Technical Assistance cum Webinar on

Preparation of Statement of Bank

Reconciliation, Proper Implementation of
Checking Account, and Updates on Finance
Guidelines
1
STEPS IN THE PREPARATION OF BRS

1. Secure/gather the monthly bank statement and Cash

Disbursement Record for your School’s Current /
Checking account and previous month’s Bank
Reconciliation Statement (BRS).

2. Deduct from the total cash allocation all cash

disbursements for the month, thru Check, to get the
unadjusted book balance.

DEPARTMENT OF EDUCATION 2
STEPS IN THE PREPARATION OF BRS

3. Compare the cash allocations recognized in the

books with those reflected in the bank statements to
determine the unrecognized cash allocation.

4.  Errors in the bank statement may also result to

unequal book and bank balance. If this happens, the
error/s should also be recognized as reconciling item
to derive the adjusted book balance.

DEPARTMENT OF EDUCATION 3
STEPS IN THE PREPARATION OF BRS

5. List or mark the previous months’ unadjusted items

(i.e., prior month’s outstanding checks) for inclusion
in the current month’s reconciling items.

6. Review the previous month’s BRS to determine

reconciling items needing adjustments by the
school/entity which remain unadjusted.

DEPARTMENT OF EDUCATION 4
STEPS IN THE PREPARATION OF BRS

7. Add to the unadjusted balance per bank the

following:
a. MOOE Downloading received by the school but
not yet recognized by the bank; and
b. errors discovered in the BS that understates the
cash balance.

DEPARTMENT OF EDUCATION 5
STEPS IN THE PREPARATION OF BRS

8. Subtract from the unadjusted balance per bank the

following:
a. outstanding checks; and
b. errors in the BS that overstates the cash balance.

DEPARTMENT OF EDUCATION 6
STEPS IN THE PREPARATION OF BRS

9. Calculate the correct/adjusted balance per bank.

The adjusted balance per book should equal the adjusted

balance per bank after doing all the above procedures.

DEPARTMENT OF EDUCATION 7
Bank Reconciliation Statement Form
Period Covered

Ending Bank Balance

Ending Book Balance of

the period covered

Outstanding Check

Schedule Number

Agency Balance and

Book Balance must be
equal

DEPARTMENT OF EDUCATION 8
Bank Reconciliation Statement Form

Name and Designation of

Bookkeeper or School
Head

Date Prepared

Name and Designation of

Accountant

Date Signed

DEPARTMENT OF EDUCATION 9
Bank Reconciliation Statement Form

Period Covered

Schedule Number

Payee of Outstanding
Disbursement
Ex: New Quality

Check Number of
Outstanding
Disbursement

Payment Date

Amount Paid

Total Amount of
Outstanding
Disbursement
DEPARTMENT OF EDUCATION 10
Bank Reconciliation Statement Form

Name and Designation

of Bookkeeper or
School Head

Name and Designation

of Accountant

DEPARTMENT OF EDUCATION 11
 Ending
Bank
Balance

Downloaded
Amount

Check
Number

Transaction
Date

Amount
Disbursed

DEPARTMENT OF EDUCATION 12
 Ending Book
Balance

DEPARTMENT OF EDUCATION 13
Transaction Check Amount
Payee Disbursed
Date Number

DEPARTMENT OF EDUCATION 14
 SUBMISSION OF BRS

Bank Reconciliation Statement must be submitted

to the Accounting Office THREE (3) DAYS after the
receipt of Bank Statement.

DEPARTMENT OF EDUCATION 15
Thank You!