Professional Documents
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Delivering Oral Reports and Business Speeches
Delivering Oral Reports and Business Speeches
Delivering Oral Reports and Business Speeches
Delivering
Oral Reports
and Business
Speeches
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Preparation of the Presentation
1. Conduct research to gather information: Internet, company
files, interviews etc.
2. Organize
• Greet your audience
• If you have not been introduced, do so.
• Introduction (Human interest story, humor, quotations and
questions, startling statement )
• Body (Organize into sections and deliver, make sure the transition
from one section to another is smooth)
• Conclusion (Summary of key points, or statement of conclusion)
© 2014 by McGraw-Hill Education. This is proprietary material solely for authorized instructor use. Not authorized for sale or distribution in any manner.
This document may not be copied, scanned, duplicated, forwarded, distributed, or posted on a website, in whole or part. 16-4
Choosing the Presentation Method
1. Presenting Extemporaneously
– Is by far the most effective and popular method
– You usually rehearse, but do not memorize
– It sounds natural, yet it is the product of careful planning
2. Memorizing
– The most difficult method
– If you forget a word or two, most likely you will get confused and even panic-
stricken.
3. Reading
– Be careful while reading from a paper, without proper practice you often miss the
punctuation and deliver in a monotone.
– Unless you are in a position where your speech might be quoted it is not
recommended that you speak from a written paper.
© 2014 by McGraw-Hill Education. This is proprietary material solely for authorized instructor use. Not authorized for sale or distribution in any manner.
This document may not be copied, scanned, duplicated, forwarded, distributed, or posted on a website, in whole or part. 16-5
Preparing Yourself to Speak
1. Know your audience
2. Analyze your audience’s reaction during the presentation
3. Analyze yourself. Your audience not only listens to you but
they also see you.
4. Appealing Personal Traits
– Confidence
– Friendliness
– Sincerity
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This document may not be copied, scanned, duplicated, forwarded, distributed, or posted on a website, in whole or part. 16-6
Preparing Yourself to Speak
5. Appropriate Appearance and Physical Actions
–The Communication Environment
–Personal Appearance (dress appropriately, try to not have
anything on that distracts)
–Posture
–Walking (don’t walk away from the microphone while talking)
–Facial Expression (maintain considerable amount of eye
contact with your audience)
–Gestures
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This document may not be copied, scanned, duplicated, forwarded, distributed, or posted on a website, in whole or part. 16-7
Preparing Yourself to Speak
6. Voice and Speaking Style : Speakers often suffer from
– Lack of pitch variation
–Lack of Variation in Speaking Speed (simple parts fast and
hard parts slowly)
–Lack of Vocal Emphasis (some words need more emphasis)
–Unpleasant Voice Quality
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This document may not be copied, scanned, duplicated, forwarded, distributed, or posted on a website, in whole or part. 16-8
Use Visuals
Support your speech with visuals.
Some explanations are better delivered with visuals.
Use them where necessary.
Talk to your audience, not to your visuals!!
– Charts
– Diagrams
– Decision Trees
– Images
– Videos
© 2014 by McGraw-Hill Education. This is proprietary material solely for authorized instructor use. Not authorized for sale or distribution in any manner.
This document may not be copied, scanned, duplicated, forwarded, distributed, or posted on a website, in whole or part. 16-9
Presenting in Groups
Plan ahead
Plan the presentation content and also who will present which part
Work on the transitions
A group presentation should feel like a coordinated effort, not an
individual delivery of speech.
Work on how to stand, how to change microphones, how to enter
and leave the speaking area etc.
Even if you have worked on only your part of the presentation,
have a fair idea of the rest.
Rehearse together before the final presentation.
© 2014 by McGraw-Hill Education. This is proprietary material solely for authorized instructor use. Not authorized for sale or distribution in any manner.
This document may not be copied, scanned, duplicated, forwarded, distributed, or posted on a website, in whole or part. 16-10