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    This document provides an overview and training on an online document tracking information system called DTRAK. It discusses the rationale for using such a system, which is to facilitate coordination, communication, management and tracking, and transparency and accountability. The objective is to capacitate users with the necessary knowledge and skills to operate the system accurately. Key features of the system allow users to trace document movements, search for and retrieve information, and get faster access to files. Advantages include reducing lost files, better security and audit trails, and automated retrieval and return of files. The document provides reminders on receiving, forwarding, and taking action on documents in one's inbox. It concludes by thanking participants.

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    This document provides an overview and training on an online document tracking information system called DTRAK. It discusses the rationale for using such a system, which is to facilitate coordination, communication, management and tracking, and transparency and accountability. The objective is to capacitate users with the necessary knowledge and skills to operate the system accurately. Key features of the system allow users to trace document movements, search for and retrieve information, and get faster access to files. Advantages include reducing lost files, better security and audit trails, and automated retrieval and return of files. The document provides reminders on receiving, forwarding, and taking action on documents in one's inbox. It concludes by thanking participants.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
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    Download as pptx, pdf, or txt
    60 views15 pages

    DTRAK Training Slide

    Uploaded by

    IHOMP EVRMC
    This document provides an overview and training on an online document tracking information system called DTRAK. It discusses the rationale for using such a system, which is to facilitate coordination, communication, management and tracking, and transparency and accountability. The objective is to capacitate users with the necessary knowledge and skills to operate the system accurately. Key features of the system allow users to trace document movements, search for and retrieve information, and get faster access to files. Advantages include reducing lost files, better security and audit trails, and automated retrieval and return of files. The document provides reminders on receiving, forwarding, and taking action on documents in one's inbox. It concludes by thanking participants.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as pptx, pdf, or txt
    of 15

    DTRAK

    TRAINING ON
    ONLINE DOCUMENT TRACKING
    INFORMATION SYSTEM
    Welcome!!
    I am JEAD FAMINOGAN
    Computer Maintenance Technologist II
    from Integrated Hospital Operation and Management Program
    Rationale
    Online Document Tracking In-
    formation System

    DTRAK
    Rationale
    01 Facilitate coordination

    02 Communication

    03 Management and Tracking

    04 Transparency and Accountability


    OBJECTIVE OF THE COURSE

    Capacitate
    LEARNING OUTCOMES

    Necessary Knowledge Demonstrate com- Search and Retrieve


    pleteness
    Essential to operate information about the
    accuracy in using the current status of the
    system document
    WHAT IS A DOCUMENT
    TRACKING INFORMATION
    SYSTEM?
    is a system that provides simple and easy to use
    tools for managing document
    flow. It conveniently sorts,
    searches and queries data
    for flexible reporting. In this manner, re-
    trieval of information is fast
    and inquiry on the status of document is made
    easier.
    DOCUMENT TRACKING INFORMA-
    TION SYSTEM
    Trace the movements of Documents

    192.168.129.3:8008/odtis
    ISSUES AND PROBLEMS ENCOUN-
    TERED IN ROUTING DOCUMENTS
    ADVANTAGES IN USING DOCUMENT
    TRACKING SYSTEM
    DTRAK
    No more lost files or documents

    Faster, easier access to files

    Better security

    Chain of custody of files and documents

    Document that are on the system can be


    tracked.
    ADVANTAGES IN USING DOCUMENT
    TRACKING SYSTEM
    Better understand and control document usage and increase ac-
    countability through report generation tools.

    Overdue reporting for a particular file: Reports overdue date and time


    for a particular file issued.

    Complete audit trial: Complete audit trial of each and every document


    is possible to check for any irregularities in access, issue and so on.

    Automated retrieval and return of files: The process of file retrieval


    and return is automated to facilitate self-check-out and self-check-in sys-
    tem.
    REMINDERS
    RECEIVING DOCUMENTS (INBOX)
    CLICK FOR RECEIVE FIRST
    CLICK FORWARD (IF THE DOCUMENT WILL BE
    FORWARDED TO ANOTHER
    CLICK FOR ACTION (TO ACCOMPLISH THE
    DOCUMENT ON YOUR LEVEL)
    REMINDERS
    RECOMMENDED BROWSER IS GOOGLE CHROME

    TECHNICAL SUPPORT CONTACT NO.


    RHNC – DIAL 7+1129
    OPD – DIAL 1129
    MAIN – DIAL 227
    Thank you
    Insert the title of your subtitle Here

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