Ontario Pension

Board:
Procurement Cycle
Group PCT 8 – NTT:
Guneet Singh Chawla
Neel Patel
Rinu Roy
Nikhil Sharma
 Ontario Pension Board (OBP) a Crown Agency of
Ontario Government, is the administrator of the Public
Service Pension Plan (a major defined benefit pension
plan), sponsored by the Government of Ontario.

As OPB is a government agency, they need to wait for a

lot of approvals for the smallest of decisions, and thus,
Executive their procurement life cycle takes longer than usual.
Summary
The current goal for OPB is to reduce the procurement
life cycle and enhance process efficiencies of Ontario
Pension Board in compliance with the Ontario Public
Service Procurement Directive.
Main Problem

The current procurement Reduction in the

life cycle of OPB is very procurement process life
complicated and lengthy. cycle is needed.

OPB being a government

body has a lot of things
to be concerned about
for making any changes
to its system.
 • OPB procurements are also subject to the
Canadian Free Trade Agreement (CFTA) and
the Comprehensive Economic Trade
Agreement (CETA) between the European
Key Findings Union and Canada.
• The Procurement Directive mentions that
certain of its sections are mandatory for
Other Included Entities.
• These entities must establish and follow
their own procurement policy and related
processes and procedures if they do not
conflict with the mandatory sections.
 • The Procurement Function must be
performed within a risk-managed
Key Findings framework.
• OPB’s purchases of goods and services must
comply with the mandatory provisions of
the 2014 Directive
• All procurements must be in the best
interests of the Public Service Pension Plan.
 Goals

Increasing Efficiency. Reducing Procurement Increasing Focusing on the long-

lifecycle time. sustainability. term solutions.
Rationale for the research

Every research element is

The criteria of the project is to
centered towards the current
increase efficiency of the
and existing procurement
procurement process for OPB.
process for OPB.

The recommendations were

The current process includes 7
derived keeping in mind the
steps from which, some can be
sustainability of the business
avoided to make it faster.
as well as of the environment.
 Strengths Weaknesses
• Strategy based procurement
• Procurement cycle is largely
decision making.
regulated by various government
• Competitive procurements from
regulations.
wide spectrum complying with
• Huge hierarchy is followed for
Ontario’s Trade Agreement which
procurement.
includes CFTA, CETA & CUSPA.
• Procurement processes can be
• All procurement principles are
slow.
applied. • Budget could be on a higher end.
 

SWOT Threats
Opportunities
• Increasing total cost of ownership
• Blockchain technology can be
can turn a good procurement to a
used for record keeping of final
bad one over the time.
copies of agreement and other
• Budget constraints can be there,
paper trail.
rising inflation also playing a huge
• Data Analytics can be used to find
better procurement opportunities. role.
• Full digitalization. • Quality concerns with new vendors.
 
 Prioritizing suppliers Introducing a rating
and handling the system to rate the
database. suppliers.

Recommended Focusing on quality Focusing on long term

Solutions and not quantity. goals.

Early involvement of
experienced vendors.
 Involving long term
Removing unnecessary
suppliers in making
steps from the process.
decisions.

Recommended Increase sustainability

towards the environment
Keeping in mind the

Solutions
budget.
as well as the business.

Increase Security for

online services provided.
 Conclusion
In conclusion, this report describes
in detail the issue for which a
solution had to be provided in
compliance with the Ontario Public
Service Procurement Directive and
all the guidelines.
The solution which we have
provided will help the OPB in
reducing their procurement cycle
time along with increasing the
sustainability with the quality of
products.
Increasing the efficiency of the
whole procurement process was
necessary to reduce the cycle time
as well as to make the best use of
all the resources and focusing on
long-term goals will also assist the
OPB in minimizing the errors and
the cost of the whole process.
 Conclusion

Our focus was on technological

advancements and various software Moreover, by implementing data
The findings of the report included
that will be helpful in comparing science to our procurement cycles,
the possible ways through which
procurement data over the years so we can premeditate the
the procurement cycle time can be
that process can be streamlined requirements and thus save a lot of
reduced which was the primary
and with the help of vendor rating time and make the procurement
issue of the report.
systems automated vendor cycle efficient and robust.
selection to be done.
References

• Board, O. P. (2020). ONTARIO PENSION BOARD CORPORATE PROCUREMENT POLICY.

Ontario Pension Board.
• Board, O. P. (2021). Ontario Pension Board Business Plan 2021-2023. Ontario Pension Board.
• Harmony. (2020). 7 Steps Towards Being a More Sustainable Business. Retrieved from
Harmony1.com: https://harmony1.com/sustainable-business/
• office, O. p. (2022, Jan 08). OPB interview session. (T. 8. 985, Interviewer)
• PASA. (2019, september 09). Top 5 Ways to Speed Up Slow Procurement Processes. Retrieved
from procurementandsypply.com: https://procurementandsupply.com/2019/09/top-5-ways-to-
speed-up-slow-procurement-processes/
• What Are the Different Ways to Improve the Procurement Process? (2020). Retrieved from
Tranquil.com: https://www.tranquilbs.com/ways-improve-procurement-process/
Thank you