 Supervisory Office for Security and

Investigation Agencies (SOSIA)

The law that started it all…
 Republic Act 5487 approved June 21,1969
–”An Act to Regulate the Organization and
Operation of Private Detective, Watchman or
Security Guard Agencies” or “The Private Security
Agency Law”
Section 11. Supervision of the Philippine
Constabulary. “Upon approval of the Act, the Philippine
Constabulary shall exercise general supervision over
the operator of all private detective and watchman
security agencies.”
The law that gave strength to the PNP’s role over
the private security industry…

• Republic Act 6975 approved December 13,

1990
Section 24. Powers & Functions (of the PNP)
“Supervise and control the training and operations of security
agencies and issue licenses to operate security agencies, and
to security guards and private detectives, for the practice of their
professions.”
ROLES, MISSION, FUNCTIONS & ORGANIZATIONS OF CSG, SOSIA &
FEO

SOSIA

SLD STMD SCMD EMD

LICENSING TRAINING CANINE (K9) ENFORCEMENT
- Personnel - Individual - Individual - Inspections
- Agency - Institute - Service Provider - Complaints
Licensing Accreditation Accreditation - Violations
- Fines & Penalties
Enforcement
CSG-SOSIA in pursuit of legislative reform for the private security industry
Inter-agency regulatory discussions
 COGNITIVE MAP OF THE PHILIPPINE PRIVATE SECURITY INDUSTRY
( Noel G. Constantino, 2014 )
SECURITY PROFESSIONALS
 Security Guards, Officers & Consultants Employment
 Private Detectives
Training  Protective Agents
 Aviation, Bank/ Armored & Gov’t Guards
Employment  Training Instructors, Officers & Directors Employment
 K9 Handlers, Evaluators, Trainers &
Administrators SECURITY
SERVICE
License Enforcement PROVIDERS
 Private Security
License Agency
Accreditation Accreditation  Private Detective
Private Security
Training Centers SOSIA* Agency
Enforcement Enforcement  Company Security
SECURITY REGULATOR Force
TRAINING  Gov’t Guard Unit
 K9 Service
PROVIDERS
Recognition Provider
 Armored Service
 Provider
Phil. Association of Detective & Protective
Agencies & Organizations
 Phil. Society for Industrial Security Security
Membership  Armored Security Assn. of the Philippines Services
 Phil. Association of Recognized Security
Training Schools Membership
 Phil. Federation of K9 Service Providers
 Bank Security Managers Association, etc. Private & Public
Membership Endorsement Entities
PROFESSIONAL ASSOCIATIONS & CIVIL SOCIETY GROUPS CLIENTS
*SOSIA – PNP Supervisory Office for Security & investigation Agencies
 HOW SOSIA REGULATES THE PRIVATE
SECURITY INDUSTRY
 Essence of Regulation – Public Safety

 Two-Fold System of Licensing and

Enforcement
 Licensing – Ensures only those qualified are
allowed ENTRY and be PART of the industry
 Enforcement – Ensures only those who are
compliant REMAINS in the industry. Non-
compliance is penalized or booted out.
Note: Provisions of PD 1919 amending RA 5487 put premium on
administrative fine rather than revocation or cancellation of license.
The human face of private security industry business…
Hindrance to business growth:
Investors’ Perspective

Corruption
Inefficiency
Incompetence
AN ASSESSMENT: QUALITY OF PRIVATE SECURITY GUARDS IN THE COUNTRY
“FISHBONE DIAGRAM”

Training Licensing
Inadequate monitoring and evaluation Non-compliance with documentary requirements
Non-appearance in training Lack of serious enforcement of regulations

Irresponsible training school Vulnerability of

system to corruption
Sub-standard training facilities
Inconsistency in
Corruption in training processes processing

Incompetent
No strong legal protection
Private Security
Vulnerability to
“agaw-armas” Guards
Treated as lowly service work
Not given enough rest
Vulnerable to “End of Contract”
Working on multi-task functions
Low Pay from Employer
Lack of professional knowledge
on the job
Employment
Operations
SGs can make or unmake themselves in
the end…
We will not forget…
SG Lino Oliva…a hero by accident.
SG Noel Lorilla…an honest man
What about these guys?...
ROLES, MISSION, FUNCTIONS & ORGANIZATIONS OF CSG, SOSIA &
FEO

SOSIA

SLD STMD SCMD EMD

LICENSING TRAINING CANINE (K9) ENFORCEMENT
- Personnel - Individual - Individual - Inspections
- Agency - Institute - Service Provider - Complaints
Licensing Accreditation Accreditation - Violations
- Fines & Penalties
Enforcement
Security Licensing

18
Qualification Standards of Licensee for New and
Renewal of Agency License to Operate
 
 Be a Filipino citizen;
 Not be less than twenty five (25) years of age;
 Be a college graduate;
 Must have completed Private Security Executive Management Seminar now
Security Industry Regulations Seminar (SIRS) conducted by SOSIA;
 Be of good moral character;
 Must have no previous record of conviction on any crime or offense involving moral
turpitude; and
 None of any of the following disqualifications:
 Having been dishonourably discharged or separated from the Armed Forces of the
Philippines;
 Being mentally incompetent;
 Being addicted to the use of illegal narcotics or drugs; and
 Being a habitual drunkard.
 
Question that Matters #3

What documents do
we require?
NEW
APPLICANT
FOR LTO
 Endorsement from the Chief, RCSUs with Inspection
1 Report – ORIGINAL
(For Provincial Application only)
The Memorandum from
Chief, RCSSUs is addressed
to Chief, SOSIA endorsing
the application for LTO of
the licensee. The DATE of
said endorsement SHALL
BE NOT LATER THAN
THREE (3) MONTHS FROM
THE DATE OF FILING OF
THE APPLICATION with
SOSIA.
 SOSIA Inspection Report -
ORIGINAL
Inspection of applicants for LTO in Metro
Manila is conducted by the Enforcement
Management Division (EMD), SOSIA. For
those outside of Metro Manila the
designated inspectors from RCSUs are
authorized to conduct inspection.

The Inspection Checklist must be duly

signed by the Chief, EMD, SOSIA (for
those in NCR); or duly signed by the Chief,
RCSU (for those outside of NCR)
DATE INSPECTION CONDUCTED must fall
WITHIN THREE (3) MONTHS before the
DATE OF FILING of the application for
LTO.
2 Private Security Agency LTO
Application Form (ORIGINAL)

MUST BE PROPERLY
ACCOMPLISHED by
the applicant and
DULY NOTARIZED BY
A NOTARY PUBLIC.
All entries as may be
applicable must be
filled out.
Security Agency
Application Form
(Revised March 2017)
3 Registration issued by DTI or SEC
– ORIGINAL and PHOTOCOPY
For SINGLE PROPRIETORSHIP: DTI
Registration with attached business
name application form. The territorial
scope of business operations indicated
in the registration must be
NATIONAL.

For CORPORATION: SEC Registration

with attached Articles of Incorporation
and By-Laws. THE DESIGNATED
LICENSEE OF THE CORPORATION
MUST BE IN THE LIST OF
INCORPORATORS OF THE AGENCY.

For PARTNERSHIP: SEC Registration

with attached Articles of Partnership
 4 Biographical Data/ Information Sheet of the
LICENSEE/Directors/Partners - ORIGINAL
For SINGLE PROPRIETORSHIP: Biographical
Data Sheet with 2” x 2” COLORED
PHOTOGRAPH and with SIGNATURE of the
Licensee

For CORPORATION: Biographical Data Sheet

with 2”x2” COLORED PHOTOGRAPH and with
SIGNATURE of the Licensee and other
incorporators. Attach an ORIGINAL COPY of
the duly NOTARIZED BOARD RESOLUTION
authorizing the individual to be the licensee.

For PARTNERSHIP: Biographical Data Sheet

with 2”x2” COLORED PHOTOGRAPH and with
SIGNATURE of the Licensee and his/her
partner. Attached the JOINT AFFIDAVIT
SIGNED BY BOTH PARTNERS designating
one partner to act as Licensee of the Agency.
 Surety Bond and Official Receipt
5 (ORIGINAL and PHOTOCOPY)

Surety Bond IN THE NAME OF

THE PRIVATE SECURITY
AGENCY and DATE ISSUED
NOT LATER THAN THREE (3)
MONTHS FROM THE DATE OF
FILING OF THE APPLICATION
FOR LTO. With OFFICIAL
RECEIPT OF THE STATEMENT
OF ACCOUNT showing the
minimum coverage in the
amount of P50,000.00.
6 Certificate of Bank Deposit and
Official Receipt - ORIGINAL
The Certificate of Bank Deposit in the
MINIMUM AMOUNT of Five Hundred
Thousand Pesos (Php500,000.00) IN
THE NAME OF THE PRIVATE
SECURITY AGENCY and NOT in the
name of the Licensee. The Certificate
issued for SOSIA LTO Application and
ISSUED NOT LATER THAN THREE (3)
MONTHS FROM THE DATE OF THE
FILING OF APPLICATION FOR LTO.

Note: The balance of Php500,000

must be maintained by the applicant
licensee UNTIL AFTER LTO
APPLICATION IS APPROVED.
7 License to Exercise Security Profession
of the Licensee and staff - PHOTOCOPY

Licensee and the

staff must be a
holder of valid
SECURITY
OFFICER (SO) or
SECURITY
CONSULTANT
(SC) License.
 SOSIA PSEMS Certificate of Completion -
8 ORIGINAL and PHOTOCOPY

SOSIA Private Security Executive

Management Seminar (PSEMS)
Certificate of Completion IN THE
NAME OF THE LICENSEE for
purposes of application for NEW
LTO.

(Note: SOSIA PSEMS Certificate of

Completion is VALID FOR ONE (1)
YEAR FROM THE DATE OF ISSUE)
 Proof of Office
9 Occupancy - PHOTOCOPY
Note 1: A form of transaction receipt
showing proof of the exact place where
the applicant private security agency
holds office.
Acceptable documents are billing
statements on electricity, telephone,
cable TV and water. UNDER THE NAME
OF THE LICENSEE THAT CORRESPONDS
TO THE ADDRESS OF THE PRIVATE
SECURITY AGENCY OR BILLING
STATEMENT UNDER THE NAME OF THE
PRIVATE SECURITY AGENCY.

Note 2: A photocopy of the duly notarized

copy of the Lease Contract is also
acceptable if the private security agency is
renting office space.
 Important reminders:
 The following documents will be returned after
the approval of the LTO:
 1) Original Copy of SEC/DTI Registration;
 2) Original Copy of Surety Bond;
 3) Original Copy of PSEMS.
All other ORIGINAL documents will be retained by
SOSIA for admin records and all legal purposes.
ONLY APPLICATION FOLDER with COMPLETE, VALID
and AUTHENTIC documents shall be processed by the
Agency Licensing Section, SOSIA
Streamlining of documents

15 9
Application for
LTO (Renewal)
 Endorsement from the Chief, RCSUs
1 with Inspection Report – ORIGINAL
(For Provincial Application only)
The Memorandum from
Chief, RCSSUs is addressed
to Chief, SOSIA endorsing
the application for LTO of
the licensee. The DATE of
said endorsement SHALL
BE NOT LATER THAN
THREE (3) MONTHS FROM
THE DATE OF FILING OF
THE APPLICATION with
SOSIA.
 SOSIA/RCSU Inspection Report
(ORIGINAL)
NOTE: Inspection of applicants for LTO in
Metro Manila is conducted by the
Enforcement Management Division (EMD),
SOSIA. For applicants based outside of
Metro Manila the designated inspectors
from RCSUs are authorized to conduct
inspection.
The Inspection Checklist must be duly
signed by the Chief, EMD, SOSIA (for
applicants based in Metro Manila); or duly
signed by the Chief, RCSUs (for applicants
based outside Metro Manila).

DATE OF INSPECTION CONDUCTED must

be within THREE (3) MONTHS before the
DATE OF FILING of the application for LTO.
2 Private Security Agency LTO
Application Form (ORIGINAL)

MUST BE PROPERLY
ACCOMPLISHED by
the applicant and
DULY NOTARIZED BY
A NOTARY PUBLIC.
All entries as may be
applicable must be
filled out.
Security Agency
Application Form
(Revised March 2017)
 Latest Monthly Disposition
3 Report (MDR)- ORIGINAL
Monthly Disposition Report
(MDR) MUST BE ONE (1)
MONTH BEFORE THE FILING
OF APPLICATION FOR
RENEWAL OF LTO.
 
The MDR must follow the
prescribed format and DULY
NOTARIZED BY NOTARY
PUBLIC.
 Annual Income Tax Return plus the last (3)
4 consecutive monthly VAT payments
(ORIGINAL & PHOTOCOPY)

 ANNUAL INCOME TAX RETURN

OF PRECEDING YEAR PLUS THE
LAST THREE (3) CONSECUTIVE
MONTHLY VAT PAYMENTS.  
 PHOTOCOPY of said documents
must be AUTHENTICATED by the
issuing branch of BIR.
 Surety Bond and Official Receipt
5 (ORIGINAL and PHOTOCOPY)

Surety Bond IN THE NAME OF

THE PRIVATE SECURITY
AGENCY and DATE ISSUED
NOT LATER THAN THREE (3)
MONTHS FROM THE DATE OF
FILING OF THE APPLICATION
FOR LTO. With OFFICIAL
RECEIPT OF THE STATEMENT
OF ACCOUNT showing the
minimum coverage in the
amount of P50,000.00.
6
SOSIA PSEMS Certificate of Completion
- ORIGINAL and PHOTOCOPY

SOSIA Private Security Executive

Management Seminar (PSEMS)
Certificate
of Completion. It can be in
the NAME OF THE LICENSEE
or representative from the agency
management staff for the renewal
of their LTO.
 Pag-IBIG
Clearance/
Certification
 Business Permit Issued by the Local Government
7 Unit (LGU) - ORIGINAL and PHOTOCOPY

Address of the Main Office of

the Agency as indicated in the
Business Permit must be the
same address reflected in the
LTO as issued.

Photocopy of the Business

Permit MUST BE
AUTHENTICATED by the
issuing LGU.
 License to Operate (LTO)
8 previously issued- ORIGINAL
 Original Copy of SEC/DTI (National or Local)
9 Registration (Only if any changes have been made
during the period of operation)

CHANGES IN…….
Licensee(College
Diploma & TOR,
PSEMS, and
AMENDED SEC
REG)
Business Name; and
Business Address
Notes:
1.The following documents will be returned to the licensee after the approval of the LTO:
Original Copy of PSEMS Certificate of Completion;
Original Copy of Annual Income Tax Return and proof of VAT payments;
Original Copy of Business Permit; and
Original Copy of Surety Bond
 
ALL OTHER ORIGINAL DOCUMENTS WILL BE RETAINED BY SOSIA FOR RECORDS
PURPOSE, ADMINISTRATIVE AND LEGAL PURPOSES.
 
2) Sec. 9c, Rule IV of IRR Implementing Republic Act No. 5487: “x x x APPLICATIONS WITH
LACKING REQUIREMENTS SHALL NOT BE ACCEPTED FOR PROCESSING x x x”.
 
3) ONLY APPLICATION FOLDER with COMPLETE, VALID and AUTHENTIC documents
shall be accepted and processed by the Agency Licensing Section, SOSIA.
SALIENT FEATURES OF THE RESOLUTION
AMENDING RULE IV OF 2003 IRR OF RA
5487

Section 10-Documentary
Requirements
Pag-IBIG Clearance

delisted
SSS Clearance

delisted
BIR Clearance

delisted
DOLE/NLRC
Clearance

delisted
A. Documents accompanying applications for New
License to Operate:

1. Endorsement from Chief, RCSU with inspection report (for provincial

application only)
2. LTO Application Form ( AL-01)
3. Registration Form DTI/SEC
4. Bio-Data/Information Sheet for Director/Partners
5. Official Receipt National License Fee (P2,500 per year)to be paid only after
approval of the application
6. Registration Fee (P50 per guard per year) to be paid only after approval of the
application
7. Surety Bond for the period of license
8. Bank Certificate (P 500,000)
9. Valid SO/SC LESP of the Licensee
10. Training Certificate(PSEMS by SOSIA)of the Licensee/Staff
11. Proof of Occupancy (Lease of Contract, etc.)
12. For Company Security Unit: Same as 1, 2, 3, 4, 5, 6, 9, and 10 above and
LESP of the Licensee, Company Profile and Company Endorsement on the
Designation of the Licensee as Head or Chief of its Security Unit
B. Documentary requirements for Regular License to
Operate:

1. Endorsement from Chief RCSU with Inspection Report

2. LTO Application Form ( AL-01)
3. Monthly Disposition Report
4. Official Receipt for National License Fee to be paid only after approval of the
application
5. Official Receipt for Security Guards Registration Fee to be paid only approval
of the application
6. Annual Income Tax Return with VAT Payments for the last 3 consecutive
months
7. Surety Bond with Official receipt
8. Valid SO/SC license of the licensee
9. Training Certificate (PSEMS by SOSIA) of the Licensee/Staff
10. Business Permit from the LGU (Where main office is located)
11. Photocopy of previous LTO issued (Pending computerization)
12. For Company Security Unit: Same as 1, 2, 3, 4, 5 and 8 above and
Payslips of Security Personnel
 Section 11-Renewal of License to Operate (LTO)

 Failure to Conform to the Standards for Renewal. Renewal applicants/holders of regular license
not able to maintain the 200 minimum number of security personnel under its employ or license
renewal requirements at the time of filing of application shall be reverted to temporary status
and be issued with temporary LTO. Within the validity of the reverted LTO, the agency-applicant
may apply with the required minimum number of employed security personnel or satisfy the
lacking documentary requirements for change of status back to regular LTO. In which case, the
following shall be required:
 Valid LTO and latest MDR (for 200 minimum number of security guards); or
 Valid LTO and lacking documents required at the time of application for renewal

 Failure to file for renewal. PSAs, PDAs, and CSUs that fail to file renewal of temporary or
regular LTO sixty (60) days after the expiry date of LTO SHALL BE CANCELLED AFTER DUE
PROCESS.
 In addition to other renewal requirements under provisions of these rules and regulations, no
application shall be approved unless a certification is issued by FEO-CSG to the effect that all
registration of firearms of the agency concerned are renewed for at least three (3) months prior
to the expiration of the LTO.
 SECTION 12. Approval, Reversion, Cancellation, and Suspension of LTO. Unless revoked or modified by the Chief,
PNP, the authority to approve, cancel or suspend the license to operate shall be exercised by the following:

a. Approval of New Regular LTO CPNP

b. Cancellation of Regular LTO CPNP
c. Re-instatement of Regular LTO CPNP
d. Suspension of Regular LTO CPNP
e. Renewal of Regular LTO DCSG
f. Approval of Temporary LTO DCSG
g. Reversion of Regular to Temporary LTO DCSG
h. Change of status from Temporary LTO
to Regular LTO DCSG
i. Cancellation of Temporary LTO DCSG
j. Suspension of Temporary LTO DCSG
 SECTION 13. Cancelled LTO on the basis
of non-renewal.
An agency that fails to renew its LTO after sixty (60) days of grace period shall
be notified by SOSIA within fifteen (15) days therefrom. The agency, within
ten (10) days upon receipt of the notice, shall submit its written justification
to SOSIA. In the event that the agency failed to submit its justification, or
when the justification has no merit, LTO of the concerned agency shall be
recommended for cancellation by Chief, SOSIA. The agency shall be
required to make prior payments of all arrears incurred during the period it
was in operation despite an expired LTO.

All cancellations shall be issued the corresponding Cease to Operate (CTO)

orders. Thereafter the concerned agency shall stop its operation and
deposit its firearms with the Firearms and Explosives Office (FEO-CSG) or
Regional Civil Security Unit Office for safekeeping until legal disposition
thereof by the agency in accordance with existing firearms laws, rules, and
regulations.
Remember this Acronym:

C
V
A
Remember this Acronym:

Complete
Valid
Authentic
SOSIA
Forms
SOSIA
Forms
SOSIA
Forms
Key to SOSIA Protective Cognizance: Beat the
Deadline of Submission
Other related penalties of LTO applicants:

 Administrative fine for late filing;

 CTO-related administrative fine; and
 As may be provided for by existing laws.