Manpower Audit of Ten Government Departments

in UT of Jammu & Kashmir

Presented by
National Productivity Council,
(Under Ministry of Commerce & Industry, GoI)
5-6 Institutional Area , Lodi Road,
New Delhi

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 Flow of Presentation

About National Productivity Council

Manpower Availability and Experience of NPC

Scope & Terms of Reference for proposed study

Approach & Methodology for the proposed study

Time Frame required to execute the study

Questions & Answers

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 ABOUT NPC
Premier Management Consultancy
Organization providing services in varied
techno-managerial fields.
Mandate to promote productivity
consciousness for socio economic
development through productivity promotion
and dissemination through Consultancy,
Research and Training activities.
NPC represents Govt. of India in Tokyo based
Asian Productivity Organization (APO).

Pan-India Presence
HQ, Delhi 1

Regional Directorates 12

AIP Institute, Chennai 1

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 About NPC
• Apex body for enhancing Productivity, established in 1958 based on
recommendations of Productivity delegation to Japan headed by Dr
Vikram Sarabhai.
• Autonomous, registered society comes under Department for
Promotion of Industry & Internal Trade (DPIIT), Ministry of
Commerce and Industry
• Not-For-Profit, Tri-partite organization
• Governing Body has equal representation from Employer
Associations, Employee Unions, Representatives of Government of
India and nominated members from professional bodies and
institutions.

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 Vision & Mission of NPC

Vision
NPC to be the knowledge leader in productivity to provide state of our services to
the Indian economy to become globally competitive.

Mission
Contribute to the sustainable, inclusive socioeconomic development of the country
by enhancing productivity.

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NPC Organogram
Shri Piyush Goyal,
Hon’ble Minister of Commerce & Industry
President of NPC
Shri Anurag Jain, IAS
Secretary, Dept for Promotion of Industry
& Internal Trade (DPIIT) and Chairman,
NPC
Shri Sundeep Kumar
Nayak, IAS
Secretary to GoI & Director
General, NPC
Deputy Deputy
Director Director
General General

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NPC Services Portfolio
Thematic Annual Productivity
Day Celebration Productivity
Journal
Productivity
Promotion Publications
Productivity
e-Newsletter/
e-connect
NPC
Interventions Online
Webinars &
Consultancy Training
Residential& In
Productivity Training & Skilling company
Augmentation Training
Productivity Research
eLearning

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 Techno - Managerial Services
INDUSTRIAL
ENGINEERING
ENVIRONMENT ENERGY
MANAGEMENT MANAGEMENT

ECONOMIC INFORMATION
SERVICES TECHNOLOGY

AGRI- INDUSTRY 4.0

BUSINESS CoE

HUMAN RESOURCE
MANAGEMENT

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 Broad Areas of NPC Services (Industrial
Engineering)
Organisational
Production
Restructuring and 5S implementation
Norms / Incentive
Manpower and Certification
Scheme design
Optimisation

Competency
Facilitation in
Mapping, Training Process
ISO/IMS
needs analysis, Improvement
certification
Cadre review

Lean Monitoring and

Training & Skilling
Management Evaluation of
(Offline, Online,
Implementation Government
eLearning)
Support schemes

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 Manpower Strength in NPC (Officers)
Designation Total Belonging to Industrial
Engineering Domain

Director 26 11

Dy. Director 47 22

Assistant 38 15
Director

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NPC CLIENTELE IN SIMILAR STUDIES

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NPC CLIENTELE IN SIMILAR STUDIES

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 Similar Studies Conducted in last 5-6 Years
Sr. Particulars Client Organization Year Quality of works/Projects
No

1 Organisation Central Warehousing 2021-22 • Organisation restructuring,

study Corporation Manpower Assessment, cadre
review, Learning & Development
planning, skill mapping

2 Restructuring Central Cottage 2021-22 • Financial restructuring, HR

Industries restructuring, process
Corporation improvement

3 Manpower Kochi Metro Rail 2020-21 • Manpower Assessment, Process

Assessment Limited Improvements, HR policies
Study
4 Manpower Ministry of Corporate 2019-20 • Manpower Assessment, cadre
Assessment Affairs (MCA) review
Study

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 Similar Studies Conducted in last 5-6 Years
Sr. Particulars Client Year Quality of works/Projects
No Organization
5 Manpower Restructuring Directorate 2020-21 • Organisation Restructuring,
of DGQA General of Manpower Assessment,
Quality Cadre review
Assurance
6 Manpower Assessment BSES Rajdhani & 2018-19 Manpower optimisation,
Yamuna Power Restructuring, Job rotation
Limited plan
7 Manpower Assessment National 2018-19 • Manpower Structure
Fertilizers Ltd revised
• Consider expansion, future
manpower is suggested.
8 Manpower Assessment RCF LIMITED 2017-18 • Overall roughly 45%
Study improvement in manpower
productivity has been
recommended

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 Similar Studies Conducted in last 5-6 Years
Sr. Particulars Client Year Quality of works/Projects
No Organization

9 Performance Audit Petroleum & 2017-18 • Performance audit,

Safety suggested measures to
Organisation improve capability of
organisation
10 Productivity Tata International 2017-18 • Manpower optimisation,
Improvement Limited Process Improvements

11 Manpower Assessment Delhi Aviation 2017-18 • Manpower Assessment for

Farm Fuel Private the Farm fuel facility
Limited
12 Work Study at various Indraprastha Gas 2016-17 • Manpower optimisation for
installations Limited meeting the envisaged
future development in the
Natural Gas infrastructure in
Delhi.

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 Similar Studies Conducted in last 5-6 Years
Sr. Project Title Client Year Salient Recommendations
No Organization

13 Manpower Assessment, Salt 2015-16 • Manpower Reduction from 482

Rationalisation, Revenue Commissioner to 302
Model, Salt Cess Act Office, DIPP • Proposed rationalisation of
number of offices.

14 Organization Re- Delhi 2015-16 • Manpower rationalisation

structuring & Manpower Development • Developed roadmap for
Assessment Authority transformation as a To be IT
enabled organisation.
• Cadre restructuring, Recruitment
rules

15 Manpower Study MOIL 2019-20 • The required number of executives

and non-executives were
proposed for next five years
taking into account the five year
production plan of the
organization.
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 Terms of Reference (TOR)
for the proposed Manpower Audit
1) To review organization structure and give suggestion for improvement in
department level structure, hierarchy levels etc. for utilization of manpower
efficiently.
2) To suggest optimize manpower requirement covering both Gazetted, Non-
gazette, Class-IV/ Contractual/ Consolidated/ Daily rated workers etc.
3) To analyze the productivity of manpower and suggest possibility of
adapting modern technology eliminating duplication of work in all major
activities undertaken by the gazette, Non-gazetted and class-IV etc. staff at
all levels to assess efficient utilization of time and other resources presently
deployed.
4) To apply the scientific methodology for conducting manpower optimization
and restructuring study.

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 TOR continued

5) To propose and submit progress as well as final report of HoD

wise/Department wise/ Position wise manpower requirement after
identifying department gap/surplus.
6) Manpower study shall also provide for recommendation on redundant
posts/cadres which are to be abolished/merged/delayered in the light of new
work environment.
7) To identify scope for consolidation of smaller cadre through cross
functionality and capacity building of non-executives.
8) To suggest appropriate interventions for improving productivity and delivery
of services.

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 Scope of Study
Ten Government departments in union territory of Jammu &
Kashmir.
1. Industries and Commerce Department
2. Housing and Urban Development Department
3. PWD (R&B) Department
4. Power Development Departments
5. Jal Shakti Department
6. Rural Development Department
7. Tourism Department
8. School Education Department
9. Higher Education Department
10.General
*Note: Administration
As per the understandingDepartment, Civil
gathered, all Secretariat including its
departments
headquarters and field functionaries at District/Block/Panchayat level need to
be studied across all hierarchal levels.
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 Proposed Interventions
Manpower Organisation Process
Cadre Review
Optimisation Restructuring Improvement

Assess existing manpower Study existing Identification of

strength and suggest Future Strategic opportunities for
optimum requirement at planning Recruitment rules and automation &
various levels suggest changes computerisation
considering IT
interventions
Identification
Suggest Department wise and Analyse the present of core-non
position wise manpower Org structure vis a vis
requirement (Gaps / surplus) span of control core activities
Career progression for outsourcing
avenues, Retirement
pattern Recommending
Identification of Abolishing /
redundant/duplication merging redundant modern
of activities posts / Cadre technology for
higher productivity
Develop year wise and efficiency
Gradual Recruitment,
Department level Outsourcing,
structure, hierarchy
considering
Outsourcing plan, if
levels, delayering
retirement pattern required

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 Approach & Methodology to be adopted

Strategic Direction
Functional Study Work study
Mapping

• Kick-Off Meeting with
Committee members
• Documentation of
Strategic priorities in
the next 5 years and its
impact on Manpower
planning
• List of functions & activities
across various section of
the department & field
offices
• Examine the relevance of
various functions
• Process mapping for each
function to be carried out.
• Identification of redundant
functions, duplication of
activities, opportunities of
delayering etc.
• Identification & Finalising
sample field offices for
study
• Work Study in various
sections of the Department
Headquarters, & sample
Field Offices using
Analytical estimation.
• Development of work
norms for each job position.
• Identification of non core
activities for outsourcing
• Identifying Opportunities for
Improvement viz.
computerization, multi
tasking

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 Approach & Methodology to be adopted
Manpower Organisation Organisation
Assessment, Restructuring Restructuring Cadre Review
optimisation (Level-1) (Level 2)

• Extrapolation of • Development of • Development of • Analysing the

First level departmental level opportunities for
developed work Organisation organisation career avenues &
norms to all field structure on the structure stagnation as per
offices. basis of considering current cadre
Manpower delayering, structure and
Assessment, Span decentralisation, recruitment rules.
• Manpower of control and future plans or any
Assessment & obvious other radical • Recalibrate & finalise
optimisation for improvements changes the proposed
identified manpower
all level of • Preparation of requirements & cadre
employees in Outsourcing and structure based on
each section & recruitment plan cadre review
department. considering exercise, promotion
retirement of avenues for existing
employees. employees,

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 Preparation of Reports
• Progress Report shall be shared with GAD/Manpower Audit
Committee at regular interval.
• Draft Report will be submitted for discussion with the concerned
Department.
• Wherever feasible, comments will be incorporated and Draft
Report will be modified.
• The modified Draft Report will be submitted to Manpower Audit
Committee
• Presentation will be made to Manpower Audit committee on the
findings of the study.
• After incorporating the comments, the Report shall be finalised.

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 Time Frame
The study of all Ten departments shall be
conducted in Twelve months duration.
• The time frame is arrived at assuming timely availability of data
and co-operation from all the employees of all ten departments.

• The above mentioned Time frame is dependent upon the

number of field offices to be studied.

• Sample field offices for study shall be selected in such a way so

that the study can be completed in a prescribed Time frame and
all representative & unique activities could be covered.

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Expectations from GAD and Departments under study
• Deputing a central coordinator and Departmental level
coordinator for entire duration of the study.
• Providing information to NPC consultants regarding
functions, processes, manpower deployment in field
offices, brief details of employees with regards to their
designation, qualification, work profile, date of last
promotion, date of retirement, date of joining etc.
• Future strategic plans, issues the department is facing
with respect to Manpower.
• Providing all relevant information timely.
• Active presence in meetings and brainstorming sessions.

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 Why NPC
• Autonomous Body under DIPP, Min. of Commerce & Industry,
GoI
• Familiarity of Government Office Procedures, working,
recruitment rules, various DoPT guidelines which helps in
formulating feasible recommendations.
• Long Experience in conducting similar Manpower Assessment
studies across government organizations/ PSUs/Private
Organizations.
• Availability of highly qualified consultants having extensive
experience in conducting studies on Manpower Audit &
Assessment, Organisation Restructuring, cadre review etc.

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 Q&A

National Productivity Council

Thank you

National Productivity Council

 Organization Re-structuring & Manpower Assessment for DDA
TOR
To analyse the present organization
structure at each departmental
level and suggest changes in terms
of merger, delayering, etc.
To suggest appropriate
interventions for improving
productivity and delivery of
services.
To position a team of 3 consultant
in DDA for implementing the
recommendations of the study in
association with DDA officials.
To provide necessary clarifications
on improvements suggested to
present methods and processes.
To Identify and recommend appropriate
service providers & suppliers for
implementing process & methods
improvement.
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To analyse the present organization structure
at each departmental level and suggest
changes in terms of merger, delayering, etc.
To suggest appropriate interventions for
improving productivity and delivery of
services.
To position a team of 3 consultant in DDA
for implementing the recommendations of
the study in association with DDA officials.
To provide necessary clarifications on
improvements suggested to present
methods and processes.
To Identify and recommend appropriate service
providers & suppliers for implementing process
& methods improvement.
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 PERIOD OF STUDY
The field study to be completed in 3 and half months from the issue of
LOA

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 OUTCOMES

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