DepEd Order No.

54-09

REVISED GUIDELINES GOVERNING

PARENTS-TEACHERS ASSOCIATIONS
(PTAs) AT ALL LEVEL
 GENERAL POLICY

• For the purpose of providing forum;

• To insure the full cooperation of parents in the
efficient implementation of school program;
• To insure proper coordination with the
members of the community;
• Serves as support group-relationship shall be
defined by cooperative and open dialogue
 ORGANIZATION OF PTA
• Membership of the PTA is limited to Parents,
or in the absence, the guardian, of the duly
enrolled students;

• Teacher-member refers to homeroom

advisers, subject teachers, and non-teaching
personnel.
 Guardian is hereby define as any of the
following:
• An individual authorized by the parent/s to
whom the care and custody of the parents has
been entrusted;
• Relative of the student within fourth degree of
consanguinity or affinity
• An individual appointed by a competent court as
a legal guardian;
• In case of orphan, individual/institution who has
the care and custody of the student.
 PTA GENERAL ASSEMBLY
• General Assembly (GA) shall be composed of all
parents of enrolled students, BOD, Teachers
Non Teaching personnel and others;
• GA shall be convened at least twice in a year;
• Agenda of G.A is to present programs, projects,
financial statement, reports and other matters;
• We can invite stakeholders, institutions and
civic organizations to solicit their support.
 PTA Board of Directors and Officers

• The Board of Directors shall be composed of

fifteen (15) members who shall elect from
among themselves the association executive
officers: President, Vice, Sec, Treasurer, Aud.,
• Parents must comprise two-thirds (2/3)
• Teacher-members one-third (1/3)
• Teacher –member cannot hold position except
BOD or Secretary
 PTA-committees
• Committee on Finance
• Committee on Ways and Means
• Committee on Programs and Projects
• Committee on external and community affairs
• Ways and Means
• Grievance
• Audit Committee
• Election Committee
 Privileges of recognized PTA
• A PTA is authorized to collect voluntary
contribution once it has been recognized and given
certificate of recognition;
• PTA privileges:
– Use available space for their office
– Representation in the school Governing Council
– Participation in the school’s inspection and acceptance
committee
– Observer in the school procurement activities subject to
R.A 9184
 Term of the BOD
• The term of BOD and its officers shall be one
year from the from the date of election;
• In no case shall a PTA Board Director serve for
more than two consecutive terms;
• In case of vacancy, a special meeting shall be
called to convene President of Homeroom and
elect among themselves for replacement;
POLICY ON COLLECTION AND CONTRIBUTION

• The contribution must be reasonable amount as determined

by BOD;
• Non-payment of the contribution by the parent shall not be
the basis for non admission or non issuance of the
clearance;
• The contribution shall be collected by the parent treasurer
on per parent basis;
• No collection of PTA shall be done during enrollment period;
• No school personnel/teacher shall be involved in collection
activities
 Financial matters
• Collection from concerned schools
organization shall be remitted immediately to
the school;
• The pertinent organization shall deposit the
funds with reputable bank on the next
banking day;
• No service fee shall be charged against any
organization
POLICY ON COLLECTION OF CONTRIBTION

• The contribution shall be collected by the PTA

treasurer on per parent basis regardless of
number of child;
• No collection of PTA contribution shall be
done during enrollment period;
• No teacher shall be involved in such collection
activities.
 SAFE KEEPING OF FUNDS
• All collection of contribution or proceeds of
fundraising activities shall be deposited in a
reputable banking institution as determined by
the BOD;
• All disbursement must be in accordance with
generally accepted accounting and auditing
procedures;
• No cash advance shall be allowed without valid
liquidation;
 Safekeeping of funds

• All disbursement shall be accompanied with

resolution indicating thereof the purpose for
which such disbursement are made
 FINANCIAL STATEMENT REPORT
• The books of accounts and other financial records
of the PTA shall be made available for inspection
by the School Head;
• An annual Financial statement signed jointly by
the PTA president, auditor and treasurer shall be
submitted to school head not later than 30 days
after the last day of classes;
• Financial statement shall audited by external and
independent auditor posted in the bulletin board;
 PROHIBITED ACTIVITIES AND SANCTIONS

• PTA are prohibited from:

– Interfering in the academic and administrative
management and operation of the school;
– Engaging in any partisan political activity within
school primesis
– Operating a school canteen or concessionaire
thereof inside the school;
– Selling insurance or pre-need plans to students
and parents
 Prohibited activaties
• PTA officers are prohibited to collect honoraria,
salaries, emoluments or other forms of
compensation;
• PTA have no right to charge service fee or
percentage to any of the school organization;
• In no case shall a PTA or any of its officers or
members of the Board of Directors call upon
students and teachers for investigation or
disciplinary action
 CANCELLATION OF RECOGNITION
• The recognition of any PTA shall be cancelled
by the Division PTA affairs committee upon
recommendation of the school head
concerned for any violation of the above-
mentioned prohibited acts;
• Thereafter, the school head may call for a
special election to replace the BOD of the PTA
whose recognition was cancelled.
• Thank you…