Components of a project

Traditional vs Modern Model

The Old Model The New Model

Cost Cost

Schedule Human
Safety

Schedule Quality

Quality Ecology
minimize first cost minimize life-cycle cost
Source: The HOK Guidebook to Sustainable Design, p. 18
SEM II 1011 1
BAA 3023
Project Management in Construction

Dr. Putri Zulaiha Razi

Senior Lecturer
Faculty of Civil Engineering Technology
University Malaysia Pahang
Lets have some refreshment on what we have learnt in
previous lectures

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lesson outcomes:
Students are able to:
Identify and describe role of project manager

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5
How do teamwork define through attitudes?

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1. introduction
The role of project manager is to lead the project team to ensure a quality
project within time, budget and scope constrain
Project manager should be able to lead the team and working together
A PM must achieve the end results despite all the risks and problems that 
are encountered.

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1. Introduction (cont.)
Who does the project manager work for?
Maybe owner, designer or  contractor
Each may have a Manager
Project Manager works for the projects

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1. Introduction (cont.)
Project Manager’s Team:
Owner’s, designer’s and contractor’s manager
Construction Project Manager
Design Project Manager
Work Manager

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2. role of project manager
In general project manager must perform the five basic functions of
management;
1. Planning
2. Organizing
3. Staffing
4. Directing
5. Controlling

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2. role of project manager

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2. role of project manager : planning
Project manager’s role in Planning
Develop planning focused on the work to be performed
Establish project objectives and performance requirement early so everyone
involved knows what is required
Involve in all discipline managers and key staff members in the process of
planning and estimating
Establish clear and well defined milestones in the project so all concerned
will know what is to be accomplished and when it is to be completed
Build contingencies into the plan to provide a reserve in the schedule for
unforeseen future problems

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2. role of project manager : planning (cont.)
Project manager’s role in planning
Avoid reprogramming or re-planning the project unless absolutely necessary
Prepare formal agreements with appropriate parties whenever there is a
change in the project and establish methods to control changes
Communicate the project plan to clearly define individual responsibilities,
schedule and budgets
Remember that the best prepared plans are worthless unless they are
implemented !!

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2. role of project manager : planning (cont.)
Project manager’s role in organizing
Organize the project around the work to be accomplished
Develop a work breakdown structure (WBS) that divides the project into
definable and measurable units of works
Establish a project organization chart for each project to show who does what
Define clearly the authority and responsibility for all project team members

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2. role of project manager : planning (cont.)
organization

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2. role of project manager : planning (cont.)
Project manager’s role in organizing
WBS – Work breakdown structure

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2. role of project manager : planning (cont.)
matrix

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2. role of project manager : staffing
Project manager’s role in Staffing
Define clearly the works to be performed, and work with appropriate
department managers in selecting team members
Provide an effective orientation (project goal and objectives) for team
members at the beginning of the project
Explain clearly to team members what is expected of them and how their
works fits into the total project
Seek each team member’s input to clearly define and agree upon scope,
budget and schedule

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2. role of project manager : staffing
Project manager’s role in staffing

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2. role of project manager : directing
Project manager’s role in Directing
Serve as an effective leader in coordinating all important aspects of the project
Show interest and passion in a project with a “can do” attitude
Be available to the project staff, work out problems in a cooperative manner
Analyze and investigate problems early so solution can be found at the earliest
possible date
Obtain the resources needed by the project team to accomplish their work to
complete the project
Recognize the importance of team members, compliment them for good works,
guide them in correcting mistake and build an effective team

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2. role of project manager : controlling
Project manager’s role in Controlling
Maintain a record of planned and actual work accomplished to measure
project performance
Maintain a current milestone chart that displays planned and achieved
milestones
Maintain a monthly project cost chart that displays planned expenditures and
actual expenditures
Keep records of meeting, telephone conversation and agreements
Keep everyone informed, ensuring that no one gets any “surprise” and have
solutions or proposed solution to problems

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3. Others PM’s Role
Facilitator
Communicator
Virtual Project Manager

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3. Others PM’s Role : Facilitator
Manager‐as‐supervisor versus manager‐as‐
facilitator
Must ensure project team members have 
project appropriate knowledge and resources

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3. Others PM’s Role : Communicator
Communication paths between  a project’s  parties–at – interest

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3. Others PM’s Role : Virtual PM
Geographically dispersed projects:
Communication via
Email
Web
Telephone
Video conferencing

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4. Selection of PM
Key Criteria:
1. Credibility ‐The PM is believable
 Technical credibility
 Administrative credibility

2. Sensitivity ‐ Politically wise and aware of  interpersonal 

conflict
3. Leadership, Style, Ethics ‐ Ability to direct project in ethical manner

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5. In Summary
PROJECT MANAGER (Site Manager)
Coordinate all aspects of construction
Coordinate planner, engineering service, 
temporary works, sub‐contractor, supplier, etc.
Coordinate site personnel
Liaise with consultant / authority
Coordinate services required from head office
Implementing project cost and schedule control 

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5. In Summary (cont.)
PROJECT MANAGER (Site Manager)
Scheduling and managing project team meetings.
Supervising project office staff.
Submitting monthly progress payment requests to the owner.
Managing project close‐out activities. 
Has overall responsibility for completing the project in 
compliance with all contract requirements, within 
budget and on time.
Organizes and manages the contractor’s project team.

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5. In Summary (cont.)
PROJECT MANAGER (Site Manager)
Specific responsibilities:
Coordinating and participating in the development of the 
project budget and schedule.
Developing a strategy for executing the project in terms of 
what work to subcontract.
Communicating frequently with the owner and the 
designer.
Soliciting, issuing contract packages, evaluating and 
awarding subcontracts and material purchase orders.
Negotiating and finalizing contract change orders with the owner and subcontractors.

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5. In Summary (cont.)
Project Manager (Requirement from client)
To nominate client representative
All liaison from project team to be via clients 
representative
Client representative to be act as local point 
of all client decisions
Client to define fully the scope of project
Client to state project objectives

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5. In Summary (cont.)
Project Manager (Requirement from client)
Client to agree the briefs for designers and 
members of project team
Client to react swiftly to provide answers to 
strategic decisions
Monitor project progress & performance 
methods
Client to arrange financial
Client to enter into form of agreement with 
project manager.

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5. In Summary (cont.)
Project Manager : Towards owner:
Fulfill the owner requirement / target / goal 
(in term of cost, time and quality)
Deliver all the project information 
(information flow)
Protect firm from any risks

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5. In Summary (cont.)
Project Manager : Towards Project
1. Do the planning:
Financial 
Manpower / team
Work planning
Choose the appropriate technology / 
equipment / plant
Optimize the use of resources

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5. In Summary (cont.)
Project Manager : Towards Project
2. Coordinate with all parties involved
Owner
Authority
Contractor / sub‐contractor / supplier
Consultant / designer
3.  Control & Monitor project flow
Costing 
Project progress
Safety 

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5. In Summary (cont.)
Project Manager : Towards staffs / teams:
Safety
Welfare 
Social fairness & Social fairness
Harmonious work place
Motivation

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5. In Summary (cont.)

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Project Management success is also define by the success
of the project team

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Be innovative…
“Doing the same thing over and over and expecting the result to be
different is insanity.”
Albert Einstein

You are the leaders and integrators!

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Example of great teamwork – saving life!!

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