A B C D E F G H I J K

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MICROSOFT
EXCEL
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 A B C D E F G H I J K

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4 INTRODUCTION
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6 MS Excel is a spreadsheet program where
7 one can record data in the form of tables. It
8 is easy to analyze data in an Excel
9 spreadsheet. The image given beside
10 represents how an Excel spreadsheet looks
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3 Following are the few things which it
4 can do for you:
5 • Number Crunching
6 • Charts and Graphs
7 FACTS • Store and Import Data
• Manipulating Text
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ABOUT • Templates/Dashboards
10 MICROSOFT • Automation of Tasks

EXCEL
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 A B C D E F G H I J K

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● Microsoft originally released Excel to
3 Mac users
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5 ● Excel was the first software that
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introduced a toolbar
7 FACTS ● It wasn't always going to be called Excel
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ABOUT Microsoft considered many other names
10 MICROSOFT before finally landing on Excel. Other serious
considerations were "Mr. Spreadsheet" and
EXCEL
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"Master Plan.”
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Microsoft Excel
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Features
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2 Active Cell: A cell which is currently selected. It will be highlighted by a rectangular box and its address
3 will be shown in the address bar. You can activate a cell by clicking on it or by using your arrow buttons.
To edit a cell, you double-click on it or use F2 to as well.
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5 Columns: A column is a vertical set of cells. A single worksheet contains 16384 total columns. Every
6 column has its own alphabet for identity, from A to XFD. You can select a column clicking on its header.

7 Rows: A row is a horizontal set of cells. A single worksheet contains 1048576 total rows. Every row has
8 its own number for identity, starting from 1 to 1048576. You can select a row clicking on the row number
marked on the left side of the window.
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10 Fill Handle: It’s a small dot present on the lower right corner of the active cell. It helps you to fill numeric
11 values, text series, insert ranges, insert serial numbers, etc.

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2 Address Bar: It shows the address of the active cell. If you have selected more than one cell, then it will
3 show the address of the first cell in the range.
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Formula Bar: The formula bar is an input bar, below the ribbon. It shows the content of the active cell
5 and you can also use it to enter a formula in a cell.
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Title Bar: The title bar will show the name of your workbook, followed by the application name
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File Menu: The file menu is a simple menu like all other applications. It contains options like (Save, Save
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As, Open, New, Print, Excel Options, Share, etc).
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11 Quick Access Toolbar: A toolbar to quickly access the options which you frequently use. You can add
your favorite options by adding new options to quick access toolbar.
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Ribbon Tab: Starting from the Microsoft Excel 2007, all the options menus are replaced with the ribbons.
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Ribbon tabs are the bunch of specific option group which further contains the option.
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Worksheet Tab: This tab shows all the worksheets which are present in the workbook. By default you will
see, three worksheets in your new workbook with the name of Sheet1, Sheet2, Sheet3 respectively.
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9 Status Bar: It is a thin bar at the bottom of the Excel window. It will give you an instant help once you
start working in Excel.
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The image below shows the composition of features in MS Excel:
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• Home
8 Comprises options like font size, font styles, font color, background
9 color, alignment, formatting options and styles, insertion and
deletion of cells and editing options
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• Insert
11 Comprises options like table format and style, inserting images and
12 figures, adding graphs, charts and sparklines, header and footer option,
equation and symbols
13 • Page Layout
14 Themes, orientation and page setup options are available under the
page layout option
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3 • Formulas
• Since tables with a large amount of data can be created in MS excel,
4 • under this feature, you can add formulas to your table and get
5 • quicker solutions 
• Data
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• Adding external data (from the web), filtering options and data
7 • tools are available under this category
8 • Review
• Proofreading can be done for an excel sheet (like spell check) in
9 • the review category and a reader can add comments in this part 
10 • View
• Different views in which we want the spreadsheet to be displayed can
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• be edited here. Options to zoom in and out and pane arrangement are
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TECHNIQUES/SHORTCUTS
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OF MICROSOFT EXCEL
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Excel Shortcut Keys
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Just like every software has keyboard shortcuts, excel has its own too.
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There are many of them but below are the most relevant and widely used.
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Ctrl + ; this shortcut helps you put the current date
6 Ctrl + Shift + : this keyboard shortcut will put the time
Ctrl + Shift + # if you want to change the format of the date,
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this is your shortcut key
8 Ctrl + 5 will put a strike-through on a text in a cell
Ctrl + 0 is used to hide the desired column; mostly the current one
9 Ctrl + 9 is used to hide the desired row; mostly the current one
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Ctrl + F6 will help you switch open windows
11 Ctrl + ` for toggling the view in the sheet and show the formulas
Ctrl + Page Up or Page Down quick-shift between the sheets in the
12 currently open workbook
13 F2 to edit the selected but mostly current one cell
Shift + F10 opens the right-click menu for the cell you’re in
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Creating a New Window
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Working with spreadsheets with many numbers cells could be a daunting
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task, but all could be resolved by opening a new or second window.
5 You must understand that you will have the same view of the spreadsheet
you were working on.
6 Here is how you do that:
1. Go to the View tab and click New Window
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2. If You want to put them in the order you see fit, click Arrange All
8 3. If you go and check you will find them arranged horizontally above
4. Then, type something into a cell in one window, you can see it appear
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Freeze Headers for Scrolling
4 The breaking point while working on a spreadsheet with a massive data set, is scrolling in any direction
5 and trying to find that specific row or column you want. Users tired of this situation found a simple
excel trick to deal with it.
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The trick is freezing a header row or column so that when you scroll, it doesn’t move. And below is how
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1. Go to the View tab and look for Freeze Panes
2. You will find options like:
9 • Freeze Top Row: to freeze top row
10 • Freeze First Column: to freeze the first column
3. If you want to do both select Freeze Panes
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4. If you changed your mind, select Unfreeze Pane – to reverse the freezing
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3 Selecting Data Set
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There are much faster ways to select a data set than using the mouse
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6 several rows or columns.

7 1. Click on the cell you want

8 2. Hold down Ctrl+Shift
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• Down Arrow: to get all the data below.
10 • Up Arrow: to get all the data above.
11 • Left Arrow: to get everything to the left.
• Right Arrow: to get all the data to the right.
12 4. Mix up and combine the directions.
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2 Paste Special Transpose
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When you want to change your rows and columns but there are a lot of
4 them, moving one by one would be a tiresome thing to do.
Here is how you simply can save your time to do that:
5 1. Copy the desired data
6 2. Select Paste Special
3. Click Transpose Box
7 4. Then click OK to a pop-up option to change the orientation
5. The final result, Columns are rows, rows are columns
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2 Multiple Cells with Same Data
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Sometimes you will encounter a situation where you have to write
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the same thing repeatedly and doing that manually would
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But don’t worry with easy 
7 excel tips and tricks, you can
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desired result.
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10 The following steps allow you that:
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1. Click the entire set of cells
2. Then type it on the last cell
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2 Inserting Graphics in Charts
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By now, you should know that a spreadsheet comes with an option to add
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or insert a graphic element like chart, bar, etc. If you don’t know how
5 to, the following steps are an easy walk-through.
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1. Select Series Options menu
7 2. Select Picture or texture fill
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