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How To Becoming-a-Successful-Business-Analyst
How To Becoming-a-Successful-Business-Analyst
Business Analyst
Co-sponsored by
IT Skills Development Work Group
and
Project Management Work Group
Through
• Seminars and Forums
• Facilitation and Encouragement of Communities of Practice
• Other Offerings
Business Analysts
AGENDA
• Introduction
• What is a Business Analyst (BA) ?
• Why are BAs needed ?
• What do BAs do ?
• How does one become a successful Business Analyst ?
• Tools
• Leverage of the BABOK
• Tailoring the tools for success
• Use Case / Model
Business Analysts
INTRODUCTION
Caryn Quinn
Director Technology, Technodyne
Business Analysts
WHAT IS A BUSINESS ANALYST
Agile
Initiate SCRUM Requirements
PRINCE2 Design
RAD
Plan Monitor
SIX Sigma
& Build
Control Rational
ImplementEtc. Test
Etc.
Close Release
PMI Project
Management Process Waterfall Development
Business Analysts
WHY ARE BAs NEEDED
involvement
Poor
planning
Poor or wrong
Poorly defined Ineffective
objectives/scope
requirements* communication
Long time to
Team skills delivery Lack of formal PM
(esp. interpersonal skills) Poor risk
management processes
Business Analysts
WHAT DO BAs DO
• Plan
• Manage Requirements
• Communicate
• Analyze
• Assess & Validate Solutions
• Communicate
• Document
• Communicate
• Verify / Test
• Communicate
Business Analysts
HOW DOES ONE BECOME A SUCCESSFUL BUSINESS ANALYST
Business Analysts
TOOLS – LEVERAGE OF THE BABOK
But is NOT a “how to do” business analysis instruction manual NOR a methodology
Business Analysts
TOOLS – TAILORING FOR SUCCESS
• Maintaining flexibility
Use the tools to accelerate the process, improve efficiency, and quality
Business Analysts
SCENARIO / USE CASE – OVERVIEW
STATED OBJECTIVE:
Client wishes to replace 30 year old system due to
inadequacies
BUSINESS NEED:
An intuitive, easy-to-use application with business
rules-driven functionality supported by workflow
and business analytics
VALUE:
• Greater automation and improved efficiencies
• Enhanced compliance
• Reduced error rate and cost
• Simplified ability to identify and react to (+ / -) patterns
• Improved client / user satisfaction
Business Analysts
SCENARIO / USE CASE – SOLUTION BLUEPRINT
The Solution Blueprint :an integrated set of elements that define the project
Underwriting
Process Flow
Approved Project Request Functional Framework Sales
Manage
Portal / Web Channel Manage Process quote Manage portfolio of
Manage policy financials
Customers Producers/Partners Employees submission business
Enterprise Application Integration Traffic
• Look-up and log • Rate submission • Provide binder • Track invoices / • Track business
Business Components insured info open receivables lost
Policy
• Provide quote • Provide invoice
Billing
Administration
• Log submission • Maintain quote • Print and • Pursue overdues • Analyze hit-ratios
Customer Contact Product Document/Forms Financials Human
Information Center Configuration Management Resources
• Print and provide assemble policy • Report on • Adjust sales and
Sales Force Customer
Automated
Underwriting
Agent/Broker
Administration quote doc (w/ endorsements) financial health marketing
Compliance
Automation Analytics
Rating Investment • Provide policy strategy
Management
Campaign
Management Claims
Administration Reinsurance
IT
Contact Center
• Track expirations
Needs Analysis/ Disbursements/ • Generate
Illustration Payouts
Wealth
renewals
Core Banking
Requirements Definition
Management
illu
Information Management
Technology Infrastructure & Support Applications Organization: DATE: 11/29/06 Page: 1 of 3
Functional Area: Automated Underwriting
st
Title: Underwriting Functional Requirements Version: 1.0
ra
M/D/N 1/2/3/4*
1.General Requirements:
Technical Architecture
tiv
1. Ability to support the following transaction types:
1. Quote/New Business.
e
1. Policy Changes.
1. Renewals.
TCPIP
TCPIP
1. Cancellations.
Tape
Al l Paramount BUs
Phase 1
Phase 1
Rights Windows
SMACS
In Scope
In Scope
Medium
Very High
280
480
Capitalizable
Subject Matter Experts Client Project Management Governance/Change Mgmt 2005 Year X Year X+1 CBS-Paramount TV Cost Summary
External Costs PDS (DSTAR, PDSDEAL,
System Integrator Project Management Analyst Al l Paramount BUs Phase 1 Complete Deal and Li cense information DMS) In Scope Very High 480
Testing Coordinator Estimated Hardware Costs $770,759.20
Training Coordinator Project Detailed Al l Paramount BUs Phase 1 Complete Deal and Li cense information (Manual) BATS In Scope Very Low 80
Development Deployment
Ramp-Up Design Estimated Software Licensing Costs $7,071,250.00 Al l Paramount BUs Phase 1 Complete Deal and Li cense information (Manual) DCNTP In Scope Very Low 80
Estimated Training Costs $386,250.00 Al l Paramount BUs Phase 1 Complete Deal and Li cense information (Manual) DORADO In Scope Very Low 80
Al l Paramount BUs Phase 1 Dom. Pay Deal Information to TVR INTO TVR In Scope Medium 280
Workstream 1 Workstream 2 Workstream 1 Workstream 1 Estimated Staffing Costs
Al l Paramount BUs Phase 1 Intl. Pay Deal Information to TVR INTO TVR In Scope Medium 280
Al l Paramount BUs Phase 1 Dom. Pay/SMACS Billing History to TVR INTO TVR In Scope High 360
Business Analyst Business Analyst Sophoi $6,198,931.20
Technical Analyst Technical Analyst Al l Paramount BUs Phase 1 Dom. Pay/SMACS Revenue/Cash History to TVR INTO TVR In Scope High 360
Developer Developer System Integrator $7,190,656.00
SUB-TOTAL FOR RIGHTS-OUT DEPLOYMENT
Data Base Architect Data Base Architect CONVERSIONS 5600
Interface / Conversion Lead Interface / Conversion Lead Ramp- Workstream 1 & 2 Technical Developers $1,989,600.00 Original 3360
Up Deployment Paramount TV Rights-Out Accounting
Estimated Total Staff Costs $15,379,187.20 Deployment Conversions
Enterprise
Estimated Travel Costs (@ 15% of SI and Technical Developer staff costs)
$1,377,038.40
IP Blueprint Workstream 2 Workstream Domestic Cabl e, Int l
2 Free/Basic Phase 2 TFS Change History t o iPLS Analytics TFS In Scope High 360
Estimated Sum Total One-time Costs: $24,984,484.80
SUB-TOTAL FOR RIGHTS-OUT ACCOUNTING
DEPLOYMENT CONVERSIONS 360
Business Analysts
SCENARIO / USE CASE – THE BUSINESS ANALYST’S ROLE
other.
Illustration Payouts
Wealth Core Banking
Management
This model is used to clarify, communicate, and confirm the solution with the
client / business users.
The model serves as the basis for Technical Architecture and Process Flows.
Business Analysts
SCENARIO / USE CASE – THE BUSINESS ANALYST’S ROLE
illu
TCPIP
TCPIP st
IP User ra
The Technical Architecture System boundary
tiv
Firewall e
brings the Functional
Framework from a iPLS Production iPLS Disaster Recovery
Storage
Tape
The Technical Architecture along with the Process Flows serves as the basis for
the Requirements Document.
Business Analysts
SCENARIO / USE CASE – THE BUSINESS ANALYST’S ROLE
Underwriting
Sales il lu
Process
st Manage
Manage ra Process quote Manage policy Manage portfolio of
submission tiv financials business
Traffic
e
• Look-up and log • Rate submission • Provide binder • Track invoices / • Track business
insured info • Provide quote • Provide invoice open receivables lost
• Log submission • Pursue overdues • Analyze hit-ratios
Activitie
Process Flows leverage the Functional Framework which shows the what
needs to be done to articulate how the business does it.
The Process Flows along with the Technical Architecture serves as the basis
for the Requirements Document.
Business Analysts
SCENARIO / USE CASE – THE BUSINESS ANALYST’S ROLE
illu
Requirement/Feature Priority Support Comments
illu
M/D/N 1/2/3/4*
1.General Requirements: All Paramount BUs Phase 1 Rights Windows PRAS - Rights In In Scope Medium 280
st
Complete Deal and License information SMACS In Scope Very High 480
1. Quote/New Business.
ra ra
tiv
PDS (DSTAR, PDSDEAL,
tiv
1. Policy Changes. All Paramount BUs Phase 1 Complete Deal and License information DMS) In Scope Very High 480
e
1. Renewals. All Paramount BUs Phase 1 Complete Deal and License information (Manual) BATS In Scope Very Low 80
1.
1.
Cancellations.
All
All
Paramount
Paramount
BUs
BUs
Phase 1
Phase
Phase
1
1
e
Complete Deal and License information (Manual)
DORADO
INTO TVR
In Scope
In
In
Scope
Scope
Very Low
Very Low
Medium
80
80
280
1. Reinstatement with lapse.
All Paramount BUs Phase 1 Intl. Pay Deal Information to TVR INTO TVR In Scope Medium 280
1. Rewrite. All Paramount BUs Phase 1 Dom. Pay/SMACS Billing History to TVR INTO TVR In Scope High 360
1. Ability to support unique underwriting rule sets/underwriting qu estions by: All Paramount BUs Phase 1 Dom. Pay/SMACS Revenue/Cash History to TVR INTO TVR In Scope High 360
1. Ability to support an underwriter referral process model (work -flow capability). SUB-TOTAL FOR ALL PARAMOUNT TV
CONVERSIONS 5960
These documents, together, will help articulate resource needs and the timeline
for development of the solution.
Business Analysts
SCENARIO / USE CASE – THE BUSINESS ANALYST’S ROLE
illu
Estimated Training Costs $386,250.00
st
ra
Workstream 1 Workstream 1
st
Estimated Staffing Costs
Sophoi $6,198,931.20
tiv ra
e tiv
System Integrator $7,190,656.00
Ramp- Workstream 1 & 2
e
Technical Developers $1,989,600.00
Up Deployment
Estimated Total Staff Costs $15,379,187.20
Enterprise
IP Blueprint Workstream Estimated Travel Costs (@ 15% of SI and Technical Developer staff costs)
$1,377,038.40
Workstream 2
2
Estimated Sum Total One-time Costs: $24,984,484.80
Together, these identify the Level of Effort (LoE) and Cost to create and deploy
the solution to the user base.
Business Analysts
CONCLUSION
The model of this role on any project will depend on the project objectives,
client preference, and team’s capabilities
A set of industry tools exist to assist the Business Analyst; these are
commonly known as BABOK – Business Analyst Body of Knowledge
Business Analysts
Caryn Quinn
Director Technology, Technodyne
cquinn@technodyne.net
917.699.8036
Business Analysts
Appendix
Business Analysts
WHAT IS A REQUIREMENT
Business Analysts
SCENARIO / USE CASE – THE BUSINESS ANALYST’S ROLE
Workstream 1
Business Analyst
Technical Analyst
Developer
Workstream 2
Business Analyst
Technical Analyst
Developer
OWNERSHIP: Project Manager
Data Base Architect Data Base Architect
Interface / Conversion Lead Interface / Conversion Lead
Business Analysts
The role of the Business
Analyst.
Cartoon used by permission from Modern Analyst Media LLC. For more, visit http://www.ModernAnalyst.com
Job Duties
Cartoon used by permission from Modern Analyst Media LLC. For more, visit http://www.ModernAnalyst.com
Soft skills
– Communication – Analytic skills
• Written • Creativity
• Oral • Logical thinking
• Presentation • Decision making
– Interpersonal
• Relationships
• Facilitation
• Negotiation
• Trustworthiness
The depth of business and technical knowledge varies
and finding the right balance is important
Knowledge Areas
– Business Analysis Planning and Monitoring
– Elicitation
– Requirements Management and
Communication
– Enterprise Analysis
– Requirements Analysis
– Solution Assessment and Validation
– Underlying Competencies
Tools and Techniques
– Techniques are the way a practitioner
performs a business analysis tasks
• Techniques can also describe a specific form that
the output of a business analysis task may take
Learning Objectives
– Gain a better understanding of the roles of the PM
and BA.
• The strengths of each role – measures of success
& critical success factors
• How the roles complement one another
– Discuss best practices and challenges with the
PM/BA partnership
55
In the Beginning...
There was chaos...
56
In the Beginning...
The Solution
did not
solve the
problem
But something was still missing
The
Missing Plan Build Test Implement
PIECES!
Enter the
Business
The Big Definition
Analyst...
Picture of need
The Picture is Complete
PM / BA Knowledge Areas
PM Knowledge Areas BA Knowledge Areas
• Project Integration Management • Enterprise Analysis
• Project Scope Management • Business Analysis Planning &
• Project Time Management Monitoring
• Project Cost Management • Requirements Management &
+
Communications
• Project Quality Management
• Elicitation
• Project Human Resources Mngmt
• Project Communications • Requirements Analysis
Management • Solutions Assessment &
• Project Risk Management Validation
= Success
• Project Procurement Mngmt
64
Key Accountabilities
Project Manager Business Analyst
Project Approach, PLAN Requirements Approach,
Process & Deliverables Process & Deliverables
Measures of Success - PM
Project delivered:
– On Time
– Within Budget Time
– Within the agreed-to
Project
scope Scope
Cost
68
Measures of Success - BA
d:
– Approved SCOPE
requirements
– Functionality & REQUIREMENTS
USABILITY
operability
BUSINESS
In the context of the VALUE
business’ mission &
strategy
69
An Analogy