INTRANET MAILING

SYSTEM
BY:
SAURABH GUPTA(A2305207405)
SAURABH KHURANA(A2305207407)
 NEED FOR THE SYSTEM

Nowadays the organizations are growing fast and are increasing in size also. So the organizations

are divided into departments. In the fast growing world the information is needed as fast as

possible. This can be accomplished by passing the information quickly. Quick passing of mails is

not possible in load manual systems because in manual systems the mails are passed through

persons from one department to another. It takes mush time and risk also. This leads the

inconsistency of information. So we need a system which is both quick and accurate. This can be

achieved by this project.

The main aim of this project is to send the mails spontaneously without requiring the parties be

available at the same instant. It is much cheaper than the manual system.
 FUNCTIONAL REQUIREMENTS
• Register new user
• Delete or modify existing user
• Log –in page
• Inbox
• Compose mail
• Reply /Forward/Delete
• Attach files
• Record sent files
• Save as draft
• Address book
NON FUNCTIONAL REQUIREMENTS

• Security

• Database

• Portability
 TECHNOLOGY USED

• JSP/ Servlet
• HTML
• Ajax
• Java Script & ExtJS
• Sql
 IDE’S USED

• NETBEANS IDE 6.9

• SQLyog
 FEATURES OF THE SYSTEM

• Allows easy exchange of mails.

• Allows users to attach files with mails.

• Allows the recipients to download the attachments.

• Security has been taken care of by allowing only the

administrator to register new user.

• The use of address book has made the system more user
friendly for the enduser.
Contd…

• Use of encryption technology to save passwords.

• Use of AJAX to make the execution fast and reduce the

functional complexity of the system.
• Use of ExtJS library in javascript to make use of widgets
and include AJAX functions.
• Use of Cascade Style Sheets (CSS) to improve the look and
feel of the project
 TYPES OF USERS

• ADMIN

• USER
 MODULES FOR ADMIN
• Register New User
• Remove/Modify User
• Change Password
• Compose Mail
• Inbox
• Sent Mail
• Draft
 MODULES FOR USER

• Compose mail
• Inbox
• Sent Mail
• Draft
• Change Password
• Modify Details
LEVEL-0 DATA FLOW DIAGRAM
LEVEL-1 DFD FOR ADMIN
LEVEL-1 DFD FOR USER
 TABLES CREATED IN DATABASE
• ADMIN
• DRAFT
• INBOX
• OUTBOX
• USER_PROFILE
ENTITY RELATIONSHIP DIAGRAM
WORKING OF THE PROJECT
LOG-IN PAGE
ADMIN HOME PAGE
USER HOME PAGE
NEW USER REGISTRATION
COMPOSE MAIL
INBOX
DELETE OR MODIFY USER
CHANGE PASSWORD
SENT MAIL PAGE
DRAFTS MESSAGE
 FUTURE PROSPECTS
• We will look forward to include chatting option.

• Facility of auto responder system is being looked at in future.

• The project can be extended to form a internet mailing system.

• Including the facility of blocking a particular sender will be one
of the major improvements that will be made.
• Autocompletion feature shall be included in the future.