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01 Site Hand Over, Designe and Authorization
01 Site Hand Over, Designe and Authorization
Introduction
Site handover
DesignApproval
Work authorization
Site Hand Over
The Supervisor who is participating at the site
hand over, should take the following
requirements;
. The manual(reference purpose)
. List of towns to be handed over to the
contractor(reference)
. Site handover format and data table
. Maintenance requiring networks list format
Site handover of towns/Villages mainly includes the kebele centers which
are :- Service centers such as
Schools
Health center
FTC
Government offices and,
Water supply areas (Water pump)
During site handover the following specifications to be in
consideration
Selection of voltage level
Selection of load center
Maximum extension for LV
Selection of pole type
Rehabilitation works
Rough sketch of the town and boundaries (limits ) for LV
Name of tapping point for selected voltage level(15,19,33kv)
Distance from tapping point , substation and near by UEAP store
Road type
Conductor type(50,95)
Other obstacles (like river, railway ,hilly & others) be specified if
exist
SITE HAND OVER FORM (Sample)
WEREDA Date .
TOWN
1
REFERENCE HOUSE
1) Ato -------------------------
2
2) Ato -------------------------
7
3) Ato -------------------------
4) Ato -------------------------
5) Ato -------------------------
6) Ato -------------------------
7) Ato ------------------------- 6
3
4 5
Name of Tapping piont .
Voltage level .
M.V. distance from tapping point .
L.V. distance Estimation (km) .
SITE HANDED OVER BY Town distance from near by district .
UEAP of EEPCo. Representatives Town distance from Addis Ababa .
SITE HANDED OVER TO
Engineer Contractors Representatives
Designing
Is a network form of electric line distribution
A net work distribution design for any town be referenced
from site handover.
Site handover must submitted
All specifications on site handover must included
For a design to be approved the design document must
include the following specifications;
1.Design document specifications for MV and LV network and
GPS data
A) LV Designing
Medium voltage level (15kv, 19kv & 33kv) must be indicated.
Road map, pole spot and bench marks, as indicated in the
site handover document, should be shown clearly on the
drawings .
Legend for symbols must be given.
Respective pole no on single line diagram (P1, P2, …) must be
indicated
The quantity & Type of angle supports to be used must
be clearly described for the respective angles
LV single line diagram and phase number (1 Ph, 2Ph, 3Ph)
must be indicated.
The incoming main feeder (MV) direction should be
defined on the LV design document
Number of houses per block must be indicated.
Transformer capacity must clearly specified.
The dead line for transformers must isolated from one
another(transformer lines must isolated if more than one
transformers used) for the site
Site identity (name, woreda, zone, region) must be
written on all pages
Construction unit and contract name(number) of the
contract agreement must be written on all pages
Ratings of existing special loads (mill, water pump….)
should be indicated clearly
Minimum paper size for drawing should be A3.
Three copies (one color print and two copies)of the
document must be submitted.
Official seal of the contractor & signature and status Title
of the company manager must be put on every copy.
LV can not be extended more than 750mt from the
transformer(load center)
Major obstacles such as rivers, railways and other
obstacles over which erecting can not be carried out in
normal manner should be shown.
The LV design document when designing must follow the
rough sketch of the town and boundaries specified on the site
hand over
LV line pole list with GPS coordinates
Detail material schedule( Assemblies in number)
After all specifications are seriously checked the LV design
document will be categorized as;
Approved
Approved with comment
Not approved
B. GPS data
All GPS formats to be submitted should be as per the
attached formats in the contract document
On every GPS data , Site identity (town, woreda, zone,
region, contract name(number), contractor should be clearly
written
For LV network to be installed on the same route under
MV(LV under MV) line with similar GPS data, a remark
should be given which shows both MV+LV networks.
Distance between poles must be as per contract agreement.
Hand written GPS data is not accepted.
Three copies of the GPS data must be submitted
Official seal of the contractor & signature and status Title
of the company manager must be put on every copy
LV GPS DATA
Name of Conrct:- (Town/Village):- Region:-OROMIA
Contractor's Name : Woreda:- Zone:-JIMMA
Pole Type :-CONCRETE Voltage Level:-.4KV
NO NORTH EAST SUS LA HA T-OFF 2T-OFF DE span
1 170145 856412 √ 50
2 170263 856393 √ 50
3 170324 856204 √ 50
4 170284 856137 √ 50
5 170241 856056 √ 50
6 170399 856982 √ 50
7 170460 856911 √ 50
8 170513 856833 √ 50
9 170460 856762 √ 50
10 170389 856696 √ 50
11 170337 856628 √ 50
12 170273 856560 √ 50
13 170309 856504 √ 50
14 170337 856448 √ 50
15 170199 856422 √ 50
16 170192 856409 √ 50
17 170185 856396 √ 50
18 170178 856383 √ 50
19 170171 856370 √ 50
20 170164 856357 √ 50
21 170157 856344 √ 50
22 170264 856395 √ 50
23 170229 856370 √ 50
24 170290 856341 √ 50
25 170352 856314 √ 50
26 171113 855284 √ 50
27 171175 855255 √ 50
28 171154 854237 √ 50
29 171135 854226 √ 50
30 171125 854253 √ 50
C. MV Designing
Profile is needed for MV greater than 5km distance
Span between poles must be shown clearly
Elevation of pole must be shown clearly
Type of assembly per pole (SA, HA, ----) must be shown clearly
Site identity name (such as town, wereda, zone and region) must
be shown clearly
Voltage level of feeder (such as 15kv,19kv & 33kv) must be
shown clearly
Legend for symbols used must be given clearly
Page numbers (Numbered as 1/x,2/x,…) must be given on every
page
Constructor name must be written on every page
Paper size must be greater than or equal to A3
Three copies (one color and two copies) the document must
be submitted
Official seal of the contractor & signature and status Title of
the company manager must be put on every copy
MV line survey profile with pole spotted on it and pole list
with GPS coordinates be indicated
After all specifications are seriously checked the MV design
document will be categorized as;
Approved
Approved with comment
Not approved
Work authorization preparation
i.e. authorizing the contractor or TVET as per the approved
distribution design document.
Work authorization is done after design approval finished.
It depends on final design document approval.
It must be prepared as per the specifications of approved
design document.
When preparing work Authorization the following things be in
consideration.
It must be made as per the approved distribution design
document.
It must be made as per the contract document.
The exact amount of all items ,Bill of Quantities (BOQ)should
be made as per the approved distribution design document
The name of contractor,contrat name should be written.
The site identity (zone, woreda, Region, town name) should
be clearly indicated & spelt as per the names’ spelling in the
contract document
The correct date of release should be given.
The correct job number (DU XXXXXX) should be written.
The correct feeder voltage level & conductor type should be
indicated.
The correct work authorization status (new, replacement,
addendum, amendment) should be indicated.
The correct description of work specifying the quantity of
transformer, km length of MV and LV lines should be indicated
on the cover page.
The amount in the cost estimation sheets for the MV line,
Transformer erection, LV line should exactly be similar with
the amounts of the respective details indicated in the 1st two
cover pages of the work authorization.
There should be corresponding attachment pages to what is
indicated in the work description on the 1st Page of the work
authorization.
The town name should be indicated on every pages of the
work authorization.
The Km length and voltage level ( 15kv,19kv,33 kv) of the MV
Line and Km length of the LV Line should be indicated in their
respective pages of the work authorization.
Incase there is an amendment,
replacement ,addendum ;their repletion level should be
marked as 1st,2nd,3rd,etc
The document should be neat and correct with out any error.
Town Information 2016 G.C
REGION/BRANCH Consumers Supply
SYST/COST NO. From Exist ing S/S
De s cription o f Work: cons truction of 8.6k m MV 15KV with concrete pole, 10.8Km LV, Erection of 2X315KVA Trans formers
SALARY AND
DESCRIPTION WAGE ALLOWANCE TRANSPORT M ATERIAL TOTAL
33KV LINE EXTENSION 159,248.64 194,637.23 97,208.72 790,994.85 1,242,089.45
0 X50KVA ERECTION 0.00 0.00 0.00 0.00 0.00
0 X200KVA ERECTION 0.00 0.00 0.00 0.00 0.00
2 X100KVA ERECTION 0.00 0.00 0.00 0.00 0.00
2 X315KVA ERECTION 5,178.20 6,328.92 6,742.56 286,346.51 304,596.19
0 X25KVA ERECTION 0.00 0.00 0.00 0.00 0.00
0 X LOAD BREAK SWITCH 0.00 0.00 0.00 0.00 0.00
0 X AUTORECLOSURE 0.00 0.00 0.00 0.00 0.00
LV LINE EXTENSION 170,194.24 208,015.18 192,006.94 1,181,872.98 1,752,089.32
TOTAL 3 34,6 21 .0 8 40 8,9 81 .32 2 95,9 58 .22 2,25 9,2 14 .34 3,2 98 ,77 4.9 6
INTEREST TO BE CAPITALIZED
OVER HEAD COST (10%) 329,877.50
TOTAL COST 3,628,652.46
RECHARGABLE/RECOVERABLE AMOUNT (* Contrib ution s )
NET TOTAL 3,628,652.46
Checked by
Oromia Region UEAP Design,Supervision and Commissioning
NOTE :
AS PER THE APPROVED DES IGN
Approved by
Oromia Region UEAP Chief Officer,
ORIGINAL:
*Oromia Region UEAP Finance & supply chain
Copy distribution:
*Oromia Region UEAP Design,Supervision and Commissioning This Work Authorization is :
* Oromia Region Contract Administration ADDENDUM NEW AM ENDEM ENT REPLACEM ENT
* Contractor or TVET XX
Near by UEAP s tore GEDO/KOTOBE
Cost estimation sheet for 2003 Fiscal Year for KIDAME DIMTU Town
Universal Electricity Access program
A. M ate rial
B irr 334,621.08
C. Allowance s
B irr 295,958.22
E. Other Cos ts
4 W as her 3/ 4 kg 3
16 Nylon t ie each 20
26 A A C 50mm2 Mt 18
30 C EMENT kg 175
31 SAND M3 0.252
3
32 GRAVE STON E M 0.01
Cost Estimation Sheet for 10.8 Km of LV Line Extension for KIDAME DIMTU Town
10Piercing clamps (Al/Al Connector) pcs 397 397 397 18.06 7,171.01
13Dead end tubes(35-50MM2 AND 16-25MM2) pcs 458 458 458 32.00 14,656.00
18Long bolt 16mm, 40cm with nut and washer ea 128 17.77 -
19Cu wire stranded 35mm 2 for Earthing kg 112 112 112 211.94 23,731.85
4 2Toff =5 Option 2&3 are applicable only if option 1 is not available. Adm.& Control 10% 175,208.93