TOPIC – 1 (d)

Report writing
and
presentation of data
DR. PRATAP KUMAR PATRA, M.Pharm, Ph.D
PROFESSOR
SREE DATTHA INSTITUTE OF PHARMACY
 Learning objectives

After completion of this lesson students will able to

Understand the purposes of a report.
Plan a report.
Understand the structure of a report.
Collect information for your report.
Organize your information.
Use an appropriate style of writing.
What we will discuss here?

 What is report and report writing?

 Significance of report.
 Attribute of a good report
 Types Of Report writing
 Steps Of Report writing.
 What is report?
 Latin word ‘Portare’ means ‘to carry’
 Re + Port = to carry information again
 Document giving summarised and interpretative
information of research done based on factual data,
opinion and about procedure used by individual or
group.
 “A report is a statement of the result of an
investigation or of any matter on which definite
information is required.”
• Report writing is a oral or written presentation of
evidence and the findings in such detailed form so as
to be readily understood and assessed by the Reader-
Anonymous
• "Areport is a statement of collected and considered
facts, so drawn-up as to give clear and Concise-
information to persons who are not ready in
possession of the full facts of the subject matter of
the report" .
• A research report is: A written document or oral
presentation based on a written document that
communicates the purpose, scope, objective(s),
hypotheses, methodology, findings, limitations and
finally, recommendations of a research project to
others.
TYPES OF RESEARCH REPORT

 Technical Report
 Popular Report
 Interim report
 Summary Report
 Algorithmic Resarch Report
 Technical Report:
A technical report (also: scientific report) is a
document that describes the process, progress, or
results of technical or scientific research or the
state of a technical or scientific research problem. It
might also include recommendations and
conclusions of the research. 
Technical report is suitable for a target audience of
researchers, research managers or other people
familiar with and interested in the technicalities
such as research design, sampling methods,
statistical details etc.,
 Popular Report
It gives emphasis on simplicity and attractiveness.
The simplification should be sought through clear
writing, minimization of technical, particularly
mathematical, details and liberal use of charts
and diagrams. Attractive layout along with large
print, many subheadings, even an occasional
cartoon now and then is another characteristics
feature of the popular report.
Interim report
In projects, an interim report is often compiled to
analyze how the project is proceeding, before its final
completion.
This short report may contain either the first results of
the analysis of some aspects completely analyzed. It
facilitates the sponsoring agency to take action
without waiting for the full report. It helps to keep
alive the agency's interest in the study and prevent
misunderstandings about the delay. This repot also
enables the researcher to find the appropriate style
of reporting. Interim analysis is important in medical
trials, to ensure that the patients are not exposed to
unnecessary danger during the trial.
Summary report 
Summary report usually contains a brief statement of
the problem or proposal covered in the major
document(s), background information, concise
analysis and main conclusions. It is intended as an
aid to decision-making by managers and has been
described as possibly the most important part of
a business plan. 
They must be short and to the point.
It just contains a brief reference to the objective of the
study, its major findings and their implications. It
size is so limited as to be suitable for publication in
daily newspaper.
Algorithmic research report

An algorithm is a well defined sequence of steps to

solve a problem in industry, business and
government. There are problems, viz., production
scheduling, JIT, supply chain management, line
balancing, layout design, portfolio management, etc.,
which exists in reality. The solution for the above
problems can be obtained through algorithms.
.
 Different steps i writi
report
1. Logical analysis of the subject maGer:-

• Primarily concerned with the development of a

subject.

•There are two ways in which to develop a

Contd..

z.Preparationof the outline

Outlines are the framework upon which long

witten works are constructed.

•They are an aid to the logical organization of the

material and a reminder of the points to be
Contd..

3. Preparation of thedrao

This follows the logical analysis of the subject

and the preparation of the final outline.

•Such a step is of utmost impoGance for the

researcher now sits to wite down what he has
Contd..
 He will wite down the procedure adopted by him
in collecting the material for his study along with
various limitation faced by him.
 The various suggestion he wants to oker
regarding the problem concerned.
Contd..
4 Rewriting and polishing of the rough drao.

This step happens to be most diNicult paG of all

formal writing.

“In addition the researcher should give due

attention to fact that in his rough drañ he has been
Contd..
.s• Preparation of the Pinal bibliography:-
Next in order come the task of the preparation
of the final bibliography. The bibliography
,which is generally appended to the research
repoG.
The bibliography should be arranged