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Introduction To Management & Organizational Behaviour
Introduction To Management & Organizational Behaviour
1.Nature of management,
2.principles,
3.functions,
4.evolution of management thought.
5.Social responsibility and ethics in
management.
6.Organisations –
7.role in, organisational effectiveness,
8.role of people in organisational
effectiveness
Management
It is the art of getting things done through and
• Management Activities:
– Make decisions
– Allocate resources
– Direct activities of others to attain goals
• Work in an organization
– A consciously coordinated social unit
composed of two or more people that
functions on a relatively continuous basis
to achieve a common goal or set of goals.
3
Features of Management
• Existence of objective
• Organized activities to achieve
organization goal
• Working with and through people
• Relationship among resources- effective
and efficient utilization of resources
• Management involves different
functions
• Decision making- (most appropriate
alternative)
Nature of Management
• Multi disciplinary
• Dynamic nature of principles
• Relative, not absolute principles
• Management : science as well as art
• Management is universal
phenomenon
Importance or Significance of
management
• Accomplishment of group goals
• Effective utilization of business- M’s-Men,
Money, Market, Materials, Machines,
Methods, Motivation and management
• effective setting of business
• Resource development
• Sound organizational structure-(Authority,
responsibility etc)
• Management directs the organization
• Integrates various interest
• Stability,
• innovation
• Meeting the challenges of change
Management process
• It is a systematic method of handling
activities. All managers regardless of their
particular skills or aptitude perform
certain functions to get things done by
others. These functions are interrelated
and involve relationship and time.
•
• Management process is the set of on going
process and work activities in which
managers engage as they plan, organize,
lead, and control. Manager manage their
work activities are usually done in
continuous manner that is, in a process.
Management process
Foyal classification Koontz and Donnels
• Planning • Planning
• Organizing • Organizing
• Commanding • Staffing
• Co-ordinating • Leading
• Controlling • controlling
Gullick and Urwick
(POSDCORB)
• Planning
• Organizing
• Staffing
• Directing
• Co-ordinating
• Reporting
• budgeting
Functions of Management
Management Functions
10
Planning
Analyzing Establishing
opportunity Determining objective
planning premises (external and inte
Implementation Review
Management Functions: Plan
A process that includes
defining goals ,
establishing strategy , and
developing course of
actions ( plans ) to
coordinate activities .
12
Management Functions:
Organize
It is an important dynamic
aspect determining
1.what tasks are to be done,
2.who is to do them,
3.how the tasks are to be
grouped,
4.who reports to whom, and
5.where decisions are to be
made.
13
Organizing
• The process of identifying and grouping the
work to be performed, who has to perform
them, on what basis the task are to be
grouped, who reports to whom and who
should have the authority to take
decision.
•
• Organizing is a function involving-
1.Grouping task
2.Assigning tasks and duties
3.Delegating authority and responsibility
4.Allocation of resources
Management Functions: Lead
It is th e p ro ce ss o f in flu e n cin g p e o p le so
th a t th e y w illco n trib u te to o rg a n iza tio n
a n d g ro u p g o a ls. It is th is a re a o f
m a n a g e m e n t th a t b e h a vio ra lscie n ce h a ve
m a jo r co n trib u tio n .
A fu n ctio n th a t in clu d e s-
1. U n d e rsta n d in g n a tu re a n d b e h a vio r o f
p e o p le
2. m o tiva tin g e m p lo ye e s,
3. d ire ctin g o th e rs,
4. se le ctin g th e m o st e ffe ctive
co m m u n ica tio n ch a n n e ls, a n d
5. U n d e rsta n d in g stre ss a n d re so lvin g
co n flicts.
It is about PEOPLE!
15
Management Functions:
Control
Monitoring performance, comparing
actual performance with previously set
goals(planned performance), and
correcting any deviation.
Therefore there is considerable
overlap between controlling and other
functions like planning, organizing
and leading.
Importance of controlling
1.Coping with uncertainty
2.Detecting irregularity
3.Identifying opportunity
4.Handling complex situation
5.Minimizing cost
6.Decentralizing authority
16
Controlling
Desired performance Actual performance
1. Concepts,
2. Principles and
3. Practices of management as discovered by
management thinkers over time,
•
Advances in management theory typically occur
2.
3. Differential piece rate system which benefited
workers with additional pay when they exceeded
standard levels of output.
4.
5. Taylor advocated the importance of hiring and
training the workers to perform better.
• •
• Linking wages to • Potential for exploitation of
performance and labor
enhanced earnings for
workers
• Inter-personal relationships
and linkages between
• Cooperation between environment and
management and organization ignored
workers got to be
established
• Did not acknowledge
variance among
• Demonstrated the individuals
importance of personnel
Evolution of Management Theories
(cont.)
1.Specialization of labor
2. Formal rules and procedures
3. Impersonality (management is
separated from ownership in
any org.)
4. Well-defined hierarchy
Merit and demerit of Weber’s theory of
Bureaucracy
Merit Demerit
• Efficient performance of
• Inflexible and delayed
routinised decisions
activities is ensured
• Subjective judgements by
employees • People's element ignored
and management avoided
management,
1.Planning,
2.Organizing,
3.Commanding,
4.Coordinating and
5.Controlling
and
FAYOL'S 14 PRINCIPLES OF
MANAGEMENT
• Division of Work - divide work into specialised tasks, assign
responsibilities to specific individuals. . .
• Authority - delegate authority along with responsibility.
• Discipline - make expectations clear and punish violations.
• Unity of Command - each employee should be assigned to only one
supervisor.
• Unity of Direction - employee's efforts should be focused on
achieving objectives,
• Subordination of individual interest to the general
interest - the general interest must predominate.
• Remuneration - systematically reward efforts that support the org’s
direction.
• Centralization - determine the relative importance of superior and
subordinate roles.
• Scalar chain - keep communications within the chain of command,
• Order - order jobs and material so they support the organisation's
direction.
• Equity - fair discipline and order enhance employee commitment,
Evolution of Management Theories
(cont.)
Behavioral Management Theory
Three approaches which make up the behavior theory
are
1. The human relations management,
2. Human resource perspective and
3. Behavioral science approach.
•
Human Relations Management - Hawthorne Studies
conducted at the Western Electric Company in the US
between 1924 and 1932.
• As Professor of Industrial Research at the Harvard
School of Business Administration, Mayo was the
person, responsible for conducting the studies and
publicising their significance, Naturally, he is called
the 'father of human relations movement.'
The Hawthorne project involved three sets of studies:
• Illumination Studies,
• The Relay Assembly Room Study and
Evolution of Management Theories
(cont.)
• Illumination Studies constituted the first set of
experiments and took place between 1924 and
1927.Two work group were made. Lighting was
decreased over successive periods for the experimental
group, while it was kept at a constant level for the
control group (a comparison group working in another
area).
•
• The researchers were surprised to discover that productivity
increased roughly at the same rate in both the groups. It
was only in the final experiment, where they decreased
light to 0.06 foot candle (roughly moonlight intensity),
that performance in the experimental group declined as
the workers in the group complained that they could
hardly see anything.
•
• The researchers concluded that factors other than lighting
were at work (since output rose in both the groups), and
the project was discontinued.
•
Evolution of Management Theories
(cont.)
The Relay Assembly Room Study
.The second set of experiments took place between 1927 and 1933.
1.
2. The researchers changed the usual supervisor arrangement so
that there would be no official supervisor. Instead, the
workers would operate under the general direction of the
researchers.
3.
4. Generally, productivity increased over the period of study,
regardless of how the factors were manipulated.
Evolution of Management Theories
(cont.)
• The Bank Wiring Room Study (1931 and 1932)
• The motivation for this study was built on the findings of
The Relay Assembly Room Study, a group of 14 men
who wired telephone banks was observed in a standard
shop condition.
•
• An observer was stationed in the room with instructions
to take continuous notes on the workers' actions. The
observer was not allowed to give orders or get involved
in conversations with the workers.
•
• Although, the workers were initially apprehensive about the
observer, they settled into more natural and relaxed
behavior after about three weeks.
•
• Though the workers were paid according to their output, the
observer soon noted that the workers had established an
informal daily norm of 6600 units per person. Typically,
the men would pace their work so that they reached the
Evolution of Management Theories
(cont.)
• The Bank Wiring Room
Study (1931 and 1932)The
researchers concluded that
• the behavioral norms set by the
work group had a powerful
influence over the productivity of
the group.
• The higher the norms, the
greater the productivity. The
lower the norms, the lower the
productivity.
The power of the peer group and the
approach.
Evolution of Management Theories
(cont.)
Abraham Maslow came out with a
Internal – Individuals
cannot
move to
Lower Order the next
External higher
level until
all needs
at the
current
(lower)
level are 36
B a sic H u m a n
N eeds
• Food
• Air
• Water
• Clothin
g
• Sex
Physiological Needs
S a fe ty a n d
S e cuurity
Pro te ctio n
uS ta b ility
uPa in
A vo id a n ce
Safety Needs uR o u tin e / O rd e r
Lo ve a n d
B e lo n g in g
uA ffe ctio n
uA cce p ta n ce
u
Esteem
E ste e m
Needs uS e lf- R e sp e ct
uS e lf- E ste e m
uR e sp e cte d by
O th e rs
Self-Actualization
uAchieve full
potential
uFulfillment
Summary Self-Actualization
Esteem
Belonging
Safety
Physiological
McGregor’s Theory X and
Theory Y
• The American psychologist, Douglas
McGregor, studied leadership styles.
McGregor argued that managers operate
from their personal view of how
employees function. He separated
managers into two groups based on
Maslow's Hierarchy of Needs. He related
Theory X managers to lower order needs
in the hierarchy and Theory Y managers to
higher order needs.
• Theory X managers assume that people are
intrinsically lazy, take no responsibility,
are incapable of self-discipline and only43
McGregor’s Theory X and
Theory Y
• Two distinct views of human beings: Theory
X (basically negative) and Theory Y
(positive).
– Managers used a set of assumptions based
on their view
– The assumptions molded their behavior
toward employees
–
–
–
–
– 44
Douglas McGregor Theory X & 1906
Y -1964
The assumptions molded Manager’s behavior toward employees
Y theory
X theory
problem solving.
Management science in essence is scientific
Theory
It tried to understand the impact of external
environment on its functioning. The environment
exerts considerable influence on the performance of
the organization.
There are two approach of the organizational-
environment theory
1. Systems view and
2. Contingency
Environment Theory
Environment
feedback
Systems view of an
organization
Evolution of Management Theories
(cont.)
Organizational-Environment Theory
52
Henry Mintzberg’s Managerial
Roles
• Discovered ten managerial roles
55
Mintzberg’s Managerial Roles:
Informational
Manager receives collect and disseminate information. They seek
external and internal information by reading reports, periodicals,
through personal contact etc, then they disseminate to insider and
outsider through board meeting, media etc
56
Mintzberg’s Managerial Roles:
Decisional
Role that revolve around searching for opportunities, improving
situation by making better and efficient choices
57
Katz’s Essential
•
Management
Technical Skills
Skills
– The ability to use process,
apply specialized
knowledge or expertise
• Human Skills
– The ability to work with,
understand, and
motivate other people,
both individually and in
groups
• Conceptual Skills
– The mental ability to
analyze and diagnose
complex situations, co-
ordinate and integrate all
of an organizational
interest and activities,
understanding when and 58
where change and
CHAPTER 3
Organisation Behaviour
What is organization ?
• It is a group of people who work interdependently towards some
purpose.
Organization is not physical structure; rather; they are people
who work together to achieve a set of goals.
People who work in an organization have structure pattern of
interaction, meaning that they expect each other to complete
certain task in an organized way.
• Basically, an organization is a group of people intentionally
organized to accomplish an overall, common goal or set of
goals. Business organizations can range in size from two
people to tens of thousands.
Organizations have major subsystems, such as
• departments,
• programs,
• divisions,
• teams, etc.
Each of these subsystems has a way of doing things to, along with
OB involves 3 levels-
§ Individual level
§ Group level
§ Organization level
Element of OB
§ People
§ Structure(hierarchy, authority, responsibility, design
level)
§ Technology 62
Contributing Disciplines
M a n y b e h a vio ra lscie n ce s
h a ve co n trib u te d to th e
d e ve lo p m e n t o f
O rg a n iza tio n a l
B e h a vio r
63
Psychology
The science that seeks to measure, explain,
67
Major disciplines and their contributions to ob
Five Reasons Why Organizations Exist
Five Reasons Why Organizations
Exist
To increase specialization and division of labor- for many kind
of productive work the use of an org. allows the
development of specialization and division of labor The
collective nature of org. allows individuals focus on narrow
area of expertise.
To use of large scale technology- Economy of scale are cost
Group dynamics
Team dynamics
Leadership Group behavior Organization Effectivene
Power & politics
Communication
Conflict
Organization culture
HR polices & practices Organization
Work stress
Org. change and development
Efficiency- Effectiveness and its effect on
performance
Low efficiency/ high effectiveness High efficiency/high effectiveness
Manager chooses the right goal to Manager chooses the right goals to
Hig pursue, but does poor job of using pursue and make good use of
h resources to achieve these goals. resources to achieve these goals.
Effectiveness
Low High
Efficiency
Importance of OB