SAP SD – SALES DOCUMENTS

WHAT IS A SALES DOCUMENT?

All sales related business transactions are
recorded in the SAP system in the form a
document called sales document.
TYPES OF SALES DOCUMENTS:
Transaction Categories Sales Document Type Abbreviation
Inquiry IN
Presales Quotation QT
Free-of-charge delivery FD
Standard sales order OR
Sales orders Cash sale BV
Rush order SO
Quantity contract CQ
Maintenance contract WV
Outline agreements
Rental contract MV
Scheduling agreement DS
Credit memo request CR
Debit memo request DR
Complaints Subsequent delivery, free- SD
of-charge
Returns RE
SALES DOCUMENTS STRUCTURE:
Header
Item 1
Schedule line 1
Schedule line 2
Item 2
Schedule line 1
Schedule line 2

Header :
Contains general data that is valid for the entire sales document.
Includes sold-to-party number, Ship-to-party number etc…
Item Data :
Contains all data that are specific to each item.
Includes Material number, Storage location and plant etc..
Schedule Line data:
Contains all data that are specific to the delivery of each item.
Includes scheduled line quantity, delivery date and confirmed quantity.
HOW TO DEFINE SALES DOCUMENT TYPES?
 Tcode-VOV8
DOCUMENT CONTROLS:
Recommendations:
 Never change the configurations of standard
document types.
 Always copy standard document type and make your
changes in the copied version.
ASSIGNING SALES AREA TO SALES DOCUMENT
TYPE
 Path : SPRO ->Sales and Distribution -> Sales
->Sales Documents ->Sales area header-> Assign sales
area to document
 Group sales org

 Group Distribution Channel

 Group Sales Division

 Assign sales area to sales document type

CREATE INQUIRY(TCODE – VA11)
DOCUMENT FLOW:
CREATE QUOTATION(TCODE – VA21)
DOCUMENT FLOW
CREATE ORDER(TCODE – VA01)
DOCUMENT FLOW
ITEM DATA
SCHEDULE LINE DATA