Introduction to GeM

Topics –
• BOQ – Item Wise Evaluation
• BOQ – Seller Participation
• Buyback Feature in Bid
• Bid Duration 3 days instead of 10 days
• Single Contract Generation in case of multiple items
• Unlimited RA Extensions
• Bid Life cycle and Offer Validity Restriction Removed from Tech Evaluation
• Advisory for BOQ Bids
• Q and A
BOQ – Item Wise
Evaluation

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BOQ – Item wise evaluation.

As of now, in BOQ based bidding only Total value wise evaluation is available but with the
release of this feature buyer would be able to chose the mode of evaluation for a BOQ bid.
Following options would be available for the buyer at the time of BOQ Bid creation:
•Total Value wise evaluation.
•Item wise evaluation.
•Group wise evaluation.
Buyer have to specify the Bid estimate value for all type of Bid evaluation mode.
In case of Item wise evaluation, buyer have to specify the Bid estimate value for every
schedule.
In case of group wise evaluation, buyer have to specify the Bid estimate value for every group.
Buyer may specify the BOQ Title so that the it could be easily searched after bid is published.
Buyer may also choose to take the Bid to RA Post Technical Evaluation.

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Open gem.gov.in and click on Login.

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Enter User
ID, the
Captcha text
and click
submit.

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Open gem.gov.in and click on Login.

Enter your
Password and
click here to
proceed.

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Click on BOQ
based bidding.

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 Click on
choose
consignee.

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 Click on Add
categories to choose
related BOQ item
related categories.
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Buyer shall get to add 3 categories nearest/closest to the
line items. Notifications shall go to Sellers of specified 3
categories, on Tender Publish.

Click on ‘OK’
to confirm.

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Buyer uploads detailed BOQ specification document in the
form of PDF File.

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Upload
file.

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 Click here to
download sample
BOQ document.

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Sample format.

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BOQ format to be filled by Buyer.

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 Click here to
download Consignee
list to be added in
Sample format.

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Click on ‘Choose
file’ to upload the
‘BOQ final sheet.’

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Add item
to cart.
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 Click on
proceed to
checkout.

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Click on Bid to
create the bid.

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Click on
Confirm.
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Select the item to
check specifications.

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Click here
to save.

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 Select the item
to check
specifications.

Click here
to save.

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Click here to
continue.

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Click here to
continue.

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Click here to
continue.

Click here
to save.

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 Click here to
continue.

Click here
to save.

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Click here to
continue.

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Click here and choose
your Evaluation Method
from the dropdown.

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Item Wise Consignee Wise Evaluation Screen.

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Group Wise Consignee Wise Evaluation Screen.

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Click here to select
Bid Estimated Value.

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Enter BOQ title.

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‘Compliance to BOQ specs/Supporting documents 'option should be
selected by buyer to check for deviations, if any, taken by Seller.
Option is found under ’Document Required from Seller.’

Click on
Save.
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Click on save after
selecting the EMD &
EPBG details.
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Click on save after
selecting the
splitting.

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Click on submit
after selecting
the ATC.

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Agree to the Terms
& Conditions of
GeM.
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Publish the bid
after OTP
verification or
eSign/DSC.

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Enter OTP
and Verify.

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45
BOQ – Seller

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BOQ – Item wise evaluation.

As of now, in BOQ based bidding only Total value wise evaluation is available but with the
release of this feature buyer would be able to chose the mode of evaluation for a BOQ bid.
Following options would be available for the buyer at the time of BOQ Bid creation:
•Total Value wise evaluation.
•Item wise evaluation.
•Group wise evaluation.
Buyer have to specify the Bid estimate value for all type of Bid evaluation mode.
In case of Item wise evaluation, buyer have to specify the Bid estimate value for every
schedule.
In case of group wise evaluation, buyer have to specify the Bid estimate value for every group.
Buyer may specify the BOQ Title so that the it could be easily searched after bid is published.
Buyer may also choose to take the Bid to RA Post Technical Evaluation.

47
Open gem.gov.in and click on Login.

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Enter User
ID, the
Captcha text
and click
submit.

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Open gem.gov.in and click on Login.

Enter your
Password and
click here to
proceed.

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Click here to
Participate.
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Click here
to Save.

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 Click here to
Participate.

Click here
to Save.

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Click here to
Continue.

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Enter the offer price and proceed with
the regular bid participation process.

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Click here to
Continue.

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Upload the BOQ
specification,
Financial Document
and other supporting
document and save.

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Financial and other
document to be
uploaded by the
seller.

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Enter the OTP
to participate
and verify.

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Status is now
Participated.

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Buyback feature in BID

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Buyback Overview

GeM aims to provide a Buyback option to its user through which the
buyer will be able to float bid to replace the old products with the new
ones where the buyer will get some additional discounts/buybacks on the
old products.
The Buyback option will be available for the buyer at the time of Bid
creation. Invoicing for the Buyback items will be handled offline.
Category Manager / DCEO will have the provision to enable and disable
the buyback option for a category.
In case if the buyer is not getting this option at the time of bid creation, it
is recommended that the buyer raise the request directly to the respective
category manager.
The category Manager list is available on the GeM Public page under
GeM official tab (https://gem.gov.in/aboutus).
The buyback will not be applicable for the Services or BOQ-based
bidding.
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Open gem.gov.in and click on Login.

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Buyer (Secondary User) makes purchases on
GeM. He/she will need to login to their account
to perform this task.

Enter User Id,

the Captcha
text and click
submit.

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Open gem.gov.in and click on Login.

Enter your
Password and
click here to
proceed.

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Open gem.gov.in and click on Login.
Buyback : Buyer Screen

• Buyer will get the Buyback option on Specification(s) detail page while creating a Bid.
• Buyer has to click on Yes if they want to go with the Buyback option or else select No and then
click on Save button to proceed.

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Buyback : Buyer Screen

• The buyer has to fill in all the requested details in the buyback form and click on the Save
button to proceed further.
• The remaining process for creating the bid will remain the same as per the current process.

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Buyback : Seller Screen

• The seller has to provide the offered buyback price per unit.
• The seller can change the buyback price by clicking on the "Change Price" option available on
the screen.
• The seller has to click on "Show Estimation Price" to proceed further.

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Open gem.gov.in and click on Login.
Buyback : Seller Screen

• Once you click on "Show Estimation Price," a pop-up will be displayed to the seller with the Total
Price of the product and the Buyback Total Price. The Net Total Price will be calculated by the
system by subtracting the total price from the buyback total price.
• The seller has to click on the Proceed button available on the screen to encrypt the financial
offering and proceed.
• The remaining process for the seller's participation will remain the same as per the current
process.

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Open gem.gov.in and click on Login.
Buyback : Bid Document and Contract Changes

All buyback details will be published in the bid document and in the contract.

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Open gem.gov.in and click on Login.
Buyback : Bid Document and Contract Changes

All buyback details will be published in the bid document and in the contract

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Bid Duration 3 days instead of 10 days
(NA for BOQ and Custom Bids)

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Advisory

Advisory displayed:

Note : Normal bidding time for bids in GeM is minimum 10 days. However, in order to enable expeditious
Emergency procurement of critical products/services and/or Emergency Healthcare related
products/services due to the Corona pandemic, it has been decided to allow shorter bid time for such
emergency procurements only. Buyer can select shorter bidding time for such emergency procurements
with the approval of their competent authorities.

Buyers are advised to take a reasonable call on the requirement of earnest money deposit (EMD) since
prospective bidders may find it difficult to get the EMD issued from the bankers in such short times.

To ensure healthy participation of the Bidders ,Buyers are advised to notify Bidders offline since the Bid
duration is of short time.

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Advisory

Undertaking: displayed:
 
This is certified that for expeditious Emergency procurement of critical products/services and/or
Emergency Healthcare related products/services due to Corona pandemic, it has been decided to allow
bidding time shorter than the normal minimum of 10 days. I hereby undertake that I have taken approval
of Competent Authority for the same.
 
Bid document: Advisory displayed:
 
"Short Duration Bid has been published by the Buyer with the approval of the Competent authority due
to Emergency procurement of critical products/services ".

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Open gem.gov.in and click on Login.
Bid Duration

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Single Contract Generation in case of
multiple items

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Schedules list on Bid page: The buyer can proceed schedule individually through ‘View &
Open gem.gov.in and click on Login.
Proceed’ button.

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Open gem.gov.in
Schedule and click on Login.
Detail Screen

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Open gem.gov.in
Opening of Financialand click on Login.
Ranking

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On clicking Create Demand and Draft Order, it redirects to Demand page.
Open gem.gov.in and click on Login.

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Above screens, does not have any change in new flow. You can see all the steps will be
Open gem.gov.in
repeated against alland
the click on Login.
schedules and later it will be shown as separate Demand as
shown earlier. The new changes is Demand screen as following.

You can see two demands of two schedules against the same bid

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Merging of Demands: The buyer can merge both demands through any of the single
Open gem.gov.in
demands as you canand click on Login.
see below

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Demands
Open Successfully
gem.gov.in andMerged
click on Login.

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Final Demand: A new Demand having merged schedules. After that the process will remain
Open
same. gem.gov.in and click on Login.

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Unlimited RA Extensions

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Unlimited no if extensions allowed if count box is kept blank. Else, buyer can put from 10-
Open gem.gov.in and click on Login.
300 extensions

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Bid Life cycle and Offer Validity Restriction
Removed from Tech Evaluation

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Extension Restriction Removed

Bid Life Cycle

 
• The option to extend bid life cycle is removed from all bids

Bid Offer Validity

 
• Option to request Bid Validity Extension comes at all stages after bid opening.
• If bid validity is about to expire, system prompts for extension of bid validity at 10 th, 5th and 2nd day.
The option to extend bid validity will come all the time after bid opening. It will be upto the buyer
when he wants to exercise this option.
• Bid validity extension request will go to all participating sellers of that stage. Buyer can not choose
sellers.
• Current business rules applicable after L1 identification will continue to apply.

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Offer validity
Open extension
gem.gov.in andtab available
click at all times
on Login.

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Offer validity
Open extension
gem.gov.in andtab available
click at all times
on Login.

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Advisory for BOQ Bids

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Important Advisory

BOQ Bid Advisory:

 
"BOQ Bidding is not available for the Items for which regular categories are already available on GeM. If
BOQ bid is created for any such items, GeM would cancel such bids from backend irrespective of the
status of the bid."

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Advisory
Open gem.gov.in and click on Login.

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Document Updated 24th January 2022

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