INTEGRATED SMALL SCALE

FARMERS MANAGEMENT SYSTEM

GROUP MEMBERS
EMMANUEL MUCHI SCT221-0708/2018
TRUPHENA OSORO SCT221-0460/2018
BRIAN MUGAMBI KINYUA SCT221-0773/2018
CHEMAI NEVILLE KIBET SCT221-0245/2018
MUTINDA DAVID MUMO SCT221-0756/2017
BACKGROUND

 Integrated small scale farmers management system is a whole farm

management system which aims to deliver more sustainable agriculture.
 It is a dynamic approach which can be applied to any farming system
around the world.
 It involves attention to detail and continuous improvement in all areas of a
farming business through informed management processes.
 Integrated farming system combines the best of modern tools and
technologies with traditional practices according to a given site and
situation.
BACKGROUND

 Integrated farming system has many advantages:

Sustainability, Balanced food, Environment safety, Recycling of resources, Income round the
year.
There are also many factors affecting an integrated farming:

i. Soil and climatic conditions of the selected area

ii. Availability of the resources, land and labor
iii. Present level of utilization of resources
 PROBLEM IDENTIFICATION

The problem that the farmers face include:

 Poor selection of varieties of seeds that do not meet ecological conditions of the place.
 Lack of knowledge on how to prevent diseases and pests and also on how to control those
pests and disease if affected.
 Selecting animal’s breeds that are not suitable for that location or with less production.
 Lack of records of their farm.
 Due to the above reasons you find that the profit farmers get is very low or no profit and
this affects them and discourages new farmers from venturing into this field.
OBJECTIVES

 To improve production for crops and animals by providing the right procedure in managing
them.
 To advance technology in records keeping i.e. moving from paperwork to electronic databases
and finally processing the data to meaningful info using AI.
SPECIFIC OBJECTIVES
 To improve production by providing well researched guidelines on how to manage and best
practices to be carried out.
 To have a personalized secure database system in which information is stored and managed
efficiently.
 To have guidelines that a farmer can use to manage his/her farm and where new farmers
without knowledge can learn.
LITERATURE REVIEW

 Farmbrite- This
is a complete farm and livestock record keeping & management system. Designed to
help you run a more efficient, productive and profitable agricultural business.
 With Farmbrite you'll find all the features you need to get better organized, keep better records,
manage your resources, track production, identify trends, and gain valuable insights and increase
efficiency and profits.
 Agrimap- Agrimap is a farm management software designed to help farms improve efficiency,
profitability, and sustainability.
 Agrimap helps to integrate different farm data and provide better alternatives and solutions
to the different problems in the farm.
 The use of this software helps to take a better and quick decisions that help to increase the
production of the farm through discussion and suggestions from many farmers can be done.
LITERATURE REVIEW

 Data track- Data

Track systems have helped hundreds of agricultural businesses world wide to
accurately and easily collect real-time field and packaging data on Production.
 Our Data Track software can process the collected data to generate dozens of built-in time
and production reports which results are exported to Payroll and Cost Accounting Software.
 AgCinect- AgCinect is a web-based farm and ranch management solution which offers a range
of tools for managing and tracking fields, crops, livestock, inventory, equipment,
purchasing, sales, and more.
 The software supports the management of farms with multiple owners or partners,
with all data kept separate and allocated to the correct individual.
DATA COLLECTION

3.1.1 SAMPLING METHODS

3.1.2 PROBABILITY SAMPLING
 We chose 15 people randomly from the population. Types of probability sampling used
include;
 Simple random sampling:  We were able to obtaining information where every single
member of the targeted population was chosen randomly, merely by chance. We used this
type of sampling because it was cheaper and simple to use.
DATA COLLECTION

 3.1.3 NON PROBABILITY SAMPLING

 This type of sampling people are chosen non-randomly from the population. Types of
non-probability sampling used include;

 Judgmental sampling: we
did this type of non-probability sampling so as to understand the
farmer’s day to day activities and how they are performed consecutively on a day to
day basis.

 Convenience sampling: samples

were selected from the population only because they were
conveniently available to us.
3.2.1 QUALITATIVE AND QUANTITATIVE RESEARCH

 Qualitative research - involves more in-depth information on a few cases, it is text

based.

 We asked for information on why they chose certain pesticide and on the
availability of information currently.

 Quantitative research -involves

numbers e.g we determined how many cows and
mechanical apparatus a farmer has?
 How old is your farm? Each can be expressed as a number.
3.2.2 DATA COLLECTION METHODS

 INTERVIEW
 We were able to talk to several farmers and get the various
challenges they are facing.
 Images from the interview:
3.2.2 DATA COLLECTION METHODS

 QUESTIONNAIRES
 Questionnaires were given to a group of farmers so as to determine the
various problems they were facing.
 OBSERVATION
 Several group members went to observe the daily activities and interact
with farmers in different farms around Juja and determine their daily
activities.
 Through observation we were able to note how hectic it was for the
farmers to compile and retrieve reports and files respectively.
OBSERVATION

 Images from the observation trip:

3.3.1 CHALLENGES FACED IN DATA COLLECTION

 Language barrier- communication was difficult with those farmers who did not understand
Swahili or English, requirements gathered from them were not reliable.
 Opposition- some of the farmers were against the idea of change, they believed that their old
ways of using manual systems are the best.
 Illiteracy- some of the farmer are illiterate therefore the filling of questionnaires was a challenge
for us.
 Tedious – collection of the information was tiring for us as a group, required a lot of patience
and was quite expensive.
3.2.2 DATA ANALYSIS

 Our main form of data collection was by the use of interviews and
use of questionnaires, we represented our findings in a pie charts as
follows:
SYSTEM

Computerized
12%3% manual
unsure

85%
4.0 SYSTEM ANALYSIS

 4.1 FEASIBILITY STUDY

 We did the feasibility study to give a brief loop and any factor that may have an impact on
the proposed system and its objectives that it desires to achieve. We intended to carry out
the study to find out whether the proposed system will be worthy replacing the current
system.
TECHNICAL FEASIBILITY

 This involved carrying out an investigation on the extent to which the system can be
successfully designed, developed and installed in terms of technology.
 It was also discovered that hardware and software were readily available which may be
required during the system development and maintenance.
TECHNICAL FEASIBILITY
4.1.1 ECONOMIC FEASIBILITY

 In order for the proposed system to meet end user requirements the budget is a main key
factor.
 Some of the added cost include 8,000 yearly for the proposed system maintenance.
 Therefore; total cost for project =46,000
 Cost of investments = 46,000+8,000 = 53,000
 Capital gains = 150,000
 Return on Investment (ROI) = (capital gains-cost of investment)/cost of investment
 ROI = ((97,000)/150,000)
 ROI = 0.64666667 // the project is economical feasible
FEASIBILITY STUDY

 4.1.2 OPERATIONAL FEASIBILITY

 Through the study, we found out that most of the intended end user had high level ICT
skills and the rest were at least computer literate. Training them on how to use the system
was the only work needed.
 4.1.3 POLITICAL FEASIBILITY
 We found that the proposed system wouldn’t change the balance of power in the
organization. The system would encourage the competing political groups to work
together.
FEASIBILITY REPORT

 The response we got from the study was positive, most end users
were eager for the proposed system to be deployed.
 This shows how the end users are in need of the system.
SYSTEM REQUIREMENTS

 4.3.0 Functional requirements

 The software is expected to perform the following basic functions:
 System will allow retrieval of farm details from the system
 The system should be able to capture farm and farmer details and get farmers registered in
the system.
 Efficient storage and retrieval of farm’s particulars, in a safe database which will restrict
unauthorized persons from gaining entry to the system by use of password and username.
SYSTEM REQUIREMENTS

 4.3.1 Non-Functional requirements

 The system should have the following other characteristics:
 It should offer adequate security as farmers and farm’s details are very confidential.
 It should be fast and efficient.
 The systems will provide safe storage space of huge volumes of files that was previously
used to store files.
 The system will be simple to use with a user friendly interface and features that are simple
to use.
 It should be easy to maintain.