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DILLA UNIVERSITY
COLLEGE OF ENGINEERING AND TECHNOLOGY
SCHOOL OF COMPUTING AND INFORMATICS
COMPUTER SCIENCE PROGRAM

Title of Project:-Facility Management System For Dilla University

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 CHAPTER ONE : Introduction

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 Facility management system for DU is giving an important
service for its community which is found in that campus that
need the desirable issue that facilitates the teaching and learning
processes in a university.
 All facilities are acquired from donation or supplier with
appropriate facility management. These properties are
distributed based on formal request forms.

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 Cont..

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 The current system gives vast service however it uses manual
management system which leads the system to be inefficient. As part
of the effort to bring efficient and modern facility management system
in facility management of DU. The new system should be designed
and implemented that enables properties to be controlled and
managed properly.

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 1.1 Background of facility management

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 The project entitled facility management system in DU management
of facility in the campus has been formed since in 2007 EC. The
project takes care of all the requirements of facility in a university to
facilitate the whole activates in well manner of job responsibility and
equal sharing of the recourse that is govern by the vies president and
the facility directorate is so ahead.

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 Cont..

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 At the present, information system is necessary for facility Office’s.
The project will use the information technology for managing all of
facility data. That will make more performance and more reliability of
data in facility managing system

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 1.2Introduction about the project

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As education plays an important role in the development of a country
one of the objectives that the Ethiopian ministry of education targeted is
quality education development DU, one of the universities in Ethiopia is
also working on quality education in order to attain its mission. so, it is
unquestionable to get better computerized based application in order to

achieve fast and highly quality facility management.

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 Cont..

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a big academic institution having a large number of employees, still has a

manual facility management system. So, it is unable to serve the university

employees effectively

1.3 Statements of the problem

Generally, the current system has the following problem:

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Data storage and retrieval system is not computerizing

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There is high redundancy in manual storage.
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 Cont..

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 Facility distributions preparation and allocation for facility is inefficient and time

consuming that results delays and frustration especially for customer in the

university.

 This discourages the work activity in the university

 Cross checking manual documents of the owner by document identification

method is very difficult.

 Very let delivery of facility management registration.

 All vehicles are not mange easily and control when they are giving service outside.
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 Cont..

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 The man who is responsible is not work in the desirable manner

 Consumes time and budget of job seekers and Employers.

 Inefficient information retrieval

 Announcement done through newspaper

 Unable to generate report

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 1.4Objectives of the Project

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1.4.1 General objectives

The main objective of our project is to explore the overall existing system of facility

management in DU management and to develop computer based management system

for the existing system.

1.4.2 Specific objectives

The specific objective of this project includes: -

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Getting familiar with development of facility system that helps to manage facility

resource easily in well and more access ability if the desire wants to use in the system

can give more accessibility.

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 Cont..

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 Creating a system that can guide either a facility user or a directorate
of facility to work within evidential and visible system of format by
providing a specific destination.
 Getting familiar with web based facility management system
development to control the resource of facility in the facility
directorate.
 To develop a system that is able to store facility’ record.

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 Cont..

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 To facilitate easy data retrieval and data entry of facility system and
improved data security of facility management system.
 Investigating how the facility system is operating the resource
distribution to the user.

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 1.5Scope and Limitation of the Project

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1.5.1Scope of the project

Scope of the project includes the following:-

 Registering information about the facility.

 Generating reports.

 Send reports.

 Update the facility information.

 Manage resources.

 Searching facility information

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 Cont..

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 Manage resources, employee and user.
 View item and comments.
 View report.
 Order facility

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 1.5.2Limitation

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 Our system does not include online payment.

 The system does not support video and graphical text message
exchanges when report generate.
 The user interface is only supported in English i.e. another language is
not supported.
 It cannot work for GPS location.

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