THE EMERGENCY

RESPONSE PLAN
Prepared by:

Group 2
Bautista, Marion
Delacruz John Paul C.
Lugue, Marvin
Mercado, Paulo Emanuel F.
Salonga, Pinkfloyd
Torno, Aron John S.
Yanga, Jeslie C.
 INTRODUCTION
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What is an Emergency Response Plan?

-An emergency plan is a written set of instructions that

outlines what workers and others at the workplace
should do in an emergency.
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STEPS IN EMERGENCY RESPONSE PLANNING FOR FACILITY AND
OPERATIONS TEAMS
 STEPS IN EMERGENCY RESPONSE PLANNING FOR FACILITY AND
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OPERATIONS TEAMS

Step 1: Understand the importance of emergency Step 2: Brainstorm a list of potential risks,
response hazards, and threat scenarios.

Planning for interruptions, emergencies, and
disasters is a crucial aspect of running a business.
An emergency response plan is designed to help
companies address various emergency situations
that could occur within their organization. The best
plans include who to contact, how to act in an
emergency, how to mitigate risks and what
resources to use to minimize loss.
All organizations face risks, hazards, and threats,
which, left unchecked, can lead to financial loss,
illness, injury or even death. It’s a good idea to
review potentially dangerous scenarios in a risk
assessment.
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In this section, the planner lists as many threats and opportunities as anticipated that the product might face. This
section enables the manager to anticipate important developments that might affect the company.
 Active Shooter/Threat
 Bomb Threat
 Building Collapse
 Chemical Spill
 Earthquake
 Equipment Damage
 Evacuation
 Explosion
 Fire
 Flood
 Hazardous Substances
 Heat Wave
 Loss of Electrical Power
 Loss of Vital Records/Documents
 Loss of Water Supply
 Medical Emergency
 Natural Disasters
 Severe Weather
 Snow or Ice Storm
 Tornadoes
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Step 3: Collect contact information from local
emergency personnel.

 The list of potential risks you assembled in step #2 will help inform your organization of emergency services you’ll need to contact in a crisis. At a
minimum, speak to your local fire department, police department, and emergency medical services to determine their anticipated response times, their
knowledge of your facility and its hazards, and their capabilities to stabilize an emergency at your facility. The following list contains a more
comprehensive list of emergency personnel you may want to contact:
 Ambulance Services
 Building Manager/Director
 Federal Protection Services
 Fire Department
 Hospitals
 Local Government Agencies
 Mobile Rescue Squads
 Paramedics
 Police Department
 Security Services
 Telephone Company
 Utility Companies (Electric, Water, Gas)
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Step 4: Assess your organization’s resources.

Resources can include people, systems and equipment, both within your business and from external sources.
Here’s a list of resources you may want to consider:
 Ambulance services
 Auxiliary communication equipment
 Chemical and radiation detection equipment
 Emergency protective clothing
 Employees
 Fire alarms and strobes
 Fire extinguishers
 Medical supplies
 Mobile equipment
 Power generators
 Rescue equipment
 Respirators
 Third-party service providers
 Trained person
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Step 5: Create accurate egress plans and

evacuation routes.

An egress plan is a map of a facility that houses critical indicators such as posted emergency routes,
evacuation paths and red exit signs that lead to stairs and doorways. Even if occupants have never done a fire drill at the
facility, it should be obvious where to go in an emergency. Police officers, medical personnel and other emergency
services also rely on accurate floor plans. They help notify emergency services of the best ways to enter a building to get
to a threat quickly, safely and efficiently.
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Step 6: Create an emergency communications

plan.

 An emergency communications plan includes information on how both internal and external crisis
communications will be handled. Internal communication alerts can be sent via email, paging systems, voice
messages or text messages to mobile devices.

 External communication during an emergency should also be a part of business continuity planning. External
alerts typically discuss the disaster with the media and provide status information to key clients and stakeholders.
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Step 7: State required actions in the event of an

emergency.

This portion of your emergency response plan will detail life safety protocols, including evacuation, shelter,
shelter-in-place and lockdown actions. You’ll also want to determine the required actions that occupants should
take during an emergency to protect themselves. Use the following example as a guide for required actions in an
emergency:
 Declare an emergency.
 Alert personnel using an internal communication system (see step #6).
 Activate the emergency plan.
 Evacuate the danger zone, seek shelter-in-place or implement a lockdown.
 Close main shutoffs, if applicable.
 Call for external aid from local emergency services.
 Initiate rescue operations.
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Step 8: Disperse responsibilities following the

disaster event.

During and following an emergency, many tasks must be completed in order to continue business as usual
and ensure occupants are both safe and comfortable.
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Step 9: Train and educate internal personnel on

your emergency response plan.

 Your business continuity team, as well as your emergency preparedness team, will require continuous training to
stay up-to-date on the latest emergency protocols in your business. Education and hands-on training will help your
team members fulfill their roles and responsibilities during and after a disaster.

 Facilitate exercises that test your team’s knowledge of the emergency response plan. Your emergency preparedness
team may also want to host corporate safety awareness programs, orientation exercises, emergency responder training
or emergency communication exercises.
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Step 10: Test and revise your emergency

response plan.

 Creating a comprehensive plan for handling emergencies is a major step toward preventing
and recovering from disasters. However, it can be difficult
to predict all situations that could occur until the plan is tested. To put your plan into action,
conduct exercises and drills to practice critical portions of the
plan.
 THE EMERGENCY RESPONSE PLAN
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WHAT IS A BUSINESS RESUMPTION
PLAN?

 The business resumption plan addresses restoration of

your business after an emergency. Different from the
disaster recovery plan and business contingency plan,
the BRP does not contain continuity procedures used
during an emergency; instead it focuses on
preventative measures and after the dust settles. The
BRP helps you get your business back into full running
order.
 THE EMERGENCY RESPONSE PLAN
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WHAT ARE THE SIX CRITICAL COMPONENTS
OF A BUSINESS RESUMPTION PLAN?

1. Operational 4. Financial

2. Client Support 5. Company Data

3. Phones/Internet 6. Hardware/Software
 DIFFERENCES BETWEEN A CRISIS MANAGEMENT
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PLAN AND A BUSINESS CONTINUITY PLAN
Crisis Management Plan
-Crisis Management plan is the process of
Managing and dealing with Crises. The process
deals with all sorts of threats before, during and
after the crisis. It focuses on reducing the damage
and prompt recovery.
Business Continuity Plan
-Business Continuity Plan focuses on ensuring an
organization can continue to operate in the event of
a disruption and set a path to return to normal
business operations once the disruption or crisis has
subsided.
THANK YOU!