Welcome to Train the Trainer Session

New Features SAP Business One 6.5

4. Financials – Year-End Process

Country version Italy, Spain, Portugal

Note: Doubtful Receivables will be available in SBO7.1 SP1

Closing for B/S accounts are not open to APA countries
 Year-End Process

 Doubtful Receivables
 Period-end Closing
 Business Process Description
 Relevant Definitions and Masterdata
 Process Steps in SAP Business One
 Features of Reports

 SAP AG 2002, Train the Trainer for SAP Business One, K.Coulibaly 2
 Year-End Process – Doubtful Receivables

Business Process Description:

 Doubtful are receivables which are at risk to be not paid

 When this risk exists the company has to post on acrual
 When the receivable is finally not paid, the credit will be cancelled
against the accrual,
 Options: general estimation of bad debts or based on individual
receivable

Relevant Definitions and Masterdata:

 Doubtful Receivables: definition of day limits and percentages

 Primary Account definition for business partner

 SAP AG 2002, Train the Trainer for SAP Business One, K.Coulibaly 3
 Year End Process

Command Center: Administration  Definitions  Financials  Define Doubtful Receivables

Command Center: Administration  Definitions  Financials  G/L Account Determination

 SAP AG 2002, Train the Trainer for SAP Business One, K.Coulibaly 4
 Year-End Process – Doubtful Receivables

Features of Doubtful Receivables Report

(report: Customer Receivables Aging)

Selection screen
 consider reconciliation date

Report List
 column doubt debt shows amount calculated and to be posted to
alternative reconciliation account
 a journal entry with the calculated amount can be posted
directly from the report list

 SAP AG 2002, Train the Trainer for SAP Business One, K.Coulibaly 5
 Year End Process – Doubtful Receivables

Command Center: Reporting  Financials  Accounting 

Aging  Customer Receivables Aging

 SAP AG 2002, Train the Trainer for SAP Business One, K.Coulibaly 6
 Year End Process – Doubtful Receivables

 SAP AG 2002, Train the Trainer for SAP Business One, K.Coulibaly 7
 Year End Process – Doubtful Receivables

Menu: Customer Receivables Aging  Journal Entry

 SAP AG 2002, Train the Trainer for SAP Business One, K.Coulibaly 8
 Year-End Process – Period-end Closing

Business Process Description

 Closing of financial accounts at year-end for Balance Sheet and Profit

and Loss Preparation
 In Italy, Spain and Portugal it is necessary to close not only P+L
accounts (standard functionality) but also close B/S accounts

Relevant Definitions and Masterdata

 G/L accounts for closing transactions

 SAP AG 2002, Train the Trainer for SAP Business One, K.Coulibaly 9
 Year-End Process – Period-end Closing

Command Center: Administration  Definitions  Financials  G/L Account Determination

 SAP AG 2002, Train the Trainer for SAP Business One, K.Coulibaly 10
 Year-End Process – Period-end Closing

Features of Period-end Report

Selection screen

 Retained earnings account

 Period-end account
 Business Partner (Closing and opening of accounts payable and receivable)
 Closing of P+L accounts
 Closing and Opening of B/S accounts

 SAP AG 2002, Train the Trainer for SAP Business One, K.Coulibaly 11
 Year End Process – Period-end Closing

Command Center: Administration  Utilities  Period-End Closing

 SAP AG 2002, Train the Trainer for SAP Business One, K.Coulibaly 12
 Year End Process – Period-end Closing

Command Center: Administration  Utilities  Period-End Closing

 SAP AG 2002, Train the Trainer for SAP Business One, K.Coulibaly 13
 Welcome to Train the Trainer Session

New Features SAP Business One 6.5

4. Financials – Year-End Process

Country version Italy, Spain, Portugal