Subject: Computer Studies

Topic: Introduction to OpenOffice

Calc
Std: VI

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 How will you
calculate your
monthly expenses?

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 Using
counting fingers, pen,
paper

Using Calculator

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 Spreadsheet Applications

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 STEPS TO START CALC

1
3

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 COMPONENTS

Menu Bar
Function Toolbar
Formatting Toolbar

Formula Toolbar
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 WORKBOOK AND WORKSHEET
Workbook Name

Sheet Tabs

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 COLUMNS AND ROWS

Columns

Rows
Cell

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 Name Box

The cell address of the active cell is

displayed in the Name Box.

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 CELL CONTENTS

FORMULA

TEXT NUMBER
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 Entering Data in a Cell
• Double click on the cell in which you want
to insert data. This will place the cursor in
Step 1 that cell.

• Type the required content and press

Step 2 Enter.

• If you want to delete any content, press

the Backspace key or Delete key to
Step 3 delete one character at a time.

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 MOVING AROUND

Press Alt +
Press Press Enter to
Tab to Enter to enter a new
line in the
go to go to same
next next column,
within the
column. row. same cell.

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 INSERTING COLUMN

• Place the cursor in the column

before which you want to add a
Step 1 column and right click.

• Click on Insert Column from

the shortcut menu that
Step 2 appears. The column will be
inserted.

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 Place the cursor where you want to add
a row and right click. Click on Insert
Rows from the menu that appears.

Click ‘Entire row’ to

add a row below the
selected cell.
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 DELETING ROWS/COLUMN
Place the cursor in the column which you
want to delete and then right click.

Click on Delete
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 DELETING ROWS/COLUMN

Select Delete entire column(s)/Delete

entire row(s) from the dialog box.

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 Undo and Redo

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 Autofill

Autofill Handle

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 Formatting Tools

Alignments Font
Color

Underline
Background
Bold
Font Font Color
Italics
Name Size
Borders

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 Change Font and Font Color
Font Font Size
Select the cell Select the cell
or cell range to or cell range to
be formatted. be formatted.

In the formatting In the formatting

toolbar , Select toolbar , Select the
the required font required font size
from the Font from the Font Size
box. box.

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 Emphasizing Text
Select the cell or cell range to be formatted.

On the Home tab, in the Font group, perform

the following:

Bold – Italics - Underline -

Click Bold Click Italics Click Underline

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 Changing Font Colour
Select the cell or cell range to be
formatted.

In the formatting toolbar, click the

arrow next to the Font Color
button.

Select the required colour.

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 Cell Alignment

By default the text

data is aligned to
the left and
numbers are
aligned to the
right.

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 Horizontal Alignment
Select the cell or cell range to be formatted.
In the formatting toolbar, click the following:

Justify - If the
text is larger
Left – Click Center – Right – Click than the cell
Align Text Left Click Center Align Text Right width, click
Justify to wrap
the text.

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 Vertical Alignment
Select the cell or cell range to be formatted.
In the formatting toolbar, click the following:

Bottom –
Top – Click Middle – Click Click Bottom
Top Align Middle Align
Align

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 Wrap Text
• Select the cell or cell range to be
Step 1 formatted

• Right click on the cell and select Format

Step 2 cells. The Format cells dialog box opens.

• Click on the Alignment tab and click on

Step 3 Wrap Text automatically checkbox.

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 Wrap Text

Default cell formatting

Cell formatted with Wrap Text

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 Format Cells

Number Scientific Text

Currency
Fraction
Date
Percentage
Time

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 Various Cell
Formats

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 Apply Cell Formats (Ctrl + 1)
Right click on the cell.

Click on the Format cells. The Format Cells

dialog box appears.

Select the required cell format.

Click OK.

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 Calculations using Functions in Calc

Sum () function
• Used to add the numeric values

Average () function
• Used to calculate the average of the values

Min () function
• Used to find the lowest value within the selected cell
range

Max () function
• Used to find the highest value within the selected cell
range

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