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ఈ రోజు శిక్షణ అంశము : MS-WORD
 INTRODUCTION TO WORD
PROCESSOR
• KNOWLEDGE IS POWER. ALL OF US GAIN KNOWLEDGE BY READING NEW
INFORMATION EVERDAY. THE 21ST CENTURY HAS WITNESSED A TREMENDOUS
CHANGE IN THE USAGE OF INTERNET IN DAY-TO-DAY ACTIVITIES.

• A WORD PROCESSING SYSTEM MEANS, THE DATA IS DESIGNED IN THE FORM OF

CHARACTERS, WORDS, PHRASES, SENTENCES, PARAGRAPHS, PAGES, CHAPTERS
like in a book.

• IT IS AN APPLICATION SOFTWARE CAPABLE OF CREATING, EDITING, SAVING AND

PRINTING DOCUMENTS.

• IN THIS, WE CAN MAKE CHANGES AND BEAUTIFY THE TEXT.

 IMPORTANT FEATURES OF WORD
PROCESSOR
• Ease and Speed
• Editing features
• Formatting features
• Storage features
• Graphic features
• Printing features
• Vocabulary and Spell check features
• Mail merge features
• Object Linking and Embedded feature (OLE)
 INTRODUCTION TO MS-WORD
• Micro Soft Office Word is a commercial word processor designed by
Microsoft.

• The following are the five major operations with MS-Word

• Opening and Creating a document

• Typing text in the document
• Editing and formatting a document
• Saving it for future use
• Previewing and Printing a document
 OPENING MS-WORD
• To open MS-Word, click on
• Start  All Programs  Microsoft Office  Microsoft Office Word

• The WORD application opens a blank document with the temporary

name ‘Document1’. It looks like a sheet of paper, and it occupies most
of the space on the screen. The small blinking vertical line that notice
on the screen is known as the Insertion point or Cursor.

• It indicates the position where the next typed character will appear.
 OPENING MS-WORD
• The open application of MS-Word displays two windows on the
screen.

• The larger window is called the Application window and the smaller
window, which is inside the Application window, is called the
Document window.

• The Application window helps the user to communicate with the MS

Word program. The Document window used for typing, editing and
formatting the text.
COMPONENTS OF MS-WORD WINDOW
1. OFFICE BUTTON
2. QUICK ACCESS TOOL BAR
3. TITLE BAR
4. RIBBON
5. WORKAREA
6. RULER BARS
7. SCROLL BARS
8. STATUS BAR
9. ZOOM SLIDER
COMPONENTS OF MS-WORD WINDOW
 CREATING THE DOCUMENT
Clicking on Office Button and select New option. The New Document
dialog box will appear. Select Blank Document under the Blank and
recent section. It will be highlighted by default. Click on Create button.
or
Press Ctrl + N key combination.
or
Click on the New button located on the Quick Access Toolbar
or
Click on Word icon from task bar or Desktop, if available
CREATING THE DOCUMENT
 DATA ENTRY PROCEDURE
Start typing the text from the beginning where the cursor lies.
 WORD WRAP FEATURE
While typing the text in Word you must have observed that there is
no need to press the Enter key after finishing a line.
If the text does not fit in a line, the Word automatically shifts to the
next line. This feature is called Word Wrap.
It automatically fits the typed text within the specified left and right
margins.
The Enter key is used only in the following cases:
 To place text in a new line
 To mark the end of a paragraph
 To leave a blank line in between two paragraphs
 SAVING A DOCUMENT
 The document which you create in Word, exists in temporary storage
area.
 If you want to use it in future, you must save the document as a file
on the hard disk.
 You can save your documents in three possible ways.
 Click on the Office button, and select the Save option

 Press Ctrl + S key combination

 Click on the Save button present on the Quick Access Toolbar.

 SAVING A DOCUMENT USING PASSWORD PROTECTION

Some times you want to protect your file so that others can not view it.
In this case, you can use the option of protecting the file using a
password. To protect a document follow the given steps.

 Click on the Office button, and select the Save option

 Save as dialog box appears
 Click on the drop down arrow of the Tools tab and select General Options
 The General Options dialog box will appear with two fields. They are :
Password to open and Password to modify.
 Type the desired password in the Password to open field. Click OK.
 Then Confirm Password dialog box appears. Re-enter password in order to
confirm the password. Then click OK.
SAVING A DOCUMENT
 CLOSING THE DOCUMENT AND APPLICATION

To close a Word document:

Click on the Office button, and select the Close option
If you have saved all the changes done in the document, then the Word document
closes immediately.
If the document has some unsaved changes, a message box is displayed before
closing the document. There are three options available in the message box.
Let us see what happens if you click on them.
Yes = The document is saved, and then closed.
No = The document is closed, and all the modifications since the
last save are lost
Cancel = Nothing happens, and you return to the document
 EXITING THE WORD APPLICATION
You can close the Word window in two ways:

Click on the Office button, and select the Exit Word option

Click on the Close button located at the right side of the Application
window
EXITING THE WORD APPLICATION
 OPENING A SAVED DOCUMENT
Once the document is saved on your computer, it can be
retrieved any time when required.
You can open an existing document using one of the following
ways:
 Click on the Office button, and select the Open option
 Press Ctrl + O key combination
 Click on the Open button located on the Quick Access Toolbar.
In each case you will get the Open dialog box.
 Select the required file from the desired location
 Now, click on the Open button to open your document.
OPENING A SAVED DOCUMENT
 EDITING A DOCUMENT

Editing text means making corrections to it, and manipulating

text in a manner that would lead to the desired end result.
This process may include inserting, deleting, copying, moving,
finding and replacing a particular text in a document.
 SELECTING THE TEXT
To perform any action like copying, moving, finding and replacing, deleting or
formatting the text, first you need to select the desired text. The selected text
appears in a highlighted bar. The following are the methods for selection of text.

Word = Double click on the word

Sentence = Click on the left margin of the line
Paragraph = Double click on the left margin of the paragraph
Large block of text= Click at the beginning of the text. Press the
shift key and without releasing it, click at the end of the text.
Entire document = Press Ctrl + A to select the entire document
SELECTING THE TEXT
 COPYING and PASTING THE TEXT
Copying text means to keep the text at its original location as well as
copy it to another location.
This feature helps to save your time and effort in typing. Sometimes,
you wish to create multiple copies of the desired text. In such cases,
you can simply select the text, copy it and paste it in multiple desired
locations.
There are three ways to perform this operation.
1. Right click on the selected text, and select the Copy option from the
Shortcut menu. Now, bring the pointer to the location where you want
to paste the text, right click on the screen and select the Paste option.
 COPYING and PASTING THE TEXT

2. Select the desired text, and click on the Copy button in the Clipboard
group on the Home tab. Bring the pointer to the desired location, and
click on the Paste button in the Clipboard group on the Home tab. The
pointer shifts after the last character of the pasted text.

3. Select the desired text, and press Ctrl + C key combination. Now,
bring the pointer to the desired location, and press the Ctrl + V key
combinaton.
COPYING and PASTING THE TEXT
 MOVING THE TEXT
This feature allows you to change the position of the selected text from
one place to another. To move a piece of text, use the Cut option rather
than the Copy option.

Just like the ‘Copying’ operation, there are three ways of moving the
text:

1. Right click on the selected text, and select the Cut option from the
Shortcut menu. Now, bring the pointer to the location where you want
to paste the text, right click on the screen and select the Paste option.
 MOVING THE TEXT

2. Select the desired text, and click on the Cut button in the Clipboard
group on the Home tab. Bring the pointer to the desired location, and
click on the Paste button in the Clipboard group on the Home tab. The
pointer shifts after the last character of the pasted text.

3. Select the desired text, and press Ctrl + X key combination. Now,
bring the pointer to the desired location, and press the Ctrl + V key
combinatIon.
MOVING THE TEXT
 DELETING THE TEXT
At times, you want to delete some unwanted text from your document.
There are three ways to perform this operation:

1. Select the text and press the Delete (Del) key

or
2. Select the text and press the Backspace key
or
3. Use the Cut option to delete the selected text
 HIDING A FILE/FOLDER
Select the file/folder to hide.
Right click on selected file/folder and select Properties
Now enable the hidden option by putting checkmark sign
Now click on OK
Observe whether the selected file or folder are hidden or not

If you want to see again i.e. unhide the file or folder, select View tab
from the menu bar and enable the hidden option from hide/show
group.
ANY DOUBTS/ఏమైనా సందేహాలున్నాయా …

?
END OF SESSION