjustment Requisition form
Corrections for Deliver

Click here to
start
Corrections for Deliver

Select Organization
Corrections for Deliver

Input related
Receipt No.

Click here to
next step
Corrections for Deliver
Corrections only use for short ship or typo error

Input “PO RECEIVE

Input adjust Qty ADJUSTMENT
with negative REQUISITION” NO.(refer to
data source

Click here
Corrections for Deliver

Input correction
Click here
Qty
 Corrections for Deliver

1.Save data

2.Click “Find” This step just

after Save data correct qty from
“Delivery”
Corrections for receipts

Input Receipts no.

Click here
Corrections for receipts

2.Save data

1.Input adjust Qty

with negative This step is correct
qty from “Receive”
View Transaction
Summary
View Transaction Summary

Double click her to

start
View Transaction Summary

1. Input PO no.

2.Select
“Transactions”

3.Click here
View Transaction Summary

View item
record
 PO Adjustment
b. Returns
(Not Physical Goods Return to Supplier, for PO adjustment
after monthly cut off)

• Data source same as “Corrections”(Slide 55)

• Flow up “Returns” steps
 Recap to PO Adjustment
PO Adjustment included:
a. Corrections
b. Returns

1.Correction
PO Receive Adjustment or Correction in
Requisition form 2.Return Oracle
?

Return in View
Oracle Transaction
Summary
 Transact Move
Orders
(Issued by PMC)
Transact Move Orders

Click here to
start
Transact Move Orders

Input move order

no.
Transact Move Orders

1.Select here

2.Click here
Transact Move Orders

1.Select here

2.Click here
Transact Move Orders

View Delivered
Qty
Transact Move Orders

Submit Report
Transact Move Orders
Submit report for physical goods transfer

Select Report
Name

Input Move Order

Number
 Transact Move Orders output
Report output view

O:\XiaoYu Cha\
Move_Order_Pick_Slip_0
Miscellaneous Transaction
( MI/MR)
MI = Account alias issue
MR = Account alias receipt
A1-Cycle A13-IQC A5-Scrap A6-Scrap
Count Scrap from shop from
Adjustment floor Warehouse

MI Y Y Y Y

MR Y N N N
Miscellaneous Transaction data source
MI/MR – A1 Cycle count adjustment MI – A13 IQC scrap
Miscellaneous Transaction data source
MI/MR – A5 Scrap from shop floor MI - A6 Scrap from warehouse
Miscellaneous Transaction

Double click
here to start
Miscellaneous Transaction

Select according to
request documents
Miscellaneous Transaction

Select according to
request documents
Miscellaneous Transaction

1.Input related
2.Select reason for
information here
A1,A5,A6
according to data
3.Save Data to complete.
source.
KANBAN
Kanban data source
View Item Information – Kanban or Direct Item ?

Double click
here to start
View Item Information – Kanban or Direct Item ?

Input Item no.

View Item Information – Kanban or Direct Item ?

KANBAN or Direct
Item?
KANBAN set up

Double Click
here to start
KANBAN set up

For New Item

Card
KANBAN set up

Input Item and

Subinventory
KANBAN set up

Input Size and

Number of Cards

Select this one

KANBAN set up

Input Lead Time

according to application
documents
Click here to
generate cards
KANBAN set up

Select No
KANBAN – View card

View Card details

KANBAN – View card

View Card details

Card status
should be “Active”
Subinventory Set up
 Subinventory Set up – data source

Microsoft Office
Excel 97-2003 Worksheet
Subinventory Set Up

Click here to
start
Subinventory Set Up

Select
Organization
Subinventory Set Up

Input Inventory Name

& Description
Subinventory Set Up

Select “Item Level

Control”
Subinventory Set Up

Select “Subinventory”
Subinventory Set Up

Completed “Account”
Information
Subinventory Set Up

2.Save data after

completed information

1.Completed
Information
Scrap Material Reservation
Scrap Material Process
Scrap Material Reservation

Change Organization

Select RSS
Scrap Material Reservation

Then click here

Select correct
information
Scrap Material Reservation

4.Save data 3.Input Qty

2.Collector name+
1.Select Subinventory delivery note no.+
delivery date
Scrap Material Reservation

Select “Reservations”
Scrap Material Reservation

Click here
Scrap Material Reservation

1.Select “Sales Order”

2.Input “Sales Order”
and “Line”

3.Click here
Scrap Material Reservation

1.Input Lot and 2.Input Qty, then

Subinventory save data
View Sales Order - Reservation

Start from here

View Sales Order - Reservation

Or select type
“Sales Order”

Input Item

Header input
sales order
no.
View Sales Order - Reservation

Reserved
Reports
Report Summary
Report Name Purpose Responsibility
1 JEI Subinventory Use for monthly stock take. JE RS WAREHOUSE
Quantities Report SUPERVISOR-MATERIAL

2 JEI Transaction Transaction record, to match with JE RS WAREHOUSE

Register MI/MR related source, reason, SUPERVISOR-MATERIAL
subinventory etc.
3 JEI Receiving For stock take monthly, report show JE RS WAREHOUSE
Stage Inventory you all transactions except deliver, SUPERVISOR-MATERIAL
Log e.g. receipt, pass etc.

4 JEI Receiving Receiving report to verify PO JE RS WAREHOUSE

Transactions receiving data accuracy. SUPERVISOR-MATERIAL
Register

5 JEI Receiving Similar with above no.4 but can JE RS WAREHOUSE

Transactions Log select by supplier name, user name SUPERVISOR-MATERIAL
Report or item code, also this report can not
show header comments. For IQC
use.
 1.JEI Subinventory Quantities Report

Microsoft Office
Excel 97-2003 Worksheet
 2.JEI Transaction Register

Microsoft Office
Excel 97-2003 Worksheet
 3.JEI Receiving Stage Inventory Log

Microsoft Office
Excel 97-2003 Worksheet
 4.JEI Receiving Transactions Register

Microsoft Office
Excel 97-2003 Worksheet
 5.JEI Receiving Transactions Log Report

Microsoft Office
Excel 97-2003 Worksheet
INVENTORY

~The End~